How to Change LLC Address in DC | A Step-by-Step Guide

Steve Bennett
Business Formation Expert  |   Fact Checked by Editorial Team
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Change LLC Address in DC

When you form a Limited Liability Company (LLC) in DC, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your District of Columbia LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your DC LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your DC LLC’s address, ensuring that you remain compliant with DC regulations.

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the DC Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, DC will update the public record with the new address.

In DC, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the DC LLC’s operating agreement and the specific administrative rules and requirements of DC in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in DC, if you wish to protect your personal assets from business debts.

WEBINARCARE EDITORIAL TEAM

Reasons to Change DC LLC Address

Changing the address of an LLC in DC can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in DC, it’s important to update the DC Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change DC LLC Address

To change your DC LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your DC LLC’s address, it’s essential to determine whether a change is indeed necessary. In DC, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in DC or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your DC LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in DC; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your DC business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in DC, you will likely need to file an address change form with the DC Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the DC Secretary of State‘s website to download the necessary form for changing your DC registered office address. This form may be called “DC Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your DC LLC must obtain a Certificate of Good Standing from the DC Secretary of State, confirming that it has complied with all filing and tax obligations in the state of DC.

2. Your DC LLC must conduct a name search on DCRA CorpOnline Web Portal to ensure that its desired name is available for use in the state of DC. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the DC Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for DC DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, online and by mail.

However, before filing a DBA, you should know that you need to renew your DBA every two year, which costs $55.

3. Your DC LLC should prepare and file the Articles of Domestication with the DC Secretary of State, providing information about its existing DC LLC, its desired DC LLC name, and its new registered office address in DC.

4. Your DC LLC has designated a Registered Agent with a physical address in DC and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In DC, your Registered Agent must:

  • Be a resident of DC or a business entity authorized to do business in DC
  • Have a physical address in DC (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best DC Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your DC LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the DC Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in DC for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the DC Secretary of State is $220.00 for conversion.
  • Dissolution of DC LLC: The fee for filing the DC Articles of Dissolution with the DC Secretary of State is $80.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the DC Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your DC LLC’s principal place of business address in DC, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the DC Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated DC licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the DC Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your DC LLC’s address with the DC Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your DC LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your DC LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • DC Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in DC, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in DC. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the DC Secretary of State, along with any necessary filing fees. The fee for the amendment is $220.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in DC, so it’s always a good idea to consult with a professional or refer to the DC Secretary of State website for accurate information.

