How to Obtain an EIN in Georgia | A Comprehensive Guide

Obtain an EIN in Georgia

In starting an LLC in Georgia, it is crucial to understand the importance of an Employer Identification Number (EIN) and how it impacts your business operations. An EIN is a unique nine-digit number the Internal Revenue Service (IRS) assigns to businesses operating in the United States for identification purposes. This number is essential for running a business, such as filing taxes, opening bank accounts, and hiring employees.

This article will explore the complete guide to obtaining an EIN in Georgia and the responsibilities and requirements associated with having an EIN.

Webinarcare Editorial Team will help you understand the process of obtaining an EIN. You must be guided by all the factors gathered in this article.

EIN Definition and Purpose

To form an LLC, an EIN is necessary for your business. An Employer Identification Number (EIN) is a federal tax identification number used by the Internal Revenue Service (IRS) to identify businesses in the United States. It is similar to a Social Security Number (SSN) for individuals but is specifically designed for businesses. The main purpose of an EIN is to help the IRS track and administer taxes for companies.

In Georgia, businesses are required to have an EIN if they meet any of the following criteria:

  • Have employees
  • Operate as a Partnership or Corporation in Georgia
  • File tax returns for employment, excise, or Alcohol, Tobacco, and Firearms (ATF) taxes
  • Withhold taxes on income, other than wages, paid to a non-resident alien
  • Have a Keogh plan (a tax-deferred pension plan for self-employed individuals or unincorporated businesses)
  • Are involved with trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives, or plan administrators

Recommended: With LegalZoom’s EIN service, obtaining your business’s crucial tax ID becomes a breeze, saving you time and effort by handling the complexities so you can quickly set sail on your entrepreneurial voyage. We recommend –

LegalZoom$79 (Standard Fee)

How to Obtain an EIN in Georgia

Obtaining an EIN in Georgia is a straightforward process; several methods are available to apply for one. However, if you want to be at ease with the process you can hire an LLC Services in Georgia, with add-ons of obtaining an EIN.

LLC Service

Rating & Pricing

Top Features

Learn More

#1 Recommendation

$0 + State fee

  • Free LLC Formation

  • 100% accuracy

  • Best Customer Service

$0 + State fee

  • Free LLC formation

  • Costly Ad-on services

  • Other Business services

Online Application Process

The easiest and fastest way to obtain an EIN is by applying online through the IRS website. The online application is available for businesses in Georgia and the rest of the United States.

irs

To apply for an EIN online, follow these steps:

  1. Visit the IRS EIN Assistant webpage.
  2. Click “Apply Online Now” and follow the prompts to complete the application.
  3. Provide the necessary information, such as your legal name, trade name (if applicable), business address, and the responsible party’s Social Security Number or Individual Taxpayer Identification Number.
  4. Select the appropriate legal structure for your business (e.g., sole proprietorship, general partnership, corporation, etc.).
  5. Provide additional information as required, such as the number of employees, the reason for applying, and the primary business activity.
  6. Review and submit your application.

Upon successful completion of the application, you will receive your EIN immediately. Save or print a copy of the confirmation notice for your records.

Other Application Methods

If you prefer not to apply online or are unable to access the online application, you can also obtain an EIN through the following methods:

  • Fax: Complete Form SS-4 (Application for Employer Identification Number) and fax it to the appropriate fax number listed on the IRS website. You should receive your EIN within four business days.
  • Mail: Complete Form SS-4 and mail it to the appropriate address on the IRS website. The processing time for mailed applications is approximately four weeks.
  • Telephone: International applicants can apply for an EIN by calling the IRS at 267-941-1099 (not a toll-free number) from 6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday.

After you have your EIN number, you can benefit in several ways. It will give your Georgia LLC the final advantage necessary to operate fully without legal or judicial issues.

If you have a Registered Agent, he can file an EIN for your business. Also, if you are planning to file for an LLC in Georgia, your Registered Agent should file for the Articles of Organization in Georgia.

