10 Best Online Proofing Software of 2024 (Updated)


Steve Bennett
Steve Bennett
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Online Proofing Software is one of the most important software you currently need. We know!

Today’s Online Proofing Softwares are incredibly versatile, and because of strong competition, have remained a relatively low-cost investment for most.

Currently, with dozens of options available for Online Proofing Software in the market – finding the right Online Proofing Software of 2024 can be tricky.

So we spent dozens of hours researching and testing everyone we could get my hands on.

Based on our experience with the apps, here are 10 Best Online Proofing Software. Click on any app to learn more about why we chose it, or keep reading for more context on Online Proofing Software.

What is Online Proofing Software?

On the way to final clearance and publishing, online proofing software helps creative teams to collect actionable feedback on varied projects. From inception to completion, these technologies enhance the creative workflow management process by ensuring that all relevant stakeholders are kept up to date and that any concerns or suggestions are addressed. Design and marketing teams working on creative projects benefit from online proofing solutions because they allow colleagues and clients to examine and annotate in-progress content and sign off when it is deemed complete. Teams who use these tools can minimize back-and-forth email chains and continuous phone calls, allowing for more efficient content refinement and approval. Online proofing software can also give a version history and comparison of creative projects, as well as comment and discussion channels, to guarantee that all feedback is acknowledged and taken into account when creating the final output. To enable optimal discussions amongst project teams and accurately track and distribute projects and related subtasks, products in the Online Proofing category frequently connect with or offer capabilities of team collaboration and project management software. Users of online proofing systems can submit work-in-progress content from graphic design software, photographic software, or other authoring and publishing tools, which can then be opened up for feedback and markups using the built-in hightlighter and annotation tools. For both import and export of project components, online proofing solutions may interact with digital asset management software or other content management systems. These tools have characteristics in common with several business content management platforms, and they can be used in tandem with these products to maximize creative collaboration efforts. A product must provide capabilities for highlighting and annotating feedback on material and media files such as PDFs, photos, and videos to qualify for inclusion in the Online Proofing category. Allow external clients, as well as coworkers and bosses, to sign in and proofread. Each project’s design modifications and feedback threads may be tracked, and notification capabilities for fast input and approvals are available.

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10 Best Online Proofing Software

1
Asana

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Why is Asana ranked #1 in the G2 Grid for Project Management and Work Management with more than 8,000 user reviews? Because we help teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they’re located. Asana was built thoughtfully, so you can execute according to plan. Where other work management platforms appear to focus on quantity over quality of features, Asana is focused on the scalability and reliability of its platform—so you can always be ready to work. More than 114,000 paying organizations and millions across 190 countries rely on Asana to manage product launches, marketing campaigns, company objectives, and more. Get started fast with a free trial

