How to Obtain an EIN in Kansas | A Comprehensive Guide

Obtain an EIN in Kansas

In starting an LLC in Kansas, it is crucial to understand the importance of an Employer Identification Number (EIN) and how it impacts your business operations. An EIN is a unique nine-digit number the Internal Revenue Service (IRS) assigns to businesses operating in the United States for identification purposes. This number is essential for running a business, such as filing taxes, opening bank accounts, and hiring employees.

This article will explore the complete guide to obtaining an EIN in Kansas and the responsibilities and requirements associated with having an EIN.

Webinarcare Editorial Team will help you understand the process of obtaining an EIN. You must be guided by all the factors gathered in this article.

EIN Definition and Purpose

To form an LLC, an EIN is necessary for your business. An Employer Identification Number (EIN) is a federal tax identification number used by the Internal Revenue Service (IRS) to identify businesses in the United States. It is similar to a Social Security Number (SSN) for individuals but is specifically designed for businesses. The main purpose of an EIN is to help the IRS track and administer taxes for companies.

In Kansas, businesses are required to have an EIN if they meet any of the following criteria:

  • Have employees
  • Operate as a Partnership or Corporation in Kansas
  • File tax returns for employment, excise, or Alcohol, Tobacco, and Firearms (ATF) taxes
  • Withhold taxes on income, other than wages, paid to a non-resident alien
  • Have a Keogh plan (a tax-deferred pension plan for self-employed individuals or unincorporated businesses)
  • Are involved with trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives, or plan administrators

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How to Obtain an EIN in Kansas

Obtaining an EIN in Kansas is a straightforward process; several methods are available to apply for one. However, if you want to be at ease with the process you can hire an LLC Services in Kansas, with add-ons of obtaining an EIN.

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Online Application Process

The easiest and fastest way to obtain an EIN is by applying online through the IRS website. The online application is available for businesses in Kansas and the rest of the United States.


To apply for an EIN online, follow these steps:

  1. Visit the IRS EIN Assistant webpage.
  2. Click “Apply Online Now” and follow the prompts to complete the application.
  3. Provide the necessary information, such as your legal name, trade name (if applicable), business address, and the responsible party’s Social Security Number or Individual Taxpayer Identification Number.
  4. Select the appropriate legal structure for your business (e.g., sole proprietorship, general partnership, corporation, etc.).
  5. Provide additional information as required, such as the number of employees, the reason for applying, and the primary business activity.
  6. Review and submit your application.

Upon successful completion of the application, you will receive your EIN immediately. Save or print a copy of the confirmation notice for your records.

Other Application Methods

If you prefer not to apply online or are unable to access the online application, you can also obtain an EIN through the following methods:

  • Fax: Complete Form SS-4 (Application for Employer Identification Number) and fax it to the appropriate fax number listed on the IRS website. You should receive your EIN within four business days.
  • Mail: Complete Form SS-4 and mail it to the appropriate address on the IRS website. The processing time for mailed applications is approximately four weeks.
  • Telephone: International applicants can apply for an EIN by calling the IRS at 267-941-1099 (not a toll-free number) from 6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday.

After you have your EIN number, you can benefit in several ways. It will give your Kansas LLC the final advantage necessary to operate fully without legal or judicial issues.

If you have a Registered Agent, he can file an EIN for your business. Also, if you are planning to file for an LLC in Kansas, your Registered Agent should file for the Articles of Organization in Kansas.

Uses of EIN in Kansas

An EIN must run a business in Kansas. Some of the primary uses for an EIN include:

Opening a Business Bank Account

Banks typically require an EIN to open a business bank account, which is essential for separating your personal and business finances. With a business bank account, you can accept payments, deposit funds, and manage your company’s finances more efficiently.

If you are planning a bank for your Kansas business, you can check out the Best Banks in Kansas, which offer the best combination of fees, services, and convenience for your business needs.

Filing State and Federal Taxes

Businesses in Kansas must file taxes with both the state and federal governments, and an EIN is necessary to report and pay these taxes. Your EIN is used on various tax forms, such as income tax returns, employment tax returns, and excise tax returns which you can pay in Kansas Department of Revenue.

