10 Best Workflow Management Software of 2024 (Updated)


Steve Bennett
Steve Bennett
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Workflow Management Software is one of the most important software you currently need. We know!

Today’s Workflow Management Softwares are incredibly versatile, and because of strong competition, have remained a relatively low-cost investment for most.

Currently, with dozens of options available for Workflow Management Software in the market – finding the right Workflow Management Software of 2024 can be tricky.

So we spent dozens of hours researching and testing everyone we could get my hands on.

Based on our experience with the apps, here are 10 Best Workflow Management Software. Click on any app to learn more about why we chose it, or keep reading for more context on Workflow Management Software.

What is Workflow Management Software?

Companies can use workflow management software to define and manage business operations and job sequences. This type of software is intended to boost staff productivity and make better use of resources. It can also help teams and departments work together more effectively. Managers mostly utilize workflow management software to define inter- and intra-departmental business processes. Workflow management software is a simplified version of business process management software that is better suited to SMBs with operations of low to medium complexity. Workflow management software isn’t the same as project management software in that it doesn’t manage individual projects or activities. Furthermore, unlike project management software, workflow management software provides for process automation through connections with other software tools such as CRM software. A product must meet certain criteria to be considered for inclusion in the Workflow Management category. Allow for the formulation and management of logical rules. Allow users to design processes by dragging and dropping items. Allow users to automate actions that aren’t part of the workflow management program. Organize task and workflow dependencies. Predefined rules trigger alerts and notifications to users or management. Allow users to make their own forms.

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10 Best Workflow Management Software

1
Smartsheet

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Smartsheet is the enterprise platform for dynamic work. A leading cloud-based platform for work management, Smartsheet empowers organizations and teams to dynamically plan, execute, and report on work at scale, resulting in more efficient processes, innovative solutions, and better business outcomes. Today over 90% of Fortune 100 companies and over 75% of Fortune 500 companies rely on the secure, scalable Smartsheet platform to connect the entire enterprise. The single Smartsheet platform gives people a solution flexible enough to adapt to the changing needs of dynamic work across a broad array of departments and use cases. *G2 Leader in Enterprise, Summer 2020 *G2 Leader in Mid Market, Summer 2020 *G2 Leader in Small Business, Summer 2020 *G2 Top 50 Project Management Products, 2020 *G2 Top 50 Remote Tools, 2020 *G2 Momentum Leader; Spring 2020

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2
Asana

Why is Asana ranked #1 in the G2 Grid for Project Management and Work Management with more than 8,000 user reviews? Because we help teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they’re located. Asana was built thoughtfully, so you can execute according to plan. Where other work management platforms appear to focus on quantity over quality of features, Asana is focused on the scalability and reliability of its platform—so you can always be ready to work. More than 114,000 paying organizations and millions across 190 countries rely on Asana to manage product launches, marketing campaigns, company objectives, and more. Get started fast with a free trial .