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2
Wrike

Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are aligned, agile, and adaptable. With tailored solutions for marketing and creative teams, project management teams, product teams, professional services teams, and more, Wrike defines the next generation of work management worldwide. Versatility: Wrike is the most versatile CWM platform, delivering advanced work management software that is both powerful enough to meet the needs of the enterprise yet flexible enough for casual project managers in any department. Wrike can be easily configured for any department, team, or work style, enabling anyone to plan, manage, and complete exceptional work at scale. Wrike is the digital workplace that unifies all of the discrete systems and applications used throughout an organization. Wrike partners and/or integrates with all of the best in class tools so our customers can build onto the Wrike platform, making a solution that suits their specific needs. Users will be able to do the work they need to do in their favorite tools, whether that be Salesforce, Microsoft, or Adobe, but all of that work and the data that it produces, is connected through Wrike. The Wrike platform really brings out the best in teams by empowering them with a single digital workplace packed with powerful tools, features, and integrations that enable Operational Excellence. Security: Security is top of mind for just about every company, and Wrike puts your security back into your control. Wrike’s enterprise-grade security features are the most comprehensive in work management space. Wrike has ISO certified data centers in the US and EU and the Wrike platform is ISO/IEC 27001:2013 certified, which demonstrates Wrike’s relentless commitment to protecting customer data and supporting the most rigorous security standards. Wrike is among the very few in the CWM category to achieve this certification, which ensures Wrike has an end-to-end security framework and a risk-based approach to manage information security, and illustrates Wrike’s commitment to a mature and robust security strategy. And Wrike is the only CWM vendor that allows companies to own and manage the keys to their encrypted data, giving them data access control and audit capabilities even though their data is in the cloud. Collaboration: The very way work gets done has changed so much in recent years, especially with most companies in the midst of digital transformation initiatives, that it really necessitates a CWM platform to drive new efficiencies and optimize processes, which has become increasingly mission critical in today’s fast-paced, global marketplace. Wrike eliminates information silos to create a ‘single source of truth’ that everyone can trust to complete their work with confidence. Wrike allows routine tasks to be automated, improving efficiency and enabling teams to focus on more strategic, creative, and non-routine work. Wrike delivers dynamic request forms, automation, templates, real-time analytics, reports, and our ability to connect the data from all the tasks and projects in Wrike. Wrike frees employees from the daily minutiae of work by streamlining effort, automating rote tasks, and delivering invaluable insights. Wrike gives employees and companies the time, information, and freedom needed to be innovative, creative, and strategic. Wrike is available via the web, desktop apps for Macs and PCs, and via mobile apps for iOS and Android. This allows for real time collaboration on the go, keeping teams connected and informed on the latest project updates with in-app notifications. We also offer an offline mode so teams can continue working in Wrike without an Internet connection. Visibility: Business leaders need rapid, high-level views into the status of project portfolios. But on the ground, employees need more tactical tools to help them execute flawlessly, consistently, and at scale. Wrike offers customizable dashboards to bring you specific insights that will help you prioritize your effort to make the biggest impact. Wrike lets you run advanced analytics and choose from a diverse set of graphical ways to best convey the results, regardless of audience. Whether you’re presenting to upper management or looking to gain a deeper understanding of how your team is doing, Wrike gives you the power of a BI tool that you can use. No more waiting weeks for your analytics team to get back to you. “Wrike makes me a much better project manager because I am able to track and monitor all of my projects in one place.” Lisa Matthews, Project Manager, Hootsuite. “Everything I see now in Wrike is live and in its current status, which is a big plus to me. We can jump on the job, look at the last couple of comments on it, and pick up the ball up and run with it from there.” Ashley Risstrom, Senior Production Manager, Ogilvy. .

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3
ClickUp

ClickUp is one app to replace them all. It’s the future of work. More than just task management – ClickUp offers docs, reminders, goals, calendars, and even an inbox. Fully customizable, ClickUp works for every type of team, so all teams can use the same app to plan, organize, and collaborate. ClickUp’s core mission is to make the world more productive by removing friction caused by using so many different applications. Built for teams of all sizes and industries, ClickUp’s fully customizable and proprietary features make it a must-have for any teams that want to keep everything from design to development in one place. The platform allows deep modularity in the form of add-ons called ‘ClickApps’, allowing rich customization for each team individually. ClickUp allows you to create custom views that you can save and share with anyone and is packed full of proprietary features such as Assigned Comments, LineUp™, and Box view for unprecedented management of people. ClickUp’s flexibility, simplicity, and ease of use make it a leader in what’s being called the ‘next generation of work tools’. .

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4
PageProof

PageProof is the number 1 solution in the G2 online proofing category being awarded 10 out of 15 badges by customers in the latest report (the highest by far in the online proofing category) 🌟. Customers voted us as – Best results – Users most likely to recommend – Best relationship – Best support – Easiest to do business with – Best meets requirements – Best usability – Easiest admin – High performer – Momentum leader We pride ourselves on being an ingeniously simple to use but powerful online proofing tool that makes reviewing and approving work feel effortless 💚. We are the only fully encrypted online proofing solution that offers native integrations into all your design, communication, and project management tools like Adobe, Canva, monday.com, Asana, Trello, Slack, MS Teams, and more. Files of any kind – Adobe CC, Microsoft Office, Apple Keynote / Pages / Numbers, web banners, movies, emails, fonts, and more – can be securely shared with your team in just a few clicks. PageProof offers smart tools to gather feedback centrally on work, automate workflow, and make sure everything is pixel perfect – including the world’s first color separations for online proofing using PageProof ColorSep™ – perfect for packaging and print files. PageProof offers a flat pricing plan that gives unlimited team members a voice, unlimited storage, and proofs – making feedback welcome. See how PageProof can help you: https://youtu.be/roN_jGW7dQs .

