How to Change LLC Address in Kentucky | A Step-by-Step Guide

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Change LLC Address in Kentucky

When you form a Limited Liability Company (LLC) in Kentucky, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Kentucky LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Kentucky LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Kentucky LLC’s address, ensuring that you remain compliant with Kentucky regulations.

How to Change Kentucky LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Kentucky Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Kentucky will update the public record with the new address.

In Kentucky, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Kentucky LLC’s operating agreement and the specific administrative rules and requirements of Kentucky in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Kentucky, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Kentucky LLC Address

Changing the address of an LLC in Kentucky can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Kentucky, it’s important to update the Kentucky Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Kentucky LLC Address

To change your Kentucky LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Kentucky LLC’s address, it’s essential to determine whether a change is indeed necessary. In Kentucky, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Kentucky or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Kentucky LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Kentucky; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Kentucky business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Kentucky, you will likely need to file an address change form with the Kentucky Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Kentucky Secretary of State‘s website to download the necessary form for changing your Kentucky registered office address. This form may be called “Kentucky Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Kentucky LLC must obtain a Certificate of Existence from the Kentucky Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Kentucky.

2. Your Kentucky LLC must conduct a name search on Kentucky Secretary of State Business Entity Search to ensure that its desired name is available for use in the state of Kentucky. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Kentucky Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Kentucky DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $20.

3. Your Kentucky LLC should prepare and file the Articles of Domestication with the Kentucky Secretary of State, providing information about its existing Kentucky LLC, its desired Kentucky LLC name, and its new registered office address in Kentucky.

4. Your Kentucky LLC has designated a Registered Agent with a physical address in Kentucky and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Kentucky, your Registered Agent must:

  • Be a resident of Kentucky or a business entity authorized to do business in Kentucky
  • Have a physical address in Kentucky (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Kentucky Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Kentucky LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Kentucky Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Kentucky for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Kentucky Secretary of State is $90.00 for conversion.
  • Dissolution of Kentucky LLC: The fee for filing the Kentucky Articles of Dissolution with the Kentucky Secretary of State is $40.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Kentucky Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Kentucky LLC’s principal place of business address in Kentucky, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Kentucky Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Kentucky licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Kentucky Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Kentucky LLC’s address with the Kentucky Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Kentucky LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Kentucky LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Kentucky Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Kentucky, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Kentucky. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Kentucky Secretary of State, along with any necessary filing fees. The fee for the amendment is $40.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Kentucky, so it’s always a good idea to consult with a professional or refer to the Kentucky Secretary of State website for accurate information.

