How to Change LLC Address in Indiana | A Step-by-Step Guide

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Change LLC Address in Indiana

When you form a Limited Liability Company (LLC) in Indiana, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Indiana LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Indiana LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Indiana LLC’s address, ensuring that you remain compliant with Indiana regulations.

How to Change Indiana LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Indiana Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Indiana will update the public record with the new address.

In Indiana, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Indiana LLC’s operating agreement and the specific administrative rules and requirements of Indiana in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Indiana, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Indiana LLC Address

Changing the address of an LLC in Indiana can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Indiana, it’s important to update the Indiana Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Indiana LLC Address

To change your Indiana LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Indiana LLC’s address, it’s essential to determine whether a change is indeed necessary. In Indiana, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Indiana or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Indiana LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Indiana; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Indiana business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Indiana, you will likely need to file an address change form with the Indiana Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Indiana Secretary of State‘s website to download the necessary form for changing your Indiana registered office address. This form may be called “Indiana Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Indiana LLC must obtain a Certificate of Existence from the Indiana Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Indiana.

2. Your Indiana LLC must conduct a name search on Indiana Secretary of State INBiz to ensure that its desired name is available for use in the state of Indiana. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Indiana Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Indiana DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every Indefinite, which costs $35.

3. Your Indiana LLC should prepare and file the Articles of Domestication with the Indiana Secretary of State, providing information about its existing Indiana LLC, its desired Indiana LLC name, and its new registered office address in Indiana.

4. Your Indiana LLC has designated a Registered Agent with a physical address in Indiana and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Indiana, your Registered Agent must:

  • Be a resident of Indiana or a business entity authorized to do business in Indiana
  • Have a physical address in Indiana (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Indiana Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Indiana LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Indiana Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Indiana for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Indiana Secretary of State is $90.00 for conversion.
  • Dissolution of Indiana LLC: The fee for filing the Indiana Articles of Dissolution with the Indiana Secretary of State is $30.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Indiana Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Indiana LLC’s principal place of business address in Indiana, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Indiana Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Indiana licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Indiana Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Indiana LLC’s address with the Indiana Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Indiana LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Indiana LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Indiana Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Indiana, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Indiana. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Indiana Secretary of State, along with any necessary filing fees. The fee for the amendment is $95.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Indiana, so it’s always a good idea to consult with a professional or refer to the Indiana Secretary of State website for accurate information.