Payroll and Employee Tax Reporting

If your business has employees, you will need an EIN to report wages and other compensation paid to your workers. Additionally, an EIN is required for withholding and remitting federal income and payroll taxes on your employees’ behalf.

If you hire an employee for your business, you must request that your employees complete the following forms:

  • Employment Eligibility Form
  • Federal Tax Withholding Form
  • W-4 Form
  • Workers Compensation Claim Form
  • Disability Self-Identification Form
  • U.S. Citizenship and Immigration Services Form

Applying for Business Licenses and Permits

An EIN is often required when applying for business licenses and permits in Kansas. These licenses and permits may be necessary for various aspects of your business operations, such as zoning approval, health permits, or sales tax registration.

In Kansas, business license fee costs around the range of $50 – $300. You can check out Kansas Business Licenses to learn more about licenses and permits.

Establishing Credit and Securing Loans

An EIN can help your business establish credit, as it serves as an identifier for your company in the eyes of financial institutions. Additionally, lenders may require an EIN when applying for business loans or lines of credit.

Responsibilities and Requirements for EIN Holders in Kansas

As an EIN holder in Kansas, you are responsible for several tasks related to maintaining and managing your EIN. Some of these responsibilities and requirements include:

Updating the IRS on Changes to Business Information

If your business undergoes significant changes, such as a change in address, legal structure, or a responsible party, you must inform the IRS by filing the appropriate forms. This ensures the IRS has accurate and up-to-date information about your business and can properly administer taxes.

update my information

You can go to the Update My Information website of the Internal Revenue Service.

Required Tax Filings and Payments

With an EIN, your business is responsible for filing various tax returns and making tax payments to federal and state governments. Be informed about the specific tax obligations for your business type and industry in Kansas.

To keep your business in good standing in Kansas, you must file an Annual Report with the Kansas Secretary of State. The annual report provides updated information about your LLC, such as changes in address, members, or Registered Agent.

Record-Keeping Requirements

Proper record-keeping is essential for businesses with an EIN, as it helps ensure accurate tax reporting and compliance with laws and regulations. Maintain records of your company’s income, expenses, and other financial transactions to facilitate accurate tax filing and minimize potential issues with the IRS.

Establish a reliable accounting system to track income, expenses, and tax obligations. You can manage your finances using spreadsheets, accounting software, or hiring a professional accountant.

Closing an EIN Account

Suppose your business ceases operations or no longer requires an EIN. In that case, you must notify the IRS by submitting a letter containing your complete legal name, EIN, business address, and the reason for closing the account. This allows the IRS to update its records and prevent future tax-related issues.

cancel EIN

If you have a copy of the EIN Assignment Notice that was issued when your EIN was assigned, include that when you write it to the IRS with the below mailing address:

  • Internal Revenue Service MS 6055 Kansas City, MO 64108
  • Internal Revenue Service MS 6273 Ogden, UT 84201

Or, you can check out Canceling an EIN via the IRS for further information.

Common Issues and Solutions for EIN in Kansas

Business owners in Kansas may encounter issues related to their EIN, such as losing or misplacing the number, incorrect information on the EIN application, or changes in business structure or ownership. Here are some solutions to common EIN-related problems:

  • Lost or Misplaced EIN: If you lose or misplace your EIN, you can contact the IRS by calling their Business & Specialty Tax Line at 1-800-829-4933. The IRS representative can provide you with your EIN after verifying your identity.
  • Incorrect Information on EIN Application: Suppose you discover an error on your EIN application, such as an incorrect business name or address. In that case, you can correct the information by submitting a letter to the IRS detailing the changes. Be sure to include your EIN, the incorrect information, and the correct information in your letter.
  • Change in Business Structure or Ownership: If your business undergoes a significant legal structure or ownership change, you may need to obtain a new EIN. Consult the IRS guidelines to determine if a new EIN is necessary.
  • Dealing with Identity Theft or Fraud: If you suspect your EIN has been compromised or used fraudulently, immediately report the issue to the IRS. The IRS can guide you through the steps to secure your EIN and protect your business from potential tax-related issues.