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5
GoVisually

GoVisually helps busy creative teams to deliver their designs to clients and team members faster. For effortless proofing, design & video collaboration, GoVisually is a must-have software for marketing and creative teams. Team members can upload files in PNG, JPG, PSD, PDF and Video MP4 or GIF formats and annotate them using various tools, and share project’s review link with multiple reviewers. GoVisually allows businesses to sort design and video revisions into several categories and label them according to individual requirements. Freelancers can update the status of files to ‘needs review’, ‘needs changes’, ‘approved’, or ‘finalized’ as well as review commenting histories to facilitate content revisions. The solution also lets users create to-do lists to track and resolve issues across designs. Using GoVisually, marketing professionals can receive email notifications about client comments and view previous interactions on the sidebar. It enables designers to add private comments and file attachments for internal teams. The software also provides mobile applications, enabling clients to remotely access, review, and approve designs. .

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6
Screendragon

Screendragon is a powerful work management software suited to the needs of marketing, agency and professional services teams. It is a fully integrated solution combining project management, workflow automation, resource management and forecasting, budget management and more. Screendragon helps companies to increase productivity, reduce costs and improve speed-to-market. It is used and loved by Fortune 500 companies and global agency groups like Kellogg’s, BP, The International Olympic Committee, TBWA and McCann World Group. Screendragon integrates with 1000’s of apps including Office 365, Google Drive, Jira, Trello, Slack and Microsoft Dynamics. It also has an open API, enabling custom integrations with any system. See how Screendragon can transform your operations. Request a free demo today. “Screendragon allows us to effectively manage the review and approval of thousands of marketing submissions from our Olympic Partners worldwide. It was the only solution we came across in our search that could fully meet the requirements of our organisation.” Pierre-Yves Eloy, Associate Director of Information Technology, International Olympic Committee .

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7
Workfront

Adobe Workfront is the leader in collaborative work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish to help teams deliver measurable outcomes. At every stage of planning and executing work, Workfront enables the business capabilities companies need to deliver exceptional customer experiences..

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8
Filestage

Filestage is the review and approval platform that frees teams from chaotic approval processes, making work more joyful and productive. From large enterprises to independent agencies, Filestage helps teams share, discuss, and approve all their files, all in one place – including documents, images, videos, websites, and audio files. Today, some of the world’s best brands and agencies get their work approved with Filestage, including AB Inbev, LG, Havas, GroupM, and Emirates. If you create TV ads or social media content, you’ll love Filestage’s video review software. You can upload a video to share it with clients. Then your stakeholders can tap anywhere on the video to pause it and add a comment. So instead of juggling timecodes and long descriptions over email, you can see the whole review and approval process in one place. Filestage helps with approval management too. Instead of chasing people over email and managing approvals in a spreadsheet, you can see the status of all your files at a glance. And with automated reminders to nudge people for approval, you can make sure projects are delivered on time, every time. .

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9
Ziflow

Ziflow has the highest-rated G2 Satisfaction Score and is the only standalone online proofing vendor ranked in the G2 Leaders quadrant. Ziflow is the leading creative collaboration and online proofing platform. Ziflow helps agencies and brands deliver exceptional creative content. One platform for clear feedback on video, digital, web, documents, images, audio, banners, GIFs, and much more. Flexible workflow for faster approvals. Integrated with leading creative and project management apps. SOC2 security certification. Ziflow is the first choice for organizations looking for the best creative collaboration and online proofing platform. Customers include Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. #1 Highest Rating Overall #1 in Usability #1 in Customer Relationship Visit www.ziflow.com for more information. .

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10
Nifty

Nifty is the all-in-one workspace to keep people, projects, & functions aligned across your organization. With chat, tasks, goals, docs, and files all in one place — Nifty lets you focus on actual work instead of juggling tools. Nifty helps reduce project development cycles and improves team productivity by combining all of the important features of project management into one software. The end result is milestone-driven progress automation that keeps every stakeholder aligned, insuring organizational goals remain on schedule. Nifty’s software allows you to manage tasks through Kanban, List, and Timeline views. With a built-in calendar, Nifty can be integrated with Google, as well as file and document sharing. Collaborating on Nifty is natural because each project has an individual discussion thread encouraging projects have a dedicated knowledge-hub. Nifty is built to encourage cross departmental collaboration like no other. .

