How to Change LLC Address in Colorado | A Step-by-Step Guide

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Change LLC Address in Colorado

When you form a Limited Liability Company (LLC) in Colorado, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Colorado LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Colorado LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Colorado LLC’s address, ensuring that you remain compliant with Colorado regulations.

How to Change Colorado LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Colorado Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Colorado will update the public record with the new address.

In Colorado, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Colorado LLC’s operating agreement and the specific administrative rules and requirements of Colorado in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Colorado, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Colorado LLC Address

Changing the address of an LLC in Colorado can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Colorado, it’s important to update the Colorado Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Colorado LLC Address

To change your Colorado LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Colorado LLC’s address, it’s essential to determine whether a change is indeed necessary. In Colorado, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Colorado or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Colorado LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Colorado; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Colorado business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Colorado, you will likely need to file an address change form with the Colorado Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Colorado Secretary of State‘s website to download the necessary form for changing your Colorado registered office address. This form may be called “Colorado Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Colorado LLC must obtain a Certificate of Good Standing from the Colorado Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Colorado.

2. Your Colorado LLC must conduct a name search on Colorado Secretary of State Business Database Search to ensure that its desired name is available for use in the state of Colorado. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Colorado Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Colorado DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in one method, online filing.

However, before filing a DBA, you should know that you need to renew your DBA every one year, which costs $20.

3. Your Colorado LLC should prepare and file the Articles of Domestication with the Colorado Secretary of State, providing information about its existing Colorado LLC, its desired Colorado LLC name, and its new registered office address in Colorado.

4. Your Colorado LLC has designated a Registered Agent with a physical address in Colorado and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Colorado, your Registered Agent must:

  • Be a resident of Colorado or a business entity authorized to do business in Colorado
  • Have a physical address in Colorado (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Colorado Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Colorado LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Colorado Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Colorado for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Colorado Secretary of State is $100.00 for conversion.
  • Dissolution of Colorado LLC: The fee for filing the Colorado Articles of Dissolution with the Colorado Secretary of State is $25.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Colorado Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Colorado LLC’s principal place of business address in Colorado, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Colorado Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Colorado licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Colorado Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Colorado LLC’s address with the Colorado Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Colorado LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Colorado LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Colorado Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Colorado, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Colorado. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Colorado Secretary of State, along with any necessary filing fees. The fee for the amendment is $50.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Colorado, so it’s always a good idea to consult with a professional or refer to the Colorado Secretary of State website for accurate information.