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3
Wrike

Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are aligned, agile, and adaptable. With tailored solutions for marketing and creative teams, project management teams, product teams, professional services teams, and more, Wrike defines the next generation of work management worldwide. Versatility: Wrike is the most versatile CWM platform, delivering advanced work management software that is both powerful enough to meet the needs of the enterprise yet flexible enough for casual project managers in any department. Wrike can be easily configured for any department, team, or work style, enabling anyone to plan, manage, and complete exceptional work at scale. Wrike is the digital workplace that unifies all of the discrete systems and applications used throughout an organization. Wrike partners and/or integrates with all of the best in class tools so our customers can build onto the Wrike platform, making a solution that suits their specific needs. Users will be able to do the work they need to do in their favorite tools, whether that be Salesforce, Microsoft, or Adobe, but all of that work and the data that it produces, is connected through Wrike. The Wrike platform really brings out the best in teams by empowering them with a single digital workplace packed with powerful tools, features, and integrations that enable Operational Excellence. Security: Security is top of mind for just about every company, and Wrike puts your security back into your control. Wrike’s enterprise-grade security features are the most comprehensive in work management space. Wrike has ISO certified data centers in the US and EU and the Wrike platform is ISO/IEC 27001:2013 certified, which demonstrates Wrike’s relentless commitment to protecting customer data and supporting the most rigorous security standards. Wrike is among the very few in the CWM category to achieve this certification, which ensures Wrike has an end-to-end security framework and a risk-based approach to manage information security, and illustrates Wrike’s commitment to a mature and robust security strategy. And Wrike is the only CWM vendor that allows companies to own and manage the keys to their encrypted data, giving them data access control and audit capabilities even though their data is in the cloud. Collaboration: The very way work gets done has changed so much in recent years, especially with most companies in the midst of digital transformation initiatives, that it really necessitates a CWM platform to drive new efficiencies and optimize processes, which has become increasingly mission critical in today’s fast-paced, global marketplace. Wrike eliminates information silos to create a ‘single source of truth’ that everyone can trust to complete their work with confidence. Wrike allows routine tasks to be automated, improving efficiency and enabling teams to focus on more strategic, creative, and non-routine work. Wrike delivers dynamic request forms, automation, templates, real-time analytics, reports, and our ability to connect the data from all the tasks and projects in Wrike. Wrike frees employees from the daily minutiae of work by streamlining effort, automating rote tasks, and delivering invaluable insights. Wrike gives employees and companies the time, information, and freedom needed to be innovative, creative, and strategic. Wrike is available via the web, desktop apps for Macs and PCs, and via mobile apps for iOS and Android. This allows for real time collaboration on the go, keeping teams connected and informed on the latest project updates with in-app notifications. We also offer an offline mode so teams can continue working in Wrike without an Internet connection. Visibility: Business leaders need rapid, high-level views into the status of project portfolios. But on the ground, employees need more tactical tools to help them execute flawlessly, consistently, and at scale. Wrike offers customizable dashboards to bring you specific insights that will help you prioritize your effort to make the biggest impact. Wrike lets you run advanced analytics and choose from a diverse set of graphical ways to best convey the results, regardless of audience. Whether you’re presenting to upper management or looking to gain a deeper understanding of how your team is doing, Wrike gives you the power of a BI tool that you can use. No more waiting weeks for your analytics team to get back to you. “Wrike makes me a much better project manager because I am able to track and monitor all of my projects in one place.” Lisa Matthews, Project Manager, Hootsuite. “Everything I see now in Wrike is live and in its current status, which is a big plus to me. We can jump on the job, look at the last couple of comments on it, and pick up the ball up and run with it from there.” Ashley Risstrom, Senior Production Manager, Ogilvy. .

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4
ProcessMaker

ProcessMaker’s low-code workflow automation platform empowers business users to rapidly design and deploy solutions to complex workflow problems in hours, not months. The platform makes it easy for users to automate processes, connect and extend third party systems, reduce bottlenecks, and deliver true digital agility to your organization..

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5
Kintone

Kintone is a no-code business application platform that allows non-technical users to create powerful apps, workflows, and databases for their teams and organizations. Using clicks instead of code, Kintone users can build apps that automate business processes, collaborate on projects/tasks, and quickly report on complex data. For business users that need to get started right away, Kintone also provides dozens of pre-built applications for a variety of use cases such as CRM, project management, inventory management, and much more. .

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6
Pipefy

Pipefy is the workflow management software that makes business processes—such as purchasing, job opening, accounts payable and employee onboarding—hassle-free, so requesters, processors and managers are more efficient. Through fast-to-deploy, no-code, automated workflows, Pipefy enhances speed, increases visibility, and delivers higher quality outcomes without the need of IT implementation. Drive digital transformation, gain control of soaring service request volumes through easy to use, enterprise-class process automation and leave manual processes behind and refocus on strategic initiatives and activities. The platform has grown rapidly, fueled by an intense market desire for better solutions to manage business processes and automation. Pipefy is now used in over 215 countries by leading enterprises such as Visa, IBM, Volvo, Santander and Kraft Heinz. .

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7
GuideCX

GuideCX® is a client onboarding and project implementation management platform that keeps your clients at the center of every project by providing complete visibility into the work. Start a free trial to: • Invite everyone to the project—internal resources, customer teams, and third-party vendors. • Guide each step and stay on track with automated tasks, reminders, and updates. • Engage teams by enabling them to interact with the project in the way they prefer. They can complete tasks, view status, send updates, make notes, and more —through the portal, email, or mobile app. GuideCX helps you deliver projects faster with fewer issues and accelerate time to value for your customers. Start a free 14-day trial today! .

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8
Breakout

Breakout is an easy to use, low code process automation tool. With Breakout you can start with 100+ process templates – such as Client Management, Purchasing, Employee Onboarding, Recruitment, Expense Management and Accounts Payable – and customize them as you need. The degree of flexibility will enable you to build complex logic better than other tools..

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9
ServiceNow Now Platform

The Now Platform delivers a System of Action for the enterprise. Using a single data model, it makes it easy to create contextual workflows and automate business processes. The platform’s Intelligent Automation Engine combines machine learning with automated actions to dramatically reduce costs and speed time‑to‑resolution..

