Today’s Email Archiving Softwares are incredibly versatile, and because of strong competition, have remained a relatively low-cost investment for most.
Currently, with dozens of options available for Email Archiving Software in the market – finding the right Email Archiving Software of 2024 can be tricky.
So we spent dozens of hours researching and testing everyone we could get my hands on.
Based on our experience with the apps, here are 10 Best Email Archiving Software. Click on any app to learn more about why we chose it, or keep reading for more context on Email Archiving Software.
On this page, you’ll learn about the following:
What is Email Archiving Software?
Email archiving software compresses and archives emails that are older than a user-defined threshold in order to be referenced or audited at a later time. These technologies allow businesses to preserve complete logs of all email transactions without consuming a lot of storage space. Companies can audit employee email conversations, sales email interaction histories, and more by preserving emails, giving them a more full picture of a user’s or company’s conversational history. IT departments will use email archiving systems to save email history, allowing HR, sales, and other departments to examine archived communications and make business choices. As a technique of preserving B2B, B2C, and employee interactions, email archiving systems function well with a number of communications platforms. To be considered for the Email Archiving category, a product must compress and archive emails older than a specific period of time. Protect stored emails using encryption and other security measures Provide keyword searching to sort through archived emails
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10 Best Email Archiving Software
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Mimecast Cloud Archive has long set the industry standard for enterprise information archiving, helping to keep corporate knowledge available, protecting and preserving it while simplifying management and administration.
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Capture all email data accurately, easily meet regulatory requirements, and take complex discovery requests in stride. The Barracuda Cloud ensures secure, long-term storage, while users get instant, anytime access to archived messages on any device..
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Jatheon’s enterprise email archiving solution offers advanced archiving capabilities and guarantees reliability, data security and compliance with legal and regulatory requirements..
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N-able™ Mail Assure is cloud-based email security helps you and your customers stay in control and protect inbound and outbound email using collective threat intelligence, 24/7 email continuity, and long-term email archiving. Proprietary filtering technology incorporates input from processing large volumes of email data that feed into our Intelligent Protection and Filtering Engine. This, combined with real-time pattern threat recognition and machine learning technology, helps protect users against spam, viruses, phishing attacks, ransomware, malware, and other email-borne threats—with 99.999% filtering accuracy and more than 2 billion spam messages blocked per month. N-able™ Mail Assure offers: • Advanced threat protection for inbound and outbound email • Built-in 24/7 email continuity to maintain business productivity • A multitenant web interface designed for your technicians and end-users • Seamless integration with Microsoft 365™ with an easy-to-install Microsoft 365 add-in • Simplified onboarding of Microsoft 365 users via the Microsoft 365 sync feature • Quarantine reports to give users visibility over email flow • The option to add encrypted, long-term email archiving .
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Gmail Backup Tool allows the user to take a full backup of his account by downloading all the mailbox items in the PC..
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NCH Software – software releases from NCH and other information to keep you up to date and help you Do More with Software.
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FileChimp is an intelligent pattern matching application to filter (by copy or move) files into destination folders..
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Launched in the UK in 2003, Cryoserver has customers in 28 countries around the globe. It serves a large client base across all sectors, including financial, industrial and government. Cryoserver email archiving technologies are one of the pioneers of email archiving; with many years’ of experience, investment and development, the Cryoserver technologies deliver highly complex and ultra-secure systems with simplistic and easy-to-use interfaces allowing for expert archiving solutions that everyone can benefit from. Delivered either as an onpremise or as a cloud solution. Cryoserver helps organisations and individuals to find emails in a secure tamper evident archive in split seconds. .
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Proofpoint Essentials for Small Business is a cloud-based enterprise-class security for small and medium enterprises with email security, continuity, archiving, and social-media protection..
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The Barracuda Cloud Archiving Service provides a complete on demand Software-as-a-Service (SaaS) cloud solution. With our guided setup wizard, most customers are typically up and running in less than an hour. All your emails are archived without the need to install any email client or server software. Operational costs stay low and predictable, with support overhead practically vanishing. Barracuda’s extensive and robust global cloud infrastructure ensures security, and centralized management through the Cloud Control portal makes it simple. .
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What is the Best Email Archiving Software?
Here are our top picks for the Best Email Archiving Software to try this year.
How to Choose Best Email Archiving Software?
When you’re choosing an email archiving software, you’ll want to look for features like fast search and easy use. You also want an email archiving solution that is simple to use and compliant with government mandates. Make sure that the vendor is easy to work with, and will offer support if something goes wrong. There’s a huge difference between a well-designed program and one that requires an instruction manual.