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What is the Best Online Proofing Software?

Here are our top picks for the Best Online Proofing Software to try this year.

How to Choose Best Online Proofing Software?

When choosing an online proofing tool, it is imperative to consider how many stakeholders your project will have. The number of stakeholders will depend on the complexity and size of your project, but it is important to choose a tool that will not frustrate or limit your efficiency. File sizes should also be a priority, as large files may lead to functionality errors and desynchronization, which could delay the review process. Ashore, a cloud-based collaboration tool for creatives, focuses on user interface and ease of use. Although some users have complained about the software being difficult to use, it does provide many useful features, including a mobile app and a desktop application.

When choosing an online proofing tool, you should consider the size of your project and the scope of your team. A large proofing tool is not ideal for a small business or a single person. A more affordable option can accommodate a single person. If you plan on using the solution for a small team, consider a more basic tool that allows you to upload and collaborate with the entire team. A simple tool, however, may not have all the features your team will need.

The size of your team will also impact the type of online proofing software you choose. A solution that offers many features may not be ideal for a small or medium-sized business. A tool that focuses on a particular area will be more effective and efficient. It will allow you to collaborate more effectively with your team and keep track of your project. You will want to ensure that the system is affordable and easy to use for everyone in your organization.

Ultimately, online proofing software should be flexible. It should allow you to share files and discuss your proofs with stakeholders. It should also make it easy to communicate with your team and update your stakeholders. LookAt, a cloud-based review tool, aims to make collaboration fast and efficient. It offers 360-degree video previews and a range of pricing options. When it comes to cost, it is important to choose an online proofing software that makes economic sense for your business.

As long as you’re confident in your digital proofing abilities, it is critical to find the right online proofing software for your business. If you’re not sure which one is the best, it is important to consult your team and choose the program that is best suited for you. There are several online proofing software solutions that can help you. You can also find out about these programs by visiting them on the web.

Using an online proofing software will save you time and money. This type of software is especially important if you need to share a large amount of content. The right tool will streamline and manage the work of the entire team. It will be easy to manage multiple projects with different team members. You should be able to customize and control the proofs to suit your specific needs. You should not have to worry about the quality of the final product.

If you are using an online proofing software for the project, you should find one that offers the most features. The best proofing software should be intuitive and allow for side-by-side comparisons, which is especially important when you’re dealing with complex files. It should also allow you to synchronize video playback and PDF page scrolling. A good program will also integrate with Dropbox and Google Drive, so it is beneficial to use both of them.

When choosing an online proofing software, remember to check the features it offers. The best tools will have a high level of flexibility. For example, a good proofing tool will enable you to customize permissions and collect feedback on video. Most online proofing tools will allow you to edit, manage and share multiple documents with other team members. Moreover, they should support a range of workflows and projects.

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FAQ’s

What Is Online Proofing Software?

The term proofing is typically used to refer to the process of reviewing and correcting errors in printed materials. The process is called desktop publishing. Proofing is often done by a proofreader, but it can also be done by a typesetter.

Are There Any Free Online Proofing Software?

People are always looking for free software to do the things they need to do. One of the most common things people look for is free online proofing software. There are many places that offer free online proofing software, but which one to use is always a question.

Is Online Proofing Software Easy To Learn?

Online proofing software is a great tool for people who are not confident in their grammar and spelling skills. It’s a great way for people to learn about the different types of errors that exist in the English language. It’s also a great way to learn about different words that exist in the English language.

Is Online Proofing Software Worth It?

Some people are of the mindset that online proofing software is not worth it. They believe that it is not worth the time and effort and that it is not as accurate as in-person proofing. These people are not taking into account how much time and money it saves.

What Can Online Proofing Software Do?

Online proofing software is a great way to make sure that your documents are correct. It can find and correct errors in your documents such as misspellings, punctuation, grammar, and formatting. It can also be used to make sure that your document is the same as the original document.

How To Use Online Proofing Software Effectively?

The first thing you need to do is to upload your document and then select the language you want to use for the proofreading. The next step is to choose the type of document you’re uploading. You can upload a Word document, PDF, or image file.

I know you want to use Online Proofing Software, thus we made this list of best Online Proofing Software. We also wrote about how to learn Online Proofing Software and how to install Online Proofing Software. Recently we wrote how to uninstall Online Proofing Software for newbie users. Don’t forgot to check latest Online Proofing statistics of 2024.