Advantages of Changing Indiana LLC Address

Changing the address of an LLC in Indiana could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Indiana, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Indiana LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Indiana Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What is the process to change my LLC’s address in Indiana?
The process involves filing Articles of Amendment with the Indiana Secretary of State.
How do I obtain the Articles of Amendment form?
You can download it from the Indiana Secretary of State’s website or request it by mail.
Can I change my LLC’s address online?
Yes, the Indiana Secretary of State’s website offers an online filing option.
How much does it cost to file Articles of Amendment in Indiana?
The fee is $30 for online filings and $95 for paper filings.
What information do I need to include on the Articles of Amendment form?
You need to include the LLC’s name, current address, desired new address, and the signature of an authorized representative.
Can I change my LLC’s address and name at the same time?
Yes, you can file an Articles of Amendment form that changes both the address and the name.
How long does it take for the change of address to be processed?
Online filings are typically processed within 3-5 business days, while paper filings may take up to 10 business days.
Are there any specific rules or regulations I need to follow when changing my LLC’s address in Indiana?
Yes, you must notify all relevant parties of the address change and update your LLC’s registrations, licenses, and permits accordingly.
How do I notify my registered agent of the address change?
You should inform your registered agent in writing and file a new registered agent form with the Indiana Secretary of State.
Do I need to publish a notice of the address change in Indiana?
No, there is no publication requirement for LLC address changes in Indiana.
Can I use a PO box as my LLC’s address in Indiana?
Yes, you can use a PO box as your mailing address, but you must also provide a physical address for the LLC’s principal place of business.
Do I need to notify the Indiana Department of Revenue of my LLC’s address change?
Yes, you should file a Change of Address form with the department and update your tax ID and sales tax registrations.
Will changing my LLC’s address affect my tax obligations in Indiana?
No, your tax obligations will not change simply by changing your address.
Can I change my LLC’s address outside of Indiana if I’m moving to another state?
Yes, you should follow the procedures set by the new state’s Secretary of State or comparable agency.
Do I need to change my LLC’s address with the Indiana Division of Corporations if it’s an out-of-state LLC doing business in Indiana?
Yes, you should file a Certificate of Foreign Entity Authority with the Division of Corporations and provide your updated address.
Can I change my LLC’s address if my business is currently suspended in Indiana?
No, you must first reinstate your LLC by filing the appropriate forms and paying any outstanding fees or penalties.
Do I need to notify my LLC’s members or managers of the address change?
Yes, you should inform all members or managers of the address change and update your LLC’s operating agreement accordingly.
Can I change my LLC’s address to a home address in Indiana?
Yes, you can use a personal residence as your LLC’s address, but you must ensure it complies with all zoning and local regulations.
Can I change my LLC’s address if it’s involved in pending litigation?
Yes, you must notify the court and all parties involved in the litigation of the address change and file a Notice of Change of Address.
Can I expedite processing of my Articles of Amendment form in Indiana?
Yes, you can pay an additional fee of $50 for expedited processing of online filings or $100 for paper filings.
Can I change my LLC’s address if there are pending administrative proceedings?
Yes, you must notify the relevant agency or department of the address change and update all filings accordingly.
Can I use a virtual office as my LLC’s address in Indiana?
Yes, you can use a virtual office or shared space as your LLC’s mailing address but you must provide a physical address for the principal place of business.
Do I need to apply for a new business license or permit after changing my LLC’s address in Indiana?
No, you can update your current registrations and licenses using the same forms.
Can I change my LLC’s registered agent at the same time I change the address?
Yes, you can file a new registered agent form along with your Articles of Amendment.
Is there a deadline for changing my LLC’s address in Indiana?
No, there is no specific deadline, but you should file the change as soon as possible to avoid any issues or penalties.
Can I change my LLC’s address without notifying my commercial landlord in Indiana?
No, you must notify your landlord or property manager of any address changes that affect the premises you lease for your LLC’s business.
Will changing my LLC’s address affect my Indiana workers’ compensation insurance coverage?
No, your insurance coverage will not be affected as long as you update your address with your carrier and the appropriate state agencies.
What should I do if my LLC is domiciled in another state but conducts business in Indiana?
You should file a Certificate of Authority with the Indiana Secretary of State and provide your updated address information.
How do I change the address of my LLC in Indiana?
You can change your LLC address in Indiana by filing Articles of Amendment with the Secretary of State.
What is the fee to change an LLC’s address in Indiana?
The fee to change an LLC’s address in Indiana is $30.
Can I change my LLC’s address online in Indiana?
Yes, you can change your LLC’s address online in Indiana through the Secretary of State’s website.
Can I change my LLC’s address by mail in Indiana?
Yes, you can change your LLC’s address by mail in Indiana by submitting the required documents and fee to the Secretary of State’s office.
How long does it take to process a change of address for an LLC in Indiana?
It typically takes around seven to ten business days for the Indiana Secretary of State to process a change of address for an LLC.
Do I need to notify other agencies or entities of my LLC’s address change in Indiana?
Yes, you should notify other agencies or entities of your LLC’s address change in Indiana, such as the Indiana Department of Revenue and the Internal Revenue Service.
Can I change my LLC’s address and name at the same time in Indiana?
Yes, you can change your LLC’s address and name at the same time in Indiana by filing Articles of Amendment with the Secretary of State.
Is there a deadline to change my LLC’s address in Indiana?
There is no specific deadline to change your LLC’s address in Indiana, but it is recommended to do so as soon as possible.
Can I change my LLC’s registered agent and address at the same time in Indiana?
Yes, you can change your LLC’s registered agent and address at the same time in Indiana by filing Articles of Amendment with the Secretary of State.
Can a non-Indiana resident change an LLC’s address in Indiana?
Yes, a non-Indiana resident can change an LLC’s address in Indiana as long as they follow the necessary procedures.
Is it possible to cancel an LLC’s address change in Indiana?
Yes, it is possible to cancel an LLC’s address change in Indiana by filing a statement of revocation with the Secretary of State.
What happens if I don’t change my LLC’s address in Indiana?
If you don’t change your LLC’s address in Indiana, the Secretary of State may be unable to contact you regarding important information or documents.
Is there a penalty for not changing my LLC’s address in Indiana?
There may not be a specific penalty for not changing your LLC’s address in Indiana, but failure to do so may result in various other penalties or issues.
Can I change my LLC’s mailing address in Indiana?
Yes, you can change your LLC’s mailing address in Indiana by filing Articles of Amendment with the Secretary of State.
If I’m changing my LLC’s address, do I need to provide proof of the new address in Indiana?
Yes, you may be required to provide proof of the new address in Indiana, such as a lease agreement or utility bill.
What happens if I change my LLC’s address, but my registered agent doesn’t know?
Your registered agent should always be notified of any changes to your LLC’s address in Indiana, so if they don’t know, you may not receive essential documents or notices.
Can I change my LLC’s principal office address in Indiana?
Yes, you can change your LLC’s principal office address in Indiana by filing Articles of Amendment with the Secretary of State.
Can I change my LLC’s mailing address without changing the physical address in Indiana?
Yes, you can change your LLC’s mailing address without changing the physical address in Indiana as long as the registered agent’s address is still correct.
Can a member of the LLC change the address, or does the authorized person have to do it in Indiana?
A member of the LLC may be authorized to change the address in Indiana, depending on the operating agreement.
Do I need to notify my bank if I change my LLC’s address in Indiana?
Yes, you should notify your bank of any changes to your LLC’s address in Indiana.
Does the Indiana Secretary of State send confirmation when an LLC’s address has been changed?
Yes, the Indiana Secretary of State will send confirmation when an LLC’s address has been changed.
Are there any restrictions on the type of address an LLC can use in Indiana?
An LLC in Indiana can generally use any type of address, such as a physical address, mailing address, or PO box.
What happens to my LLC’s previous address when I change it in Indiana?
Your LLC’s previous address will likely remain on record in Indiana, but future documents or notices should be sent to the new address.
What details must be included in the Articles of Amendment when changing the LLC address in Indiana?
The Articles of Amendment when changing the LLC address in Indiana should include the name of your LLC, your LLC’s current address, and the new address.
Can I file my LLC address change in Indiana if my LLC is dissolved?
No, you can’t file your LLC address change in Indiana if your LLC is dissolved.
Can I put an out-of-state address as my LLC’s principal office in Indiana?
Yes, you can put an out-of-state address as your LLC’s principal office in Indiana as long as you have a registered agent with an Indiana address.
Can the Secretary of State of Indiana reject a change of address request for an LLC?
Yes, the Secretary of State of Indiana can reject a change of address request for an LLC if it doesn’t meet the required guidelines.
Will changing my LLC’s address affect its EIN in Indiana?
No, changing your LLC’s address will not affect its EIN in Indiana.
Will changing my LLC’s address in Indiana affect my sales tax registration?
Yes, changing your LLC’s address in Indiana may affect your sales tax registration, so you should notify the Indiana Department of Revenue.

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Conclusion

Changing your LLC’s address in Indiana can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Indiana regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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