Ensure that the email archiving software you choose offers security, multi-factor authentication, and scalability. You want to be able to grow and expand as your business grows. You also want to be able to archive as much digital communication as possible, so a scalable solution can accommodate the growth of your company. However, if you plan on archiving 20 mailboxes in the future, you’ll need more storage space.
In addition to providing infrastructure, the email archiving software should be scalable. If your organization is currently archiving 10 mailboxes, then you’ll need more space in the future. If your company is going to have more than 20 mailboxes, then it’s best to choose a scalable solution so you can scale as your company grows. And, it’s important to remember that scalability is a key feature when it comes to email archiving.
Choosing the best email archive software is a crucial part of preserving your business’s digital communications. In addition to storing email messages, it’s also important to consider scalability. A scalable email archiving solution should be able to handle the growing volume of data that will be generated during the life of the organization. Ultimately, a scalable solution will reduce the need for additional storage space and help your organization save valuable information.
The best email archiving software should also be fully compliant with legal requirements. Typically, email archiving software should have a search engine and indexing to facilitate speedy e-discovery. A legal hold is an important feature, which ensures that emails can’t be modified or lost. This is the best way to prevent unauthorized deletion of email archives. If you’re looking for an email archiving tool that meets your needs, make sure it’s easy to use and customize.
Besides scalability, a company should also check whether it can archive emails in the format that’s required by law. This will allow the email archive to be easily searchable and accessible. Moreover, a service should be compatible with multiple email servers. It’s essential to find a solution that is compatible with the servers that are already in place at the office. There are various email archiving software solutions available, and choosing the right one is important for a company’s overall security.
The email archiving software should have message options that allow for easy manipulation of emails. Users should be able to create duplicates of their emails and store these copies in the cloud. The best email archiving software should allow for customization, control access and permissions for users. Additionally, the email archiving software should be customizable and have a robust policy management system. When deciding between two options, it is important to consider the price, as this is vital in ensuring compliance.
In addition to scalability, email archiving software should also have advanced functionality and privacy settings. Unlike other types of software, email archive software must be able to cope with the complexities of the enterprise. Most email archiving solutions can only support a limited number of users, and merging email data from different legacy systems can be time-consuming and costly. Therefore, the best email archiving software should be flexible enough to accommodate the needs of the entire organization.
Ideally, email archiving software should be easy to implement and integrate with existing email systems. This will make it easy to manage and maintain the emails and the data archiving processes. It should also be easy to use and provide automated workflows and reports for the user. By automating the process, email archiving software will take away a lot of IT headaches. You’ll be able to archive emails with ease, which will save you a lot of time.
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FAQ’s
Email archiving software is a system that stores emails and other electronic communications in a secure, retrievable format. The system is usually installed on a company’s server. The system includes features that allow users to search for emails by keyword, date, and sender.
There are many options for email archiving software. The most popular one is Microsoft Exchange Server. It is a server-based service that stores email messages, calendar items, and contacts. It also provides a unified messaging platform and a data archive.
A lot of people are under the impression that email archiving software is hard to learn. However, with the right help, it’s not that hard. There are many resources that can help you learn how to use the software.
Email archiving software is a way to store all of your email in an organized way. This software can be expensive, but it may be worth the investment.It is important to archive your email because it can help you find old emails that you may need.
Email archiving software can help you keep your inbox clean and your email archive organized. It can help you keep your email messages, attachments, and other items safe and secure. You can also use email archiving software to find an email message, attachment, or other item.
You might be wondering how to use email archiving software effectively.The first thing you need to do is find a software that is compatible with your email system.Next, you need to make sure the software is installed and set up.
I know you want to use Email Archiving Software, thus we made this list of best Email Archiving Software. We also wrote about how to learn Email Archiving Software and how to install Email Archiving Software. Recently we wrote how to uninstall Email Archiving Software for newbie users. Don’t forgot to check latest Email Archiving statistics of 2024.
In our fast-paced world, email has become the backbone of communication both in personal and professional spheres. Businesses rely on email exchanges as the main method of correspondence, storing significant amounts of important information within their email systems. However, as the volume of emails continues to rise exponentially, the need for an effective email archiving strategy becomes increasingly apparent. To effectively manage and preserve digital conversations, organizations are turning to email archiving software.
Email archiving software acts as a virtual vault, securely storing and managing an organization’s emails, thereby enhancing productivity, reducing storage costs, and ensuring regulatory compliance. While some may dismiss archiving as an unnecessary additional step, the complex challenges posed by digital communication make it an invaluable resource for businesses and individuals alike.
