How to Change LLC Address in Florida | A Step-by-Step Guide

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Change LLC Address in Florida

When you form a Limited Liability Company (LLC) in Florida, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Florida LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Florida LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Florida LLC’s address, ensuring that you remain compliant with Florida regulations.

How to Change Florida LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Florida Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Florida will update the public record with the new address.

In Florida, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Florida LLC’s operating agreement and the specific administrative rules and requirements of Florida in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Florida, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Florida LLC Address

Changing the address of an LLC in Florida can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Florida, it’s important to update the Florida Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Florida LLC Address

To change your Florida LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Florida LLC’s address, it’s essential to determine whether a change is indeed necessary. In Florida, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Florida or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Florida LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Florida; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Florida business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Florida, you will likely need to file an address change form with the Florida Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Florida Secretary of State‘s website to download the necessary form for changing your Florida registered office address. This form may be called “Florida Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Florida LLC must obtain a Certificate of Good Standing from the Florida Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Florida.

2. Your Florida LLC must conduct a name search on Florida Department of State Division of Corporations to ensure that its desired name is available for use in the state of Florida. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Florida Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Florida DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in three methods, online, by mail, and in person filing..

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $50 Processing Fee, $10 Certificate of Status, $30 Certified Copy.

3. Your Florida LLC should prepare and file the Articles of Domestication with the Florida Secretary of State, providing information about its existing Florida LLC, its desired Florida LLC name, and its new registered office address in Florida.

4. Your Florida LLC has designated a Registered Agent with a physical address in Florida and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Florida, your Registered Agent must:

  • Be a resident of Florida or a business entity authorized to do business in Florida
  • Have a physical address in Florida (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Florida Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Florida LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Florida Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Florida for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Florida Secretary of State is $150.00 for conversion.
  • Dissolution of Florida LLC: The fee for filing the Florida Articles of Dissolution with the Florida Secretary of State is $25.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Florida Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Florida LLC’s principal place of business address in Florida, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Florida Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Florida licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Florida Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Florida LLC’s address with the Florida Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Florida LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Florida LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Florida Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Florida, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Florida. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Florida Secretary of State, along with any necessary filing fees. The fee for the amendment is $100.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Florida, so it’s always a good idea to consult with a professional or refer to the Florida Secretary of State website for accurate information.