Uses of EIN in Georgia

An EIN must run a business in Georgia. Some of the primary uses for an EIN include:

Opening a Business Bank Account

Banks typically require an EIN to open a business bank account, which is essential for separating your personal and business finances. With a business bank account, you can accept payments, deposit funds, and manage your company’s finances more efficiently.

If you are planning a bank for your Georgia business, you can check out the Best Banks in Georgia, which offer the best combination of fees, services, and convenience for your business needs.

Filing State and Federal Taxes

Businesses in Georgia must file taxes with both the state and federal governments, and an EIN is necessary to report and pay these taxes. Your EIN is used on various tax forms, such as income tax returns, employment tax returns, and excise tax returns which you can pay in Georgia Department of Revenue.

Payroll and Employee Tax Reporting

If your business has employees, you will need an EIN to report wages and other compensation paid to your workers. Additionally, an EIN is required for withholding and remitting federal income and payroll taxes on your employees’ behalf.

If you hire an employee for your business, you must request that your employees complete the following forms:

  • Employment Eligibility Form
  • Federal Tax Withholding Form
  • W-4 Form
  • Workers Compensation Claim Form
  • Disability Self-Identification Form
  • U.S. Citizenship and Immigration Services Form

Applying for Business Licenses and Permits

An EIN is often required when applying for business licenses and permits in Georgia. These licenses and permits may be necessary for various aspects of your business operations, such as zoning approval, health permits, or sales tax registration.

In Georgia, business license fee costs around the range of $50 – $300. You can check out Georgia Business Licenses to learn more about licenses and permits.

Establishing Credit and Securing Loans

An EIN can help your business establish credit, as it serves as an identifier for your company in the eyes of financial institutions. Additionally, lenders may require an EIN when applying for business loans or lines of credit.

Responsibilities and Requirements for EIN Holders in Georgia

As an EIN holder in Georgia, you are responsible for several tasks related to maintaining and managing your EIN. Some of these responsibilities and requirements include:

Updating the IRS on Changes to Business Information

If your business undergoes significant changes, such as a change in address, legal structure, or a responsible party, you must inform the IRS by filing the appropriate forms. This ensures the IRS has accurate and up-to-date information about your business and can properly administer taxes.

update my information

You can go to the Update My Information website of the Internal Revenue Service.

Required Tax Filings and Payments

With an EIN, your business is responsible for filing various tax returns and making tax payments to federal and state governments. Be informed about the specific tax obligations for your business type and industry in Georgia.

To keep your business in good standing in Georgia, you must file an Annual Report with the Georgia Secretary of State. The annual report provides updated information about your LLC, such as changes in address, members, or Registered Agent.

Record-Keeping Requirements

Proper record-keeping is essential for businesses with an EIN, as it helps ensure accurate tax reporting and compliance with laws and regulations. Maintain records of your company’s income, expenses, and other financial transactions to facilitate accurate tax filing and minimize potential issues with the IRS.

Establish a reliable accounting system to track income, expenses, and tax obligations. You can manage your finances using spreadsheets, accounting software, or hiring a professional accountant.

Closing an EIN Account

Suppose your business ceases operations or no longer requires an EIN. In that case, you must notify the IRS by submitting a letter containing your complete legal name, EIN, business address, and the reason for closing the account. This allows the IRS to update its records and prevent future tax-related issues.

cancel EIN

If you have a copy of the EIN Assignment Notice that was issued when your EIN was assigned, include that when you write it to the IRS with the below mailing address:

  • Internal Revenue Service MS 6055 Kansas City, MO 64108
  • Internal Revenue Service MS 6273 Ogden, UT 84201

Or, you can check out Canceling an EIN via the IRS for further information.