State-Specific EIN Information and Resources

To further assist businesses in Kansas, here are some state-specific resources and information related to EINs and taxation:

  • State Tax Agency Information: The Kansas state tax agency can provide information on state tax requirements, forms, and filing deadlines. Be sure to familiarize yourself with the state tax obligations for your business type and industry.
  • Business Registration Requirements: In addition to obtaining an EIN, businesses in Kansas must also register with the appropriate state agencies. This may include registering your business name, obtaining necessary licenses and permits, and registering for state taxes.
  • Employer Tax Obligations and Filings: Employers in Kansas must comply with various state tax obligations, such as withholding state income tax from employee wages and reporting these withholdings to Kansas Department of Revenue. Research your business’s specific employer tax requirements in Kansas.
  • Local Resources and Assistance for Businesses in Kansas: Many local organizations and government agencies in Kansas offer resources and assistance for small business owners. These resources may include business counseling, training, and financial assistance programs.

Do I Need to Apply for an EIN If I Also Have Business In Other States?

Yes, if you are operating a business with employees, have a corporation or partnership, or are required to file employment, excise, or alcohol, tobacco, and firearms tax returns, you will need an EIN (Employer Identification Number). If your business operates in multiple states, you only need one EIN for federal tax purposes. However, you may need to register for state-specific tax identification numbers in each state where you conduct business. Check with the Kansas Department of Revenue to determine their requirements.