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10
Process Street

Process Street is a modern process management platform for teams. We help teams share their core processes, then transform them into powerful no-code workflows. Start with employee onboarding to set up new hires for success, then build all sorts of workflows like customer implementation, content approvals and tenant screening. Manage your team wiki and company handbook 100% free. Join Salesforce, Colliers, Drift and 3,000+ others who use Process Street today..

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What is the Best Workflow Management Software?

Here are our top picks for the Best Workflow Management Software to try this year.

How to Choose Best Workflow Management Software?

Choosing the best workflow management software is an essential decision for companies, but the process doesn’t have to be a trial and error process. There are several features to consider, including compatibility, which can help businesses make the right decision. For example, a workflow management solution should be easy to integrate with other applications in the company. It should also allow users to create workflows for specific functions, which is a must for businesses that want to increase productivity.

A good workflow management software should have validation features, which can help prevent errors and allow employees to focus on more important tasks. If the software offers pre-built form fields, it will automatically check the data and visually indicate any errors. For example, an email field should validate an email address, and a money field should prevent users from typing letters. If these features are not present, the user will have to type in all the data manually.

Another feature to look for is the degree of integration with existing tools. Some workflow management software only offers basic automation features, but it might be necessary for your organization to automate more complicated processes. Moreover, some workflow management software also provides integration with multiple applications and software. Hence, a proper integration with other applications is vital for any organization. Once you have made a list of your requirements, you can start choosing the best workflow management software.

The number of projects, size of the business, and level of control you require should determine your workflow management needs. You can further narrow down the choices by ranking your requirements in order of importance. Once you’ve listed the features you need, create a list and order them in priority order. Remove those platforms that don’t fit your business. Once you have a list, make the decision based on the capabilities of these features.

Asana is a great workflow management software that supports multiple users and a free version that supports up to 15 people. The UI of Asana is clean and intuitive, but it’s more expensive than Asana and other options. But it is still the best option for small and medium-sized companies that are looking for flexibility and advanced functionality. With these features, the software is a must-have for any small business.

The design and functionality of the workflow management software should be easy to use. Many tools require developers to write code in order to make changes. Asana’s UI is neat and colourful and the UI is easy to use. Its financial capabilities are a great plus. Asana also allows contractors and vendors to charge their services. The tool also automatically updates charts and shows the critical path of a project.

For small businesses, Asana’s UI is straightforward and intuitive. However, Wrike has the advantage of being more versatile. It allows multiple users to access the same project, even if they are not members of the same team. A project manager can also add a guest account. This guest account can be added to a specific task or project. Asana is easy to use, but its interface is not incredibly flexible.

Wrike takes project organization and team collaboration to the next level. Wrike is an ideal choice for smaller teams, especially Agile-based projects. Its features include Kanban boards, product roadmaps visualisations, and custom workflows. If you need a more structured project, Wrike is an excellent choice. The price will vary based on the features you need. Its functionality and customer support are the main benefits.

Wrike and Slack are both great options for small businesses. Both Wrike and Slack are great for small teams, but they’re not the best options for large organizations. For large companies, Wrike’s more advanced features, such as analytics and team communication, will be a great addition to your workflow management tool. They’re not designed for smaller projects, but they are suitable for medium-sized business.

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FAQ’s

What Is Workflow Management Software?

Workflow management software is a type of software that is designed to help people manage the workflow of a company. It is a type of software that is designed to help automate the process of a company. This type of software is often used by companies that have a lot of processes that need to be managed.

Are There Any Free Workflow Management Software?

I’ve been looking for some good workflow management software, but I can’t find any that are free.

Is Workflow Management Software Easy To Learn?

Workflow management software can be a great way to keep track of your company’s daily tasks. It can be a great tool for keeping employees on task and to stay organized.There are many different types of workflow management software available to help you manage your company’s tasks.

Is Workflow Management Software Worth It?

Many people find it hard to manage their workflow, and with so many different apps and tools out there, it’s easy to get overwhelmed. But is workflow management software worth it?Yes, workflow management software is worth it.

What Can Workflow Management Software Do?

Workflow management software is a system that controls the process of work. It is used in a variety of industries to keep track of the progress of work and to ensure that employees are working on the latest version of the work.

How To Use Workflow Management Software Effectively?

The first thing to do is to identify the tasks that need to be done.Next, break the tasks down into smaller tasks.Then, assign the tasks to the appropriate person or team.Finally, track the tasks on the project management software.