Common Issues and Solutions for EIN in Georgia

Business owners in Georgia may encounter issues related to their EIN, such as losing or misplacing the number, incorrect information on the EIN application, or changes in business structure or ownership. Here are some solutions to common EIN-related problems:

  • Lost or Misplaced EIN: If you lose or misplace your EIN, you can contact the IRS by calling their Business & Specialty Tax Line at 1-800-829-4933. The IRS representative can provide you with your EIN after verifying your identity.
  • Incorrect Information on EIN Application: Suppose you discover an error on your EIN application, such as an incorrect business name or address. In that case, you can correct the information by submitting a letter to the IRS detailing the changes. Be sure to include your EIN, the incorrect information, and the correct information in your letter.
  • Change in Business Structure or Ownership: If your business undergoes a significant legal structure or ownership change, you may need to obtain a new EIN. Consult the IRS guidelines to determine if a new EIN is necessary.
  • Dealing with Identity Theft or Fraud: If you suspect your EIN has been compromised or used fraudulently, immediately report the issue to the IRS. The IRS can guide you through the steps to secure your EIN and protect your business from potential tax-related issues.

State-Specific EIN Information and Resources

To further assist businesses in Georgia, here are some state-specific resources and information related to EINs and taxation:

  • State Tax Agency Information: The Georgia state tax agency can provide information on state tax requirements, forms, and filing deadlines. Be sure to familiarize yourself with the state tax obligations for your business type and industry.
  • Business Registration Requirements: In addition to obtaining an EIN, businesses in Georgia must also register with the appropriate state agencies. This may include registering your business name, obtaining necessary licenses and permits, and registering for state taxes.
  • Employer Tax Obligations and Filings: Employers in Georgia must comply with various state tax obligations, such as withholding state income tax from employee wages and reporting these withholdings to Georgia Department of Revenue. Research your business’s specific employer tax requirements in Georgia.
  • Local Resources and Assistance for Businesses in Georgia: Many local organizations and government agencies in Georgia offer resources and assistance for small business owners. These resources may include business counseling, training, and financial assistance programs.

Do I Need to Apply for an EIN If I Also Have Business In Other States?

Yes, if you are operating a business with employees, have a corporation or partnership, or are required to file employment, excise, or alcohol, tobacco, and firearms tax returns, you will need an EIN (Employer Identification Number). If your business operates in multiple states, you only need one EIN for federal tax purposes. However, you may need to register for state-specific tax identification numbers in each state where you conduct business. Check with the Georgia Department of Revenue to determine their requirements.

