How to Change LLC Address in Kansas | A Step-by-Step Guide

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Change LLC Address in Kansas

When you form a Limited Liability Company (LLC) in Kansas, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Kansas LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Kansas LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Kansas LLC’s address, ensuring that you remain compliant with Kansas regulations.

How to Change Kansas LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Kansas Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Kansas will update the public record with the new address.

In Kansas, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Kansas LLC’s operating agreement and the specific administrative rules and requirements of Kansas in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Kansas, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Kansas LLC Address

Changing the address of an LLC in Kansas can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Kansas, it’s important to update the Kansas Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Kansas LLC Address

To change your Kansas LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Kansas LLC’s address, it’s essential to determine whether a change is indeed necessary. In Kansas, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Kansas or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Kansas LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Kansas; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Kansas business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Kansas, you will likely need to file an address change form with the Kansas Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Kansas Secretary of State‘s website to download the necessary form for changing your Kansas registered office address. This form may be called “Kansas Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Kansas LLC must obtain a Certificate of Good Standing from the Kansas Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Kansas.

2. Your Kansas LLC must conduct a name search on Kansas Secretary of State Business Entity to ensure that its desired name is available for use in the state of Kansas. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Kansas Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Kansas DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in N/A.

However, before filing a DBA, you should know that you need to renew your DBA every N/A, which costs $0 (not required).

3. Your Kansas LLC should prepare and file the Articles of Domestication with the Kansas Secretary of State, providing information about its existing Kansas LLC, its desired Kansas LLC name, and its new registered office address in Kansas.

4. Your Kansas LLC has designated a Registered Agent with a physical address in Kansas and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Kansas, your Registered Agent must:

  • Be a resident of Kansas or a business entity authorized to do business in Kansas
  • Have a physical address in Kansas (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Kansas Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Kansas LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Kansas Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Kansas for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Kansas Secretary of State is $85.00 for conversion.
  • Dissolution of Kansas LLC: The fee for filing the Kansas Articles of Dissolution with the Kansas Secretary of State is $35.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Kansas Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Kansas LLC’s principal place of business address in Kansas, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Kansas Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Kansas licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Kansas Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Kansas LLC’s address with the Kansas Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Kansas LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Kansas LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Kansas Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Kansas, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Kansas. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Kansas Secretary of State, along with any necessary filing fees. The fee for the amendment is $165.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Kansas, so it’s always a good idea to consult with a professional or refer to the Kansas Secretary of State website for accurate information.