Furthermore, online proofing software facilitates effective communication between project teams. Traditional methods like in-person meetings or phone calls often lead to misinterpretations, delays, and information being lost in translation. However, with online proofing software, all discussions and feedback are consolidated in one place, making it easier to track conversations, refer back to earlier comments, and avoid any miscommunications. Moreover, notifications and alerts notify team members of new comments or changes, ensuring that no information is missed or overlooked.

In addition to improved collaboration and communication, online proofing software offers a plethora of essential features that enhance the overall proofing process. For instance, the ability to markup documents directly on the software itself saves time and reduces the risk of errors associated with manual alterations. Moreover, these software solutions often provide version control, making it easy to keep track of different iterations of a document and revert to previous versions if necessary. This feature prevents confusion and ensures that the most recent and accurate content is being reviewed.

With online proofing software, convenience and accessibility are significantly enhanced. Compared to traditional proofing methods that require physical presence or fixed working hours, using online software permits users to review or proof content at their convenience, without being bound by time or location. Such flexibility is particularly valuable when working with remote teams or clients in different time zones. The ability to access proofing software from different devices, be it a laptop, tablet, or even a mobile phone, further reinforces the convenience and versatility it offers.

Lastly, online proofing software assists in assuring quality in content creation. In today’s highly competitive digital world, errors or inaccuracies in documents can have severe repercussions, impacting both professional reputation and business credibility. These software solutions include tools for spell-checking, grammar correction, and adherence to predefined style guides, among others. These automated features minimize human error and maintain consistency and accuracy in content production, ensuring top-notch quality that resonates with clients and audiences.

In conclusion, online proofing software has become an indispensible tool for individuals and businesses aiming to streamline their collaborative processes and produce error-free content quickly and efficiently. By embracing these software solutions, organizations can effectively improve teamwork, enhance communication, minimize mistakes, and augment productivity, all of which contribute to achieving overall success.

Why Online Proofing Software Are So Important

With the rise of remote work and virtual collaborations, teams are often spread out across different locations and time zones. This can make the process of reviewing and approving content a challenge. Traditional methods of proofing, such as sending emails back and forth or marking up printed copies, can be inefficient and time-consuming.

This is where online proofing software comes in. Online proofing software provides a centralized platform for teams to collaborate on content in real-time. Whether you are a designer looking for feedback on a new graphic or a marketing team reviewing the latest campaign, online proofing software streamlines the review process and ensures that everyone is on the same page.

One of the key benefits of online proofing software is its accessibility. No matter where team members are located, as long as they have an internet connection, they can easily access the content and provide feedback. This is especially important for teams that work across different time zones or have members who are frequently on the go.

Another advantage of online proofing software is its ability to track changes and feedback. Instead of digging through an email chain to find the latest version of a design or a document, all comments and revisions are stored in one centralized location. This not only eliminates confusion but also ensures that feedback is not lost or overlooked.

Collaboration is also made easier with online proofing software. Team members can leave comments directly on the content, making it clear what changes need to be made. This direct feedback loop encourages open communication and reduces the chance of misinterpretation.

Furthermore, online proofing software often includes features such as version control, task assignment, and approval workflows. These tools help streamline the review process and keep projects on track. With clear deadlines and responsibilities, teams can ensure that content is reviewed in a timely manner and approved for publication without delays.

Overall, online proofing software is a valuable tool for anyone who creates digital content. By facilitating collaboration, providing real-time feedback, and streamlining the review process, online proofing software helps teams work more efficiently and produce high-quality content that meets the expectations of their audience. In today’s fast-paced digital landscape, having the right tools to review and approve content is essential for success.

In Conclusion

Choosing the best Online Proofing Software is not a difficult task when you have all the details and requirements. Most of the above-mentioned Online Proofing Software have impressive and user-friendly features.

Now, it is up to you which software you’d pick up that meets your requirements.

Consider the effectiveness and efficiency of each Online Proofing Software, including the features and capabilities. You must also evaluate your objectives, required functions, and budget before choosing the right Online Proofing Software of 2024. See which will give a great deal.

If you still have questions about choosing the best Online Proofing Software, leave a comment below. I’d love to assist you.

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