FAQs

What is an EIN and why do I need one in Georgia?
An EIN is a nine-digit number assigned by the IRS for tax purposes, including tax filings and banking. You need an EIN in Georgia to start a business or hire employees.
How can I apply for an EIN in Georgia?
You can apply for an EIN online, by mail, fax, or phone with the IRS.
Do I need a Social Security Number to apply for an EIN in Georgia?
No, you do not need a Social Security Number to apply for an EIN in Georgia. You can apply with a foreign passport.
Can I still apply for an EIN in Georgia if I don’t have a physical address for my business?
Yes, you can use a registered agent’s address as your business address when applying for an EIN in Georgia.
Is the application fee for an EIN in Georgia the same as in other states?
Yes, the application fee for an EIN is free, regardless of location.
How long does it take to receive an EIN in Georgia after applying?
You can receive your EIN instantly after applying online or within four weeks by mail or fax.
Can I apply for an EIN in Georgia using a third-party service?
Yes, you can use a reputable third-party service to help you apply for an EIN in Georgia.
What documents do I need to apply for an EIN in Georgia as an LLC?
As an LLC in Georgia, you will need your formation documents, business name, business location, and member information.
Do I need to register my business in Georgia before I apply for an EIN?
Yes, you need to register your business with the state of Georgia before applying for an EIN.
Can I apply for multiple EINs in Georgia?
No, you should only apply for one EIN per business entity.
Do I need to renew my EIN in Georgia?
No, your EIN will not expire in Georgia, but you need to update your information if any changes occur.
Can I change the responsible party listed on my EIN in Georgia?
Yes, you can request to change the responsible party by filing a form with the IRS.
What happens if I lose my EIN in Georgia?
You can retrieve your EIN by contacting the IRS directly using the same information provided on your original application.
Do I need an EIN to set up a sole proprietorship in Georgia?
No, you can report your business income and taxes on your personal tax return without an EIN for a sole proprietorship in Georgia.
Can I apply for an EIN in Georgia without a business name?
Yes, you can apply with just your personal name for a sole proprietorship, but it’s recommended to have a unique business name.
Can I use my EIN in Georgia for multiple businesses under the same entity?
Yes, you can use one EIN for multiple businesses if it’s the same entity, such as an LLC with multiple branches or franchises.
How can I cancel or close my EIN in Georgia?
You can cancel or close your EIN by filing a Form 966 and sending it to the IRS.
What if my business changes address after obtaining an EIN in Georgia?
You can update your business address on your EIN online or by submitting a written request to the IRS.
Do I need an EIN to file business taxes in Georgia?
Yes, you need an EIN to file federal, state, and local business taxes in Georgia.
Can I transfer an EIN from another state to Georgia?
No, you need to apply for a new EIN if you are moving your business to Georgia.
Does my EIN in Georgia include state tax identification?
No, your EIN is only for federal tax purposes, and you need a separate State Tax ID to pay state taxes in Georgia.
Where can I find more information on obtaining an EIN in Georgia?
You can visit the IRS website or contact the IRS directly for more information on obtaining an EIN in Georgia.
Can a foreign national apply for an EIN in Georgia?
Yes, a foreign national can apply for an EIN in Georgia using their foreign passport for identification.
Can I change my type of entity after obtaining an EIN in Georgia?
Yes, you can change your entity type as long as you inform the IRS and file the appropriate documents.
Is an EIN required for a non-profit organization in Georgia?
Yes, an EIN is required for all non-profit organizations and should be obtained before applying for 501 (c)(3) status.
Can a corporation in Georgia use a tax ID number instead of an EIN?
No, a corporation must use an EIN for federal tax purposes in Georgia.
Can I e-sign my EIN application in Georgia?
Yes, you can e-sign your EIN application in Georgia if you file it online.
Can I fill out my EIN application in Georgia in a language other than English?
No, the EIN application is only offered in English. However, you can use a translator to help you fill out the form.
What is an EIN?
An EIN is an Employer Identification Number, a unique nine-digit number issued by the IRS to identify businesses for tax purposes.
Do I need an EIN?
If you have a business with employees, are a sole proprietor, partnership, LLC, or corporation, you need an EIN for tax purposes.
How do I apply for an EIN in Georgia?
You can apply for an EIN through the IRS website, by mail, fax, or through a tax professional.
How long does it take to get an EIN from Georgia?
Applying online is usually the fastest, taking as little as a few minutes to receive your EIN number.
Can I apply for an EIN over the phone in Georgia?
No, the IRS no longer has a phone number for EIN applications.
What is the fee for obtaining an EIN in Georgia?
There is no charge for obtaining an EIN from the IRS.
Can an individual get an EIN in Georgia?
Yes, an individual can get an EIN if they are registered as a sole proprietor or DBA.
What if I already have an EIN but have forgotten it?
Contact the IRS to recover your EIN.
How do I make changes to my EIN information in Georgia?
Changes can be made online through the IRS website, by fax, or by mail.
How does an LLC apply for an EIN in Georgia?
LLCs can apply for EIN both online or by mail after registration with the Secretary of State of Georgia.
Does applying for an EIN in Georgia affect my credit score?
Applying for an EIN does not have any effect on your credit score since it is not a credit-based rating.
Is there an expiration date for EINs in Georgia?
No, EINs are issued by the IRS and do not expire.
Can I obtain more than one EIN for my company in Georgia?
No, a company can only have one EIN, even if they reorganize or change ownership.
Can I use my Social Security number instead of an EIN?
Sole proprietors without employees may use their Social Security number instead of an EIN, but it is recommended to obtain one.
What happens if I use an incorrect EIN on my tax return in Georgia?
Using an incorrect EIN can lead to delays or penalties when filing taxes.
What information do I need to provide when applying for an EIN in Georgia?
You will need to provide basic information about your business, such as the name, address, type, and other business-specific details.
How do I know if I need a separate EIN for a subsidiary of my business in Georgia?
A subsidiary is a separate entity, and therefore, by default, it requires a separate EIN. Confirm with your tax or legal professional to be sure.
If I close my business in Georgia, do I need to cancel my EIN?
Yes, contact the IRS to close the EIN with correct documentation after all taxes have been paid.
Can I change the name or entity type on my EIN in Georgia?
Yes, but you will need to contact the IRS to update any EIN information.
What happens if I lose or misplace my EIN?
If you lose your EIN, you can call the IRS to retrieve it with personal identification details.
Can I apply for an EIN in Georgia if my business is still in the formation stage?
Yes, you can apply for an EIN once you have filed the articles of formation or incorporation as you gain the state-level certification.
Does getting an EIN in Georgia make me a registered business?
No, to become a legal, registered business, you typically must file additional paperwork with the Georgia state government.
How long will it take to get my EIN in the mail in Georgia?
It can take up to four to six weeks to get EIN by mail in Georgia.
Can I apply for my EIN on the same day in Georgia?
Applying online, you will receive an EIN immediately.
Do I need an EIN to start my own business in Georgia?
You will need an EIN if you are a sole proprietor, LLC, partnership, or corporation applying for a business account, credit card, or loan.
As an LLC based in Georgia, can I use my personal Social Security number instead of an EIN for the company to avoid paying taxes?
No, if you’re an LLC in Georgia, you’ll still have to pay the required tax and separate business from personal finances with an EIN.
If my Georgia-based business changes sole proprietors, what will happen to the current EIN?
The EIN linked to the previous proprietor or owner will no longer be valid, and the business will need to apply for its own EIN as well as paperwork to indicate the change to the business legal status.