Advantages of Changing Kansas LLC Address

Changing the address of an LLC in Kansas could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Kansas, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Kansas LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Kansas Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What is the process for changing the address of my LLC in Kansas?
To change your LLC address in Kansas, you must file a formal notification with the Secretary of State.
Can I change my LLC’s registered agent and address at the same time?
Yes. You can change both registered agent and address in the same filing.
Do I need to notify the state of Kansas of a change in my LLC address?
Yes, you must notify the Secretary of State of any changes in your LLC’s address.
How do I change my LLC address in Kansas through paper filing?
You need to fill out a Notice of Change of Registered Office/Agent form and file it with the Secretary of State.
Can I change the LLC’s address on my personal tax return or is there a separate form?
No. Changes to the LLC address must be done with the Kansas Secretary of State’s office by filing a formal notification.
How long does it take to change my LLC’s address?
The processing time takes around 5-7 business days by the Kansas Secretary of State’s office.
What’s the process for automatic updates to my LLC address with the Kansas Secretary of State?
There is no automatic update option. LLC’s must file a formal notification of address change through the Secretary of State’s office.
Can I change my principal office and new mailing address together while changing my LLC’s address in Kansas?
yes, you are allowed to change your principal office and mailing address at the same time of your LLC’s state filing for change of addresses and registered agent addresses.
What is the cost to change my LLC address in Kansas?
The filing fee costs $30 for filing the change of an LLC address through the Secretary of State’s office in Kansas.
Can I submit a change of address online with the Kansas Secretary of State’s office?
Unfortunately, you can’t change your address online in Kansas. The Secretary of State requires submission of a paper filing form through mail or in-person.
Does the state of Kansas require authenticated documents for LLC address changes?
No, Kansas Secretary of State’s office doesn’t require authenticated documents for the change of an LLC’s address, but the filing must contain original signatures or electronic signatures of the officer.
Do I need to change my existing business licenses if my LLC address changes?
Yes, you generally need to update your local business licensed and business/occupational permits as well upon changing the business’s LLC address.
How do I determine if my LLC needs a Certificate of Good Standing to file an address change with Kansas Secretary of State?
A good standing certificate may be needed depending on your LLC’s business standing status with the state before submitting a change-of-address form with the Kansas Secretary of State.
Which form do I file to change the address of my LLC in Kansas?
You will need to file the ‘Notice of Change of Registered Office/Agent’ to change your LLC’s physical address in Kansas with the Secretary of State.
How long will my original registered agent receive notification of the LLC address change in Kansas?
The Secretary of State shall notify the original registered agent within three business days of filing and processing the notice of the address change for the LLC in Kansas.
Will the Kansas DOT require notification of my LLC address change for my business vehicles?
In Kansas, your vehicles registered under your LLC require update of the address on documents and plates to match your current LLC registered business address.
Do I need to notify my customers of my LLC address change?
Updating your customers upon changing your LLC address is typically not a requirement, but the Secretary of State and other government agencies gather information about your LLC from deemed reliable sources to inform the public of your new address for service of process.
Can I forward mail from my old address once I’ve changed my LLC address with the Kansas Secretary of State?
No. Individuals and LLCs won’t necessarily get mail forwards from mail carriers and other postal services if not already opted for the automatic process or provided separate forwarding request of address.
Does a notice of change of address requires any immediate action from the LLC?
Your LLC does not need to take any immediate steps since the filing fee paid with the Notice of Change of Registered Office, with the accompanying resolution if applicable, shall accomplish the change of the LLC’s registered office address of the entity in Kansas.
Can I Use a Professional Registered Agent Who Can Provide A Kansas Business Address To Change My LLC’s Address In Kansas?
Yes. You can use a commercial registered agent that only provides managing compliance materials and paper authorized agent communications with the Secretary of State for responsible LLCs in Kansas.
What if I currently owe taxes or fees for my LLC in Kansas – can I still change my address?
Address changes do not generally affect pending taxes or fees, provided you continue to handle unpaid fees by the state as normal.
Do I need to file separate notification of change of address forms if I move my LLC from Kansas to another state?
If you move your LLC to another state, you must file documentation with that state and close your LLC with the Kansas Secretary of State.
How long do I have to notify DHS, contractor as well as MCOs about changing the address of an LLC in Kansas?
Governmental agencies and buyers in regulatory areas like processes affected by Medicaid programs should be informed about notice of the change of your LLC address promptly.
Can I manually print and fill out the Kansas change of Registered Office/address form online?
Yes, advice from an attorney is allowed but paperwork adjustments can be tailored to fit a standard 8.5 x 11-inch white color paper for printed filling where modifications can look respectively consistent.
Will the decision to change my LLC address in Kansas affect my bank accounts or business credit lines?