What is an EIN and do I need one in Kansas?
An EIN (Employer Identification Number) is a unique identifier for your business that is assigned by the IRS. Even if you don’t have employees, you may still need to obtain an EIN for tax purposes in Kansas.
How do I obtain an EIN in Kansas?
You can apply for an EIN online through the IRS website, by phone, fax, or mail.
Is there a fee to obtain an EIN in Kansas?
No, there is no fee to obtain an EIN in Kansas.
Who is eligible to obtain an EIN in Kansas?
Individuals, partnerships, corporations, estates, nonprofits, and other entities that need to report taxes to the IRS may obtain an EIN in Kansas.
Do I need to have a physical address in Kansas to obtain an EIN?
No, you can obtain an EIN in Kansas even if you don’t have a physical address in the state.
How long does it take to obtain an EIN in Kansas?
You can receive your EIN immediately if you apply online or by phone. It may take up to four weeks if you apply by mail or fax.
Can I change the name or address on my EIN?
Yes, you can change your business name or address associated with your EIN through the IRS website or by completing IRS Form 8822-B.
Do I need to renew my EIN every year in Kansas?
No, your EIN is a permanent number, and you do not need to renew it in Kansas.
Can I use my EIN for multiple businesses in Kansas?
No, your EIN can only be used for the business for which it was assigned.
What if I lose or forget my EIN in Kansas?
You can retrieve your EIN by contacting the IRS by phone, or you can look it up on documents you have received from the IRS.
What if I need to make changes to my EIN after it has been assigned?
You can make changes to your EIN information through the IRS website, by phone, or download and complete IRS Form 8822-B.
Does Kansas require a state-level tax ID number in addition to an EIN?
No, Kansas does not require a state-level tax ID number in addition to an EIN.
What if my business is categorized differently now than when it was first registered with the IRS in Kansas?
You can change your business category through the IRS website, or by downloading and completing IRS Form 8832.
Are there any restrictions on using an EIN for online transactions in Kansas?
No, you can use your EIN for online transactions in Kansas, as long as the transaction is permitted by the IRS and any applicable state or local laws and regulations.
What if I move my business out of Kansas?
If you move your business out of Kansas, you can still use your EIN, as long as you continue to file federal taxes with the IRS.
Do I need to file all tax forms with my EIN in Kansas?
No, not all tax forms require an EIN. You should consult with a tax professional to determine which forms require an EIN.
How do I know if I need to file quarterly estimated taxes for my business in Kansas?
You may need to file quarterly estimated taxes if you make a profit, owe self-employment tax, or owe tax between taxes filed.
Are financial institutions in Kansas authorized to use my EIN information?
Financial institutions can use your EIN information to open a business bank account at their discretion.
Can I use my EIN to apply for a business credit card or loan in Kansas?
You may be able to use your EIN to apply for a business credit card or loan, depending on the requirements of the financial institution in question.
Does Kansas require nonprofits to obtain an EIN?
Yes, nonprofits are required to obtain an EIN in Kansas.
Can I obtain an EIN for my sole proprietorship in Kansas?
Yes, even if you are a sole proprietor in Kansas, you can still obtain an EIN, although it is not mandatory.
Can I use my social security number instead of an EIN for my business in Kansas?
You can use your social security number instead of an EIN for your sole proprietorship business in Kansas.
Should I obtain an EIN for my trust in Kansas?
Yes, you would need to obtain an EIN for a trust in Kansas if it meets certain criteria not all Trust require EIN.
What entities can apply for an EIN in Kansas using Form SS-4?
Corporations or nonprofits, in most cases, are eligible to apply for an EIN in Kansas using Form SS-4.
Can I get a copy of my EIN confirmation letter in Kansas?
Yes, you can call the IRS for confirmation if you did not print the confirmation letter immediately upon obtaining an EIN.
Can foreign entities obtain an EIN in Kansas?
Yes, foreign corporations and foreign individuals who conduct business in the United States can apply for an EIN with the IRS.
Can I apply for an EIN online as an S corporation in Kansas?
Yes, you can apply for an EIN online as an S corporation in Kansas.
Can I start a business in Kansas and obtain an EIN at the same time?
Yes, you can apply for an EIN before or after creating your business structure, but it is recommended to obtain an EIN right after creating your business.
How can I correct my EIN if it is incorrect?
The only way to correct an EIN is by indicating the new, correct EIN number on the relevant tax return, form or request.
What is an EIN?
An EIN is an Employer Identification Number, also known as a Federal Tax Identification Number.
Does every business need an EIN in Kansas?
Most businesses in Kansas need an EIN, including sole proprietorships with employees, partnerships, and corporations.
How do I apply for an EIN in Kansas?
You can apply for an EIN in Kansas online, by mail, by fax, or by phone.
Do I have to pay a fee to obtain an EIN in Kansas?
No, there is no fee to obtain an EIN in Kansas.
What information do I need to provide to apply for an EIN in Kansas?
You will need to provide your business name, address, and structure, as well as the name and social security number of a responsible party.
Can I apply for an EIN in Kansas if I am not a US citizen?
Yes, non-US citizens can apply for an EIN in Kansas as long as they have a valid tax identification number.
How long does it take to get an EIN in Kansas?
You can get an EIN in Kansas immediately if you apply online, or within four weeks if you apply by mail, fax, or phone.
Is an EIN the same as a state tax ID number in Kansas?
No, an EIN is a federal tax ID number, while a state tax ID number is issued by the Kansas Department of Revenue.
Do I need to renew my EIN in Kansas?
No, an EIN is a permanent number that does not need to be renewed.
How can I check the status of my EIN application in Kansas?
You can check the status of your EIN application by calling the IRS at 1-800-829-4933.
Can I apply for an EIN for my Kansas startup before I actually launch my business?
Yes, you can apply for an EIN before you actually launch your business in Kansas.
Can I apply for an EIN on behalf of my deceased spouse in Kansas?
Yes, you can apply for an EIN on behalf of your deceased spouse if you are the executor or administrator of their estate.
Is my EIN sensitive information in Kansas?
Yes, your EIN should be treated as sensitive, confidential information because it can be used to file fraudulent tax returns.
What do I do if I lose my EIN certificate in Kansas?
If you lose your EIN certificate in Kansas, you can call the IRS at 1-800-829-4933 to obtain a new one.
Do I need to apply for a new EIN if my business changes its name in Kansas?
If your business changes its name, you will need to notify the IRS of the name change, but you will not need to apply for a new EIN.
Can I use my personal social security number instead of an EIN in Kansas?
If you are a sole proprietor with no employees, you can use your personal social security number instead of an EIN in Kansas.
What if I make a mistake on my EIN application in Kansas?
If you make a mistake on your EIN application, contact the IRS at 1-800-829-4933 to correct the error.
How do I cancel an unused EIN in Kansas?
To cancel an EIN that you no longer need in Kansas, you can write to the IRS explaining why you no longer need the number.
Do I need a new EIN if I move my Kansas business to a new location?
No, you do not need a new EIN if you move your business to a new location in Kansas.
Can I use my EIN for more than one business in Kansas?
No, you cannot use your EIN for more than one business in Kansas. Each business should have its own unique EIN.
Can my Kansas business have more than one EIN?
No, your Kansas business should only have one EIN, even if it has multiple locations.
Who can legally request my Kansas EIN number?
Only authorized individuals, such as tax professionals, state agencies, and other authorized entities can legally request your Kansas EIN number.
Does obtaining an EIN mean that I am registered to do business in Kansas?
No, obtaining an EIN does not mean that you are registered to do business in Kansas. You may still need to register your business with the Kansas Secretary of State or Kansas Department of Revenue.
Can I use my EIN to apply for business licenses in Kansas?
Yes, you can use your EIN to apply for business licenses in Kansas.
Do non-profit organizations need an EIN in Kansas?
Yes, non-profit organizations that have employees or that file tax returns must have an EIN in Kansas.
Can I obtain an EIN for my Kansas trust or estate?
Yes, you can obtain an EIN for your Kansas trust or estate by filing Form SS-4 with the IRS.
Can I apply for an EIN online in another state for my Kansas business?
Yes, you can apply for an EIN online in any state for your Kansas business.
Is there a fax number I can use to submit my EIN application in Kansas?
Yes, you can fax your EIN application to the IRS at (855) 641-6935.