Also Read

How to Save Money While Getting Ein for Georgia LLC

One way to save money when getting an EIN for your Georgia LLC is to apply online for free through the IRS website. This process is quick and easy, requiring basic information about your business such as the name, address, and type of entity. By applying online, you avoid the need to mail or fax a paper form, saving time and money on postage or faxing fees.

Another way to save money is to handle the EIN application process yourself, rather than hiring a third party service to do it for you. While these services may promise convenience, they often charge high fees for something you can easily do on your own. By taking the time to fill out the online application yourself, you can save that money and put it back into your business where it counts.

Additionally, it’s important to consider the timing of when you apply for your EIN. If you wait until the last minute to get an EIN, you may end up having to pay expedited processing fees. These fees can add up quickly and eat into your budget. By planning ahead and applying for your EIN in a timely manner, you can avoid these unnecessary costs.

One more tip for saving money on your Georgia LLC’s EIN is to make sure you have all the necessary information and documents ready before you apply. This can help streamline the process and prevent any delays or errors that could result in additional fees. By having everything in order from the start, you can ensure a smooth and cost-effective EIN application process.

In conclusion, saving money while getting an EIN for your Georgia LLC is possible with a few simple tips. By applying online for free, handling the process yourself, applying in a timely manner, and being prepared with all necessary information, you can keep costs down and put that money back into your business where it belongs. With these money-saving strategies in mind, you can successfully navigate the EIN application process and focus on growing your Georgia LLC.

Conclusion

Understanding the importance and uses of an EIN in Georgia is crucial for the successful operation of your business. By obtaining and maintaining your EIN, you can ensure compliance with federal and state tax laws, establish a strong financial foundation for your company, and access various resources and opportunities for growth. Be sure to utilize the available resources and support for businesses in Georgia to maximize your chances of success.

Leave a Comment