I know you want to use Workflow Management Software, thus we made this list of best Workflow Management Software. We also wrote about how to learn Workflow Management Software and how to install Workflow Management Software. Recently we wrote how to uninstall Workflow Management Software for newbie users. Don’t forgot to check latest Workflow Management statistics of 2024.

Furthermore, workflow management software enables real-time collaboration and communication among team members, regardless of their geographical location. This is particularly crucial in today’s globalized business environment where organizations may have dispersed teams working across multiple time zones. With this software, individuals can easily collaborate on projects, provide feedback, and track progress, eliminating the need for time-consuming and less effective communication methods such as email.

In addition to streamlining processes and enhancing collaboration, workflow management software also allows businesses to proactively monitor and track progress. Unlike traditional methods where it is difficult to gain insights into the various stages of a project, this software provides a holistic view of the entire workflow. Managers can monitor each step of a process, identify potential bottlenecks, and make necessary adjustments to ensure smooth and efficient operations. This level of transparency not only improves overall efficiency but also empowers teams to adapt quickly to changing requirements or unforeseen circumstances.

Another key advantage of workflow management software is its ability to facilitate compliance with regulations and standard operating procedures. In highly regulated industries such as healthcare or finance, adhering to strict guidelines is paramount. These software solutions ensure that processes are executed correctly and in compliance with industry standards, reducing the risk of costly penalties or legal complications. Moreover, they offer advanced auditing capabilities that enable organizations to track and record all changes made to a process, promoting accountability and traceability.

When considering the ever-evolving nature of the business landscape, it is important to note that workflow management software can easily adapt and scale to accommodate organizational growth and changing demands. Whether a company expands, diversifies, or changes its procedures, these software solutions can be tailored to suit specific needs. This flexibility allows organizations to stay ahead of the curve and maintain a competitive edge in the market.

Ultimately, workflow management software is a necessity for any organization striving for efficiency, collaboration, and adaptability. Embracing this technology allows businesses to eliminate inefficiencies stemming from manual processes, and empowers employees to focus on adding value rather than repetitive administrative tasks. In an increasingly fast-paced and innovative world, those who fail to leverage workflow management software risk being left behind their competition. Now is the time for businesses to recognize the immense benefits that this software brings and seize the opportunity to revolutionize their operations.

Why Workflow Management Software Are So Important

One of the main reasons why workflow management software is so important is that it allows businesses to streamline their operations and automate repetitive tasks. This not only saves valuable time and resources but also reduces the likelihood of human error, which can have costly consequences. By automating tasks such as data entry, notifications, and document approvals, businesses can free up their employees to focus on more important tasks, such as client engagement and problem-solving.

Additionally, workflow management software provides a centralized platform for employees to collaborate and communicate effectively. Whether employees are working remotely or in the office, having a centralized system in place ensures that everyone has access to the same information and can track the progress of projects in real-time. This promotes transparency and accountability within the organization, leading to increased productivity and better decision-making.

Furthermore, workflow management software allows businesses to easily track and analyze their processes, identifying bottlenecks and inefficiencies that may be hindering productivity. By collecting data on how tasks are completed and where delays occur, businesses can make informed decisions on how to optimize their workflows and improve overall efficiency. This data-driven approach is crucial for businesses looking to stay ahead of the curve and adapt to changing market conditions.

In today’s digital age, where customers expect faster response times and personalized service, businesses can no longer afford to rely on manual, paper-based processes. Workflow management software provides a platform for businesses to digitize their processes and adapt to the ever-changing demands of the market. From customer onboarding to order fulfillment, having a digital workflow in place ensures that businesses can respond quickly to customer needs and deliver a seamless experience.

In conclusion, the importance of workflow management software cannot be overstated in today’s business landscape. From streamlining operations and automating tasks to promoting collaboration and optimizing processes, workflow management software has become a cornerstone of success for businesses of all sizes and industries. By investing in the right workflow management software, businesses can position themselves for growth and innovation in an increasingly competitive marketplace.

In Conclusion

Choosing the best Workflow Management Software is not a difficult task when you have all the details and requirements. Most of the above-mentioned Workflow Management Software have impressive and user-friendly features.

Now, it is up to you which software you’d pick up that meets your requirements.

Consider the effectiveness and efficiency of each Workflow Management Software, including the features and capabilities. You must also evaluate your objectives, required functions, and budget before choosing the right Workflow Management Software of 2024. See which will give a great deal.

If you still have questions about choosing the best Workflow Management Software, leave a comment below. I’d love to assist you.

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