Advantages of Changing Colorado LLC Address

Changing the address of an LLC in Colorado could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Colorado, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Colorado LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Colorado Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change my LLC address in Colorado?
You can change your LLC address in Colorado by filing a statement of change of registered office or registered agent with the Secretary of State.
What is Colorado’s LLC change of address form?
Colorado’s LLC change of address form is called the Statement of Change of Registered Office or Registered Agent.
Can I change my LLC’s address online in Colorado?
Yes, you can change your LLC’s address online in Colorado by filing the Statement of Change of Registered Office or Registered Agent with the Colorado Secretary of State.
Do I need to file any other documents to change my LLC’s address in Colorado?
No, you do not need to file any other documents to change your LLC’s address in Colorado, just the Statement of Change of Registered Office or Registered Agent.
How long does it take to change my LLC’s address in Colorado?
It typically takes 1-2 business days to process a change of address for an LLC in Colorado.
How much does it cost to change my LLC’s address in Colorado?
There is a $10 fee to file a Statement of Change of Registered Office or Registered Agent for an LLC in Colorado.
Do I need to notify the Colorado Secretary of State if I move my LLC to another state?
Yes, if you move your LLC to another state, you must file an articles of domestication with the Colorado Secretary of State and withdraw your LLC from Colorado.
Where can I find the form to file articles of domestication in Colorado?
You can find the form to file articles of domestication in Colorado on the Colorado Secretary of State’s website.
How much does it cost to file articles of domestication in Colorado?
The cost to file articles of domestication in Colorado varies depending on your LLC’s assets, but it ranges from $50 to $1,000.
What happens to my LLC’s tax obligations in Colorado if I move the LLC to another state?
If you move your LLC to another state, you are still required to file tax returns in Colorado for the portion of the year that your LLC was based there.
Do I need to notify my Colorado customers if I change my LLC’s address?
It is not required by law to notify your customers if you change your LLC’s address, but it’s a good idea to update your contact information on your website, business cards, and other materials.
Can I use a virtual office address as my LLC’s registered address in Colorado?
Yes, you can use a virtual office address as your LLC’s registered address in Colorado as long as it is a physical location that can receive mail and legal notices.
Can I change my LLC’s registered agent when I change the LLC’s address in Colorado?
Yes, you can change your LLC’s registered agent when you change the LLC’s address in Colorado by filing the Statement of Change of Registered Office or Registered Agent form.
Do I need to update my LLC’s address with the IRS if I change my LLC’s address in Colorado?
Yes, you need to update your LLC’s address with the IRS by filing Form 8822-B, even if the move is temporary.
What is the deadline for filing a Statement of Change of Registered Office or Registered Agent form in Colorado?
There is no deadline for filing a Statement of Change of Registered Office or Registered Agent form in Colorado, but you should do so as soon as possible after your LLC’s address change.
How do I contact the Colorado Secretary of State’s office to ask questions about changing my LLC’s address?
You can contact the Colorado Secretary of State’s office by phone, email, or live chat on their website.
Can I change my LLC’s address to a PO Box in Colorado?
No, you cannot use a PO Box as your LLC’s registered address in Colorado. You must use a physical street address.
Do I need to file an amendment to my LLC’s articles of organization if I change the LLC’s address in Colorado?
No, you do not need to file an amendment to your LLC’s articles of organization if you change the LLC’s address in Colorado.
Can I change my LLC’s name at the same time as changing my LLC’s address in Colorado?
No, you cannot change your LLC’s name at the same time as changing your LLC’s address in Colorado. You must file a separate document to change your LLC’s name.
How do I file a Document Converter with the Colorado Secretary of State?
You can file a Document Converter with the Colorado Secretary of State online, by mail, or in person.
Can I file a Statement of Change of Registered Office or Registered Agent form on behalf of my LLC’s registered agent in Colorado?
No, the Statement of Change of Registered Office or Registered Agent must be filed by the LLC’s registered agent or an authorized individual at the registered agent’s office.
Can I file a Statement of Change of Registered Office or Registered Agent form if I have a foreign LLC registered in Colorado?
Yes, you can file a Statement of Change of Registered Office or Registered Agent form if you have a foreign LLC registered in Colorado.
How do I verify that my LLC’s address has been changed in Colorado?
You can verify that your LLC’s address has been changed in Colorado by searching your LLC’s name on the Colorado Secretary of State’s website.
Do I need to notify the Colorado Department of Revenue if I change my LLC’s address?
Yes, you need to notify the Colorado Department of Revenue if you change your LLC’s address.
Can an LLC’s address in Colorado be changed by a resolution from the members or managers?
No, an LLC’s address in Colorado can only be changed by filing a Statement of Change of Registered Office or Registered Agent form with the Colorado Secretary of State.
Can I change my LLC’s address multiple times in Colorado?
Yes, you can change your LLC’s address multiple times in Colorado as long as you file the necessary documents each time.
How long must I maintain a registered agent and registered office in Colorado?
An LLC must maintain a registered agent and registered office in Colorado as long as the LLC is in existence.
Does Colorado require an LLC to have a Colorado address for its registered agent?
No, an LLC registered in Colorado can have a registered agent with an address in any state.
Is changing an LLCs address in Colorado a costly affair?