Firstly, email archiving software facilitates productivity by providing efficient and instant access to archived messages. Imagine having to scroll through an overflowing inbox to find an email negotiation, a contract, or important business information requested by a colleague. Email archiving software allows users to quickly retrieve and access specific email exchanges, saving precious time and enabling seamless collaboration within the organization.
Additionally, archiving can lead to significant storage cost savings. The ever-increasing storage requirements for emails compel organizations to constantly invest in more hardware, resulting in spiraling IT costs. By storing emails in an organized and secure manner, archiving software minimizes the need for additional storage infrastructure, thereby preventing wasteful expenditure while optimizing existing resources.
Moreover, businesses face stringent regulatory requirements imposed by various jurisdictions. Corporations and individuals are obligated to retain their correspondence for extended periods of time to satisfy government regulations or litigation evidence requirements. Email archiving software offers a hassle-free and reliable compliance solution, enabling organizations to fulfill regulatory obligations without disruption. This not only safeguards the company’s reputation but also provides peace of mind knowing that essential data is always intact and readily available.
Furthermore, archiving software plays a vital role in preserving intellectual property and corporate knowledge. Valuable information captured within email conversations, such as strategies, agreements, or customer feedback, often holds substantial organizational significance. Storing these interactions in a centralized archive helps retain, categorize, and retrieve vital information that can be leveraged for informed decision-making and reflecting on the past successes or failures.
Cybersecurity is another critical factor when considering the importance of email archiving. It is no secret that electronic communications are vulnerable to unauthorized access, data breaches, or tampering. In an era where data protection is of utmost concern, archiving software ensures the preservation of communications in a secure environment, shielded from external threats. This provides organizations with a second layer of data protection, strengthening their overall cybersecurity posture.
As technology continues to evolve, the role of email archiving software will only grow in significance. Protecting electronic communication history represents more than a mere luxury; it is a strategic necessity. The convenience, cost savings, regulatory compliance, knowledge preservation, and security it offers are integral qualities that justify its importance in today’s digital landscape.
In conclusion, the benefits and crucial role of email archiving software cannot be understated. It streamlines productivity, reduces storage costs, ensures regulatory compliance, preserves essential knowledge, and enhances data security. As the quantity and importance of electronic communications continue to rise, implementing a comprehensive and reliable archiving strategy becomes more vital for businesses worldwide. It is imperative to recognize the necessity of email archiving software as a powerful tool in a digital world where preserving the past ensures a more secure and informed future.
Why Email Archiving Software Are So Important
The importance of email archiving software cannot be overstated. Not only does it help organizations store and manage their emails efficiently, but it also aids in preserving crucial information for future reference and compliance purposes. Whether it is customer communications, contracts, financial transactions, or any other important data, email archiving software ensures that this information is stored securely and can be easily accessed whenever needed.
One of the key benefits of email archiving software is its ability to streamline the search and retrieval process. Instead of wasting valuable time sifting through countless email threads and folders, employees can quickly search for and locate specific emails, attachments, or conversations. This feature not only saves time but also enhances productivity within the organization, allowing employees to focus on more critical tasks at hand.
Furthermore, email archiving software plays a critical role in ensuring compliance with industry regulations and legal requirements. With an increasing number of laws and regulations governing the storage and retention of electronic communications, organizations are required to maintain an archive of their emails for a specified period. Failure to comply with these regulations can result in severe legal consequences, including hefty fines or legal action. By using email archiving software, organizations can easily demonstrate compliance with these regulations and mitigate any potential risks associated with non-compliance.
Additionally, email archiving software helps organizations protect themselves against data loss and data breaches. In the event of a system failure, cyber-attack, or accidental deletion of emails, having a secure and reliable email archive ensures that critical information is not lost or compromised. This added layer of protection safeguards organizations from potential data breaches and ensures business continuity even in the face of unforeseen events.
Overall, the significance of email archiving software cannot be overlooked in today’s digital landscape. As organizations continue to rely heavily on email communication for day-to-day operations, the need for a robust archiving solution becomes increasingly apparent. From streamlining search and retrieval processes to ensuring compliance with regulations and protecting against data loss, email archiving software plays a pivotal role in helping organizations effectively manage their email data and stay ahead of the curve in an ever-evolving digital environment.
In Conclusion
Choosing the best Email Archiving Software is not a difficult task when you have all the details and requirements. Most of the above-mentioned Email Archiving Software have impressive and user-friendly features.
Now, it is up to you which software you’d pick up that meets your requirements.
Consider the effectiveness and efficiency of each Email Archiving Software, including the features and capabilities. You must also evaluate your objectives, required functions, and budget before choosing the right Email Archiving Software of 2024. See which will give a great deal.
If you still have questions about choosing the best Email Archiving Software, leave a comment below. I’d love to assist you.