Generally, update of addresses with banks and lenders outside the result you document fresh business grade and legitimacy while confirming such notifications do not affect access or interrupt schedules for ordinary banking or property lease execution initiated well in advance of LLC change of address feature rollouts.
Should LLC make sure that a registered before accepting certified mail filed with articles of organization?
Yes, to insure your LLC received documents such as but not limited to certified articles of organization filed that supported registered recipients old listed address to avoid postal service errors of delivering crucial documents elsewhere.
How do I change my LLC address in Kansas?
You can change your LLC address in Kansas by filing a Change of Registered Office/Agent form with the Kansas Secretary of State’s office.
Can I file the Change of Registered Office/Agent form online in Kansas?
Yes, you can file the Change of Registered Office/Agent form online through the Business Filing Center on the Kansas Secretary of State’s website.
Is there a fee to change my LLC address in Kansas?
Yes, there is a fee of $20 to change your LLC address in Kansas.
How long does it take to process the Change of Registered Office/Agent form in Kansas?
It usually takes 1-2 business days for the Kansas Secretary of State’s office to process the Change of Registered Office/Agent form.
Can I change my LLC address in Kansas and my registered agent at the same time?
Yes, you can change your LLC address in Kansas and your registered agent at the same time by filing a Change of Registered Office/Agent form.
Do I have to notify the Kansas Department of Revenue when I change my LLC address?
Yes, you should notify the Kansas Department of Revenue when you change your LLC address.
How do I notify the Kansas Department of Revenue when I change my LLC address?
You can notify the Kansas Department of Revenue of your address change by updating your information online or by contacting their office directly.
What happens if I don’t change my LLC address in Kansas?
If you don’t change your LLC address in Kansas, you may miss important deadlines and notifications, such as tax filings and legal notices.
Can I change my LLC address in Kansas if I have outstanding tax debt?
Yes, you can change your LLC address in Kansas if you have outstanding tax debt, but you will still be responsible for paying any outstanding taxes.
Do I need to update my business licenses and permits when I change my LLC address in Kansas?
Yes, you should update your business licenses and permits when you change your LLC address in Kansas to avoid any delays or penalties.
Can I use a PO Box as my new LLC address in Kansas?
No, a PO Box cannot be used as a registered office address in Kansas. You must use a physical address.
Can I change my LLC name at the same time as changing my LLC address in Kansas?
No, you cannot change your LLC name at the same time as changing your LLC address in Kansas. You must file a separate Name Reservation/Registration form.
Do I need to notify my clients and vendors when I change my LLC address in Kansas?
Yes, you should notify your clients and vendors when you change your LLC address in Kansas to avoid any confusion or missed deliveries.
What happens if I move out of Kansas?
If you move your LLC out of Kansas, you will need to dissolve your Kansas LLC and register a new LLC in your new state of residence.
Can I change my LLC address to a different state?
No, you cannot change your LLC address to a different state. You will need to dissolve your Kansas LLC and register a new LLC in the state where you want to do business.
Can I change my LLC address without a business attorney in Kansas?
Yes, you can change your LLC address without a business attorney in Kansas, but it’s recommended to seek legal advice if you have any questions or concerns.
Can I change my LLC address by phone in Kansas?
No, you cannot change your LLC address by phone in Kansas. You must file a Change of Registered Office/Agent form.
How often can I change my LLC address in Kansas?
There are no restrictions on how often you can change your LLC address in Kansas.
Do I need to update my Articles of Organization when I change my LLC address in Kansas?
No, you do not need to update your Articles of Organization when you change your LLC address in Kansas, but you will need to file a Change of Registered Office/Agent form.
Can I use a virtual office as my new LLC address in Kansas?
Yes, you can use a virtual office as your new LLC address in Kansas as long as it’s a physical address.
What do I do if I make a mistake on my Change of Registered Office/Agent form in Kansas?
If you make a mistake on your Change of Registered Office/Agent form in Kansas, you can file an amended form with the correct information.
Is my new LLC address in Kansas public information?
Yes, your new LLC address in Kansas is public information that can be accessed by anyone.
Can I withdraw my LLC address change request in Kansas?
Yes, you can withdraw your LLC address change request in Kansas by submitting a withdrawal form.
How do I confirm that my LLC address has been changed in Kansas?
You can confirm that your LLC address has been changed in Kansas by checking the Kansas Secretary of State’s website or contacting their office directly.
How can I get assistance with changing my LLC address in Kansas?
You can get assistance with changing your LLC address in Kansas by contacting a business attorney or a registered agent service.
Do I need to update my website and marketing materials when I change my LLC address in Kansas?
Yes, you should update your website and marketing materials when you change your LLC address in Kansas to avoid any confusion or missed deliveries.
What types of businesses can file a Change of Registered Office/Agent form in Kansas?
Any business entity with a registered agent in Kansas, including LLCs, corporations, and limited partnerships, can file a Change of Registered Office/Agent form.
How do I know if I need to change my LLC address in Kansas?
You may need to change your LLC address in Kansas if you move to a new location or need to establish a new registered agent.

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Conclusion

Changing your LLC’s address in Kansas can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Kansas regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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