Advantages of Changing Florida LLC Address

Changing the address of an LLC in Florida could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Florida, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Florida LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Florida Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address of my Florida LLC?
You can change the address of your Florida LLC by filing Articles of Amendment with the Florida Department of State.
How long does it take to change my LLC address in Florida?
It usually takes the Florida Department of State about seven to ten business days to process an LLC address change request.
Do I have to pay a fee to change my LLC address in Florida?
Yes, there is a fee to file Articles of Amendment with the Florida Department of State.
Can I change the principal office address of my Florida LLC?
Yes, you can change the principal office address of your Florida LLC.
What happens if I don’t change my LLC address in Florida?
If you don’t change your LLC address in Florida, you will not receive important legal documents, such as lawsuits or tax notices, at your new address.
Can I change my registered agent’s address at the same time as my LLC’s address?
Yes, you can change your registered agent’s address at the same time as your LLC’s address.
How do I know if my LLC address change has been accepted by the Florida Department of State?
Once the Florida Department of State accepts your LLC address change request, you will receive a filed-stamped copy of the Articles of Amendment.
Is changing my LLC address in Florida the same as changing my LLC name?
No, changing your LLC address in Florida is different from changing your LLC name.
Can I change my LLC’s mailing address in Florida?
Yes, you can change your LLC’s mailing address in Florida.
How often can I change my LLC address in Florida?
There is no limit to how often you can change your LLC address in Florida.
Does changing my LLC address in Florida affect my EIN number?
No, changing your LLC address in Florida does not affect your EIN number.
Do I need to obtain a new EIN when changing my LLC address in Florida?
No, you do not need to obtain a new EIN when changing your LLC address in Florida.
Can I change my LLC address online in Florida?
Yes, you can change your LLC address online at the Florida Division of Corporations website.
Can I change my Florida LLC address by mail?
Yes, you can change your Florida LLC address by mailing in Articles of Amendment to the Florida Department of State.
Can I change my LLC address over the phone in Florida?
No, you cannot change your LLC address over the phone in Florida.
Can I change my LLC address in person in Florida?
Yes, you can change your LLC address in person by visiting the Florida Department of State.
Can I change my LLC address using a legal document preparation service in Florida?
Yes, you can change your LLC address using a legal document preparation service in Florida.
Can I change my LLC address without the approval of other LLC members in Florida?
No, if you are not the sole owner of the LLC, you will need the approval of the other members to change the LLC address in Florida.
Can I change my LLC address to another state from Florida?
Yes, you can change your LLC address to another state from Florida by following the rules for the other state.
Is there a deadline to change my LLC address in Florida?
No, there is no deadline to change your LLC address in Florida.
How do I get the correct Florida LLC address change form?
You can get the correct Florida LLC address change form from the Florida Division of Corporations website or a legal document preparation service in Florida.
What information do I need to include on the Florida LLC address change form?
You will need to include your LLC’s current address, the new address, the effective date, and the signature of an authorized person.
Can I change my LLC address to a PO Box in Florida?
Yes, you can change your LLC address to a PO Box in Florida.
What happens if I move out of Florida?
If you move out of Florida, you will need to follow the rules for changing your LLC address in the state where you moved to.
Can I change my Florida LLC address to an out-of-state address?
Yes, you can change your Florida LLC address to an out-of-state address by following the rules for the other state.
Is it mandatory to change the address in the public domain once I receive the address change documents from the state?
Yes, it is mandatory to update your LLC’s public records, such as your website or marketing materials, to reflect the new address.
What is the process for changing the registered address of an LLC in Florida?
To change the registered address of an LLC in Florida, you need to file the necessary paperwork with the Secretary of State.
How much does it cost to change the address of an LLC in Florida?
It costs $25 to change the registered address of an LLC in Florida.
What documents do I need to submit to change the address of my Florida LLC?
The necessary document to change the address of your LLC in Florida is the Florida LLC Articles of Amendment form.
Can I use a PO Box as my LLC address in Florida?
Yes, you can use a PO Box when changing the address of your LLC in Florida.
How long does it take to change the address of an LLC in Florida?
The process usually takes about 7-10 business days in Florida.
Do I need to notify the IRS if I change my LLC address in Florida?
Yes, you need to notify the IRS if you change the address of your LLC in Florida.
Can I change the address of my Florida LLC if I’m behind on my annual fees?
No, you cannot change the address of your LLC in Florida if you’re behind on your annual fees.
How does changing my LLC address in Florida affect my bank account and tax ID?
You need to update your bank account and tax ID where applicable when you change the address of your LLC in Florida.
Will changing my LLC address in Florida affect my business license or registration?
No, changing the address of your LLC in Florida does not affect your business license or registration.
Can I change the address of my Florida LLC if I have a current lawsuit against the LLC?
No, you must wait until the lawsuit is resolved before changing the address of your LLC in Florida.
Do I need to notify my business partners and customers if I change the address of my Florida LLC?
Yes, you need to inform your business partners and customers if you change the address of your LLC in Florida.
Can I change my Florida LLC’s address if I’m moving out of the state?
Yes, you can change your Florida LLC’s address if you’re moving out of the state.
Are there any restrictions on where I can change my Florida LLC’s address?
The new address must be in Florida.
How often can I change the address of my LLC in Florida?
There are no restrictions on the frequency of changing the address of your LLC in Florida.
Can I change my registered agent’s address at the same time as I change my Florida LLC address?
Yes, you can change your registered agent’s address at the same time you change the address of your LLC in Florida.
Can I change the name of my Florida LLC when I change its address?
Changing the registered address and name of an LLC require separate filings in Florida.
Do I need to provide any proof of the new address when changing my LLC address in Florida?
No proof is required in Florida, but it is advised to have supporting documentation when you notify banks, customers and the IRS.
Will I receive a new certificate of formation or new EIN when I change my LLC address in Florida?
No, your certificate of formation and EIN will remain the same after you change the address of your LLC in Florida.
Is it necessary to hire an attorney to change the address of my LLC in Florida?
No, you can change the address of your LLC in Florida without the assistance of an attorney, there are many online service providers who remain affordable for most businesses.
How do I know if the address change has been processed in Florida?
You can confirm the change of address for your LLC by looking at the public record which is available from the Division of Corporations website.
What happens if I submit an incorrect address for my LLC change in Florida?
If you submit an incorrect address, you may need to file updated paperwork with the correct address at a later date.
Can I change the registered address of my Florida corporation with the same paperwork as my LLC?
No, Florida corporations require different paperwork to change the registered address than LLCs.
Can I change the published (principal) address of my Florida LLC?
While new Address can be altered, a physically established/maintained storefront address that complies with leasing requirements, capable of receiving mail remains a mandatory legal obligation in Florida.
Do I need to change my Florida LLC’s address on any other official documents?
Yes, you must update change of address with third-party service providers, including banks, credit card companies, and insurance providers.
Does changing my Florida LLC address have an effect on my registered agent?
If you elect to use a different registered agent, the record needs to reflect this change.
Can my employees withhold filing fees, and how can they file the documentation needed?
NO, only managers or the managing member of a Florida LLC can request a change in address through State registration.
What should I do if I need to change the address of my Florida LLC but the necessary paperwork isn’t available online?
Phone and chat supports are also available for the Florida Division of Corporations, use this in the case and have them share paper-filling instructions.

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Conclusion

Changing your LLC’s address in Florida can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Florida regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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