No, changing an LLCs address in Colorado is relatively affordable as the state charges only a $10 fee.
What is an LLC?
An LLC or Limited Liability Company is a type of legal entity that provides personal liability protection to its owners.
What is the importance of having a registered address for an LLC?
A registered address is crucial for an LLC as it serves as the official address for service of process, company notifications and other legal communications.
How do I change the registered address of my Colorado LLC?
To change the registered address of your Colorado LLC, you need to file Form Statement of Change of Registered Office or Registered Agent (Form JDF 501) with the Colorado Secretary of State.
Is there any fee for changing the registered address of a Colorado LLC?
Yes, there is a one-time fee of $10 for filing the Statement of Change of Registered Office or Registered Agent in Colorado.
When should I notify the Colorado Secretary of State about the change of my LLC’s address?
You must notify the Colorado Secretary of State as soon as the change of address takes effect.
What is the process for changing the address of a foreign LLC in Colorado?
To change the address of a foreign LLC in Colorado, you need to file an Application for Statement of Foreign Entity Authority (Form JDF 502) along with the statement of Change of Registered Office or Registered Agent (Form JDF 501).
Do I need to provide any supporting documentation for changing my LLC’s address in Colorado?
No, there is no supporting documentation required to change the address of your Colorado LLC.
Can I change the address of my LLC online for Colorado?
No, currently changing the address cannot be done online. You need to mail the forms or apply in person to the Colorado Secretary of State.
How long does it take to process the change of address for an LLC in Colorado?
It usually takes 5-7 business days for the Colorado Secretary of State to process the change of address for an LLC.
What will be the new registered office address in Colorado if I change my address as a non-resident?
If you are a non-resident moving to Colorado, your new registered office address will be same as your physical address.
Do I need to have an attorney for changing my LLC address in Colorado?
No, you do not need to have an attorney to change the registered address of your Colorado LLC. It can be done without an attorney.
What if I don’t update my LLC’s address in Colorado?
It is important to update your address to keep your LLC in good standing and to receive important communication from the state.
Can I have a PO Box as the registered office address for my LLC in Colorado?
Yes, a PO Box address is acceptable as the registered office address for an LLC in Colorado.
Can I change the registered agent and office at the same time for my Colorado LLC?
Yes, you can change your registered agent and the registered office at the same time by filing a Statement of Change of Registered Agent, Registered Office, or Both form (Form JDF 502) with the Colorado Secretary of State.
How many times can I change the registered address of my LLC in Colorado?
There is no limit on the number of times you can change the registered address of your LLC in Colorado, but you will need to pay an additional $10 filing fee each time you file.
Can I choose to use a different address for my billed items besides the registered address of my LLC in Colorado?
Yes, you can use a different address for your billing items besides the registered address of your LLC in Colorado without any difficulty.
Is there a time frame for updating the registered address of my LLC in Colorado?
Yes, you should update your address within a month. It is better to do it as soon as possible.
Will the change of address of my LLC affect any legal agreements signed previously?
No, the change of your LLC address in Colorado will not affect any previous legal agreements signed by your LLC.
Do I need to file a statement of change of tax information for changing my registered office in Colorado?
No, there is no need to file a statement of change of tax information for changing your registered office in Colorado.
Do I need to update my llc registration certificate after changing the registered office in Colorado?
No, it is not mandatory to update them unless you want to upgrade your certificate’s present listing information.
How soon can the change of address form be filed for an LLC in Colorado?
You can submit the form a couple of weeks in advance or on the day the change of address should happen.
What should I do if I have a pending application and want to change my registered office or agent in Colorado?
You should notify the Colorado Secretary of State and amend the submitted papers once the pending application aspect has settled down.
Can an LLC registered agent use his home address as the registered address for an LLC in Colorado?
Yes, an LLC registered agent can use his home address as the registered address for an LLC in Colorado.
Do the members of the LLC have alternative addresses at any platform except the registered office in Colorado?
Members’ current address can be written as the business enterprise acknowledgment if applicable, not for the registered address component.
Can you change an LLC’s address in Colorado in a foreign language?
No, you cannot submit any document in any other language beside English in Colorado.
Can you use a fictitious address as an LLC in Colorado?
No, a non-existing address, call yourself agency or branch official registered, or other people will make a false claim to be your LLC. You must prevent use of unreliable, misleading address suffix, prefixes, elements, and duplicate variations.
Do I get a new Secretary ID for my LLC when I change its address in Colorado?
No, you will not receive a new entity ID after changing your LLC’s address in Colorado.
What are the other documents involved in changing an LLC registered address in Colorado?
The additional documents you require is an initial article/certification for authorization of foreign close corporation cooperative association or fictitious name registration and a power of attorney.

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Conclusion

Changing your LLC’s address in Colorado can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Colorado regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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