Advantages of Changing DC LLC Address

Changing the address of an LLC in DC could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in DC, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of DC LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the DC Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address of my LLC in DC?
You can change the address of your LLC in DC by filing Articles of Amendment with the Department of Consumer and Regulatory Affairs (DCRA).
What is the fee for changing the address of my LLC in DC?
The fee for changing the address of your LLC in DC is $55.
Can I change the address of my LLC in DC online?
Yes, you can change the address of your LLC in DC online using the DCRA CorpOnline system.
What information do I need to provide to change the address of my LLC in DC?
You will need to provide your LLC name, the new address, and the effective date of the address change.
How long does it take to change the address of my LLC in DC?
It typically takes 5-7 business days for the DCRA to process an address change for an LLC.
What happens if I don’t update my LLC’s address with the DCRA?
If you don’t update your LLC’s address with the DCRA, you may miss important mail and communication from the government.
Is it necessary to change the address of an LLC when moving within DC?
Yes, it is necessary to change the address of an LLC when moving within DC.
How do changing the address of my LLC in DC affect my taxation status?
Changing your LLC address in DC has no effect on your taxation status.
Can I change my LLC’s address to another state from DC?
Yes, you can change your LLC’s address to another state from DC.
What is the penalty for not reporting address change of LLC?
Failure to report an address change of LLC may lead to fines and penalties.
Can I change the registered address and the business location separately?
Yes, you can change the registered address and the business location separately.
What if I forget the effective date for address changing?
If you forget the effective date for address changing, you can put the current date.
Can I appoint a registered agent with a foreign address for my DC LLC?
No, the registered agent for an LLC in DC must have a physical address in DC.
How do I update my DC LLC’s address with the IRS?
You can update your DC LLC’s address with the IRS by filing Form 8822-B.
Where can I find the address change forms for DC LLCs?
You can find the address change forms for DC LLCs at the DCRA website.
What is the time frame for receiving the new Certificate of Org after changing the address of my LLC?
The time frame for receiving the new Certificate of Organization after changing the address of your LLC is 3-4 weeks.
Do I need to notify my customers of my LLC’s address change in DC?
Yes, it is a good idea to notify your customers of your LLC’s address change in DC.
Can I hire an attorney to file the LLC address change on my behalf?
Yes, you can hire an attorney to file the LLC address change on your behalf.
Do I need to appear in person to change the address of my LLC in DC?
No, you don’t need to appear in person to change the address of your LLC in DC.
What happens to my old LLC Certificate of Organization after changing the address?
You should keep your old LLC Certificate of Organization after changing the address.
Can I change the address of my DC LLC using LegalZoom?
Yes, you can change the address of your DC LLC using LegalZoom.
Can my LLC’s new address be a residential address?
Yes, your LLC’s new address can be a residential address in DC.
How many other members can I add to the Articles of Amendment?
You can add up to nine members to the Articles of Amendment.
Do I need to inform the DC municipal agency of my LLC address change?
Yes, you need to inform the DC municipal agency of your LLC’s address change.
Can I change the address of my LLC’s mailing address in DC without changing the physical address?
Yes, you can change the address of your LLC’s mailing address in DC without changing the physical address.
Can I change my LLC’s address using a document that I created myself?
No, you need to use the forms provided by the DCRA to change your LLC’s address.
What is the procedure for LLC address change for foreign LLCs licensed in DC?
The procedure for LLC address change for foreign LLCs licensed in DC is the same as for domestic LLCs.
Does the DCRA have an office I can visit to file the address change for my LLC?
Yes, the DCRA has a public service center located at 1100 4th Street SW, 2nd Floor, Washington, D.C. 20024.
How do I change my LLC address in DC?
You can submit the necessary forms to the DC Department of Consumer and Regulatory Affairs, Corporations Division or do it online through their website.
What is the fee for changing LLC address in DC?
The fee for changing your LLC address in DC is $220 as of 2021.
Can I update my LLC address online in DC?
Yes, you can update your LLC address online in DC through the DCRA website.
How long does it take to change your LLC address in DC?
It typically takes between 7-10 days for the DCRA to process your LLC address change.
What forms do I need to fill out to change my LLC address in DC?
You need to fill out the LLC change of information form (DCRA Form COR-43) to change your LLC address in DC.
Can I change my jurisdiction to DC and change my address at the same time?
Yes, you can change your LLC’s jurisdiction to DC and change your address at the same time by filling out and submitting the necessary forms.
Does changing my LLC address affect my registered agent in DC?
No, changing your LLC address does not affect your registered agent in DC. You would need to separately change your registered agent if required.
What happens if I don’t update my LLC address in DC?
If you don’t update your LLC address in DC, you could face penalties, late fees, and other issues when it comes to receiving important paperwork from the state.
Do I need to notify my clients or customers if I change my LLC address in DC?
It’s not mandatory to notify your customers or clients if you change your LLC address in DC, but it’s a good idea to do so to avoid confusion.
Can I change the registered agent address and the LLC address in the same form in DC?
No, you need to file separate forms to change your registered agent address and LLC address in DC.
Can I file a change of address form without an updated DCRA business license in DC?
No, you need to have an updated business license to file a change of address form in DC.
Is there a processing time for LLC change of address in DC?
Yes, there is a processing time for LLC change of address in DC, which is typically between 7-10 days.
Can I file for change of address in person in DC?
Yes, you can file for change of address in person at the DCRA office.
Do I need to file a certificate of change of address with DCRA for pre-2010 company formation in DC?
Yes, you need to file a certificate of change of address with DCRA regardless of when you formed your company in DC.
What happens if I move out of state with my DC LLC?
If you move out of state with your DC LLC, you can still maintain your LLC in DC, but you’ll need to appoint an in-state registered agent and comply with DC regulations.
What are the consequences of not keeping my LLC address up to date in DC?
Not keeping your LLC address up to date in DC could result in late fees, penalties, and other issues when it comes to receiving important paperwork from the state.
Is filing for change of address in DC a one-time process?
No, you need to notify the DCRA of any change to your LLC address as and when it happens.
Do I need to file proof of change of address form with the IRS for LLCs in DC?
It’s wise to file a form with the IRS as proof of change of address for your LLC in DC, but it’s not mandatory.
Are there any restrictions on changing LLC addresses in DC for out-of-state LLCs?
No, there are no restrictions on changing LLC addresses in DC for out-of-state LLCs.
How long does it take for the change of address to become effective in DC?
It typically takes between 7-10 days for the change of address to become effective in DC.
How do I find out if my LLC address change has gone through in DC?
You can check the status of your LLC address change in DC by logging into your DCRA account or contacting the DCRA office.
What happens if I sell or transfer my LLC in DC?
If you sell or transfer your LLC in DC, the new owner needs to file a new business registration with the DCRA.
What if I need to change my LLC address again after filing my first change of address form?
You can file a new change of address form with the DCRA if you need to change your LLC address again in DC.
Can I change my LLC address before my business license expires in DC?
Yes, you can change your LLC address at any time before your business license expires in DC.
Is there a fee for changing my LLC mailing address in DC?
No, there’s no fee for changing your LLC mailing address in DC, but you must request the change in writing.
Can I change the name and address of my LLC at the same time in DC?
No, you need to file separate forms to change the name and address of your LLC in DC.
Do I need to file a certificate of entity for change of address in DC?
No, you don’t need to file a certificate of entity for change of address in DC.

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Conclusion

Changing your LLC’s address in DC can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with DC regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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