Also Read

How to Save Money While Getting Ein for Kansas LLC

First and foremost, it’s vital to understand the basic requirements for forming an LLC in Kansas. This includes choosing a unique name for your business, appointing a registered agent, drafting and filing articles of organization, and paying the necessary filing fees to the Kansas Secretary of State. While many business owners choose to hire a lawyer or professional services firm to handle these tasks, doing so can be costly.

One way to save money on forming your Kansas LLC is to take a DIY approach. There are many online resources and services available that can guide you through the process of forming an LLC step-by-step. By educating yourself on the requirements and procedures for registering an LLC in Kansas, you can potentially save hundreds or even thousands of dollars in legal fees. Additionally, by handling the formation process yourself, you will have a better understanding of the legal responsibilities and requirements of being an LLC owner in Kansas.

Another way to save money on forming your Kansas LLC is to take advantage of discounts or promotional offers. Many online formation services periodically offer deals or discounts on their packages, which can help you save a significant amount of money. Additionally, some professional services firms may offer discounted rates for clients forming multiple LLCs or for bundled services. By shopping around and comparing prices, you may be able to find a cost-effective option for registering your Kansas LLC without sacrificing quality or compliance with state laws.

Additionally, business owners can save money on ongoing expenses related to their Kansas LLC by being proactive about managing their finances. This includes keeping accurate records of business expenses, tracking income and receipts, and staying up-to-date on tax obligations and deadlines. By maintaining organized financial records and staying on top of financial responsibilities, business owners can avoid costly penalties or fines from the state of Kansas.

In conclusion, forming an LLC in Kansas doesn’t have to break the bank. By taking a proactive and informed approach to registering your business, you can save money on legal fees and ongoing expenses, while still ensuring that your LLC is properly registered and compliant with state laws. Whether you choose to handle the formation process yourself or seek out cost-effective options for professional assistance, there are many ways to save money while getting an LLC for your Kansas-based business.


Understanding the importance and uses of an EIN in Kansas is crucial for the successful operation of your business. By obtaining and maintaining your EIN, you can ensure compliance with federal and state tax laws, establish a strong financial foundation for your company, and access various resources and opportunities for growth. Be sure to utilize the available resources and support for businesses in Kansas to maximize your chances of success.

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