Advantages of Changing Kentucky LLC Address

Changing the address of an LLC in Kentucky could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Kentucky, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Kentucky LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Kentucky Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What is a LLC domicile in Kentucky?
A LLC domicile is the state where your LLC is organized or formed and is usually referred to the LLC’s home state.
Does a Kentucky LLC have to have a physical address?
Yes, every Kentucky LLC must have a registered address that is a physical mailing address in the state of Kentucky.
How can I change my Kentucky LLC’s registered address?
You can change your Kentucky LLC’s registered address by filing the necessary paperwork with the Secretary of State.
How do I change the registered agent address for a Kentucky LLC?
You can change your Kentucky LLC’s registered agent address by filing the necessary paperwork with the Secretary of State and paying any required fees.
Can I change the name of my Kentucky LLC and my Kentucky registered agent at the same time?
Yes, you can change the name of your Kentucky LLC and the registered agent at the same time by filing the necessary paperwork with the Secretary of State.
How much does it cost to change the address of a Kentucky LLC?
It typically costs about $15 to change the address of a Kentucky LLC, but this may vary depending on circumstances such as whether or not the change is in conjunction with other changes.
Does changing a Kentucky LLC address affect its taxation status?
No, changing the address of your Kentucky LLC does not affect their tax status. However, it is important to update your address with the Kentucky Department of Revenue to ensure tax filing and payment obligations are met.
When should I update my Kentucky business address?
You should update your Kentucky business address whenever it changes to prevent delayed or lost correspondence and deadlines.
Do I need to notify the Kentucky Secretary of State for an LLC address change?
Yes, Kentucky law requires you to notify the Kentucky Secretary of State of an LLC address change by filing an amendment with your current address.
How long does it take for an LLC address change to be processed in Kentucky?
It typically takes a few business days for the Kentucky Secretary of State to process an LLC address change, but this can depend on how busy they are.
Do I have to change my LLC’s registered address when I move to a new state?
Yes, if you are moving your Kentucky LLC to another state, you will need to cancel your LLC’s registration in Kentucky and register in the new state.
Can I keep my Kentucky LLC registered address with a virtual office space or coworking space?
Yes, you can use a virtual office space or coworking space as your LLC’s registered address in Kentucky, as long as it is a physical street address and not a P.O. Box.
How can I obtain a Kentucky street address for my virtual office?
You can obtain a Kentucky street address for your virtual office by using a virtual mailbox service or renting a mailbox from a UPS Store in Kentucky.
What is a Kentucky principal office or place of business?
A Kentucky principal office or place of business is the physical location where the day-to-day operations of the business occur and transactions are made.
Can my LLC’s principal office be in a different state than the registered address in Kentucky?
Yes, your LLC’s principal office can be in a different state than the registered agent in Kentucky, but you must have a registered address in Kentucky and keep it updated with the Secretary of State.
Can I change my LLC address online in Kentucky?
Yes, you can change your LLC address online in Kentucky by using the Kentucky Business One Stop portal.
Do I need to notify the IRS when I change my Kentucky LLC address?
Yes, you should notify the IRS when you change your Kentucky LLC address so that they have your current address and can contact you in the event of any future tax issues.
Will changing my Kentucky LLC address affect my banking or insurance accounts?
Yes, it is important to notify your financial institutions, insurance company, and any other relevant parties when you change your Kentucky LLC address so that they have your current contact information.
How can I make sure that I’m receiving my Kentucky LLC’s mail at my new address?
You can set up mail forwarding with the United States Postal Service for a temporary period, update your contact information with any individuals or companies sending you mail, or use a virtual mailbox service to manage your mail.
Can I change my Kentucky LLC address on my own or should I hire a professional?
You can change your Kentucky LLC address on your own, but it may be faster and more convenient to hire a professional.
Is there a deadline for updating my Kentucky LLC address?
There is no specific deadline for updating your Kentucky LLC address, but you should do so promptly after a change occurs to prevent delayed or lost correspondence and deadlines.
How can I get proof that I changed my Kentucky LLC address?
Once you filed the necessary paperwork and paid the fees to change your Kentucky LLC address, you will receive a Certificate of Amendment from the Secretary of State.
Can I change the ownership information for a Kentucky LLC while changing the address?
Yes, you can change the ownership information or members of a Kentucky LLC at the same time as the address change by filing the necessary paperwork with the Secretary of State.
If I’m moving my Kentucky LLC to another state entirely, do I need to cancel my Kentucky LLC?
Yes, if you’re moving your Kentucky LLC to another state, you will no longer qualify as a Kentucky LLC. You will need to file for dissolution with the Kentucky Secretary of State and register your LLC in the new state.
What happens if I don’t change my Kentucky LLC address?
If you don’t change your Kentucky LLC address, you risk missing important correspondence, not being compliant with state law, and a lapse in good standing.
Can I change my Kentucky LLC address during the COVID-19 pandemic?
Yes, you may still change your Kentucky LLC address during COVID-19, but you may experience delays or closures.
What agency do I file my Kentucky LLC address change paperwork with?
You file your Kentucky LLC change of address paperwork with the Kentucky Secretary of State.
What’s the difference between a KY registered agent and registered office?
A KY registered agent is the individual or entity appointed in your Articles of Incorporation to receive legal correspondence on behalf of the company, and a registered office is the physical address listed that is available for receiving legal correspondence.
How do I change the address of my LLC in Kentucky?
You can change the address of your LLC in Kentucky by filing a form with the Secretary of State.
What form do I need to file to change the address of my LLC in Kentucky?
You will need to file the Articles of Amendment (Form AR-21) to change the address of your LLC in Kentucky.
Is there a fee for filing the Articles of Amendment in Kentucky?
Yes, there is a $40 fee for filing the Articles of Amendment in Kentucky.
Can I file the Articles of Amendment online in Kentucky?
Yes, you can file the Articles of Amendment online in Kentucky through the Secretary of State’s eServices portal.
Can I file the Articles of Amendment by mail in Kentucky?
Yes, you can file the Articles of Amendment by mail in Kentucky by sending the form and fee to the Secretary of State.
How long does it take to process the Articles of Amendment in Kentucky?
It typically takes around seven business days to process the Articles of Amendment in Kentucky.
Do I need to notify the Kentucky Department of Revenue if I change my LLC’s address?
Yes, you will need to notify the Kentucky Department of Revenue of your LLC’s new address.
How do I notify the Kentucky Department of Revenue of my LLC’s new address?
You can notify the Kentucky Department of Revenue of your LLC’s new address by updating your registration online.
Is there a fee for updating my LLC’s address with the Kentucky Department of Revenue?
No, there is no fee for updating your LLC’s address with the Kentucky Department of Revenue.
Do I need to file a new Kentucky LLC Operating Agreement if I change my LLC’s address?
No, you do not need to file a new Kentucky LLC Operating Agreement if you change your LLC’s address.
Do I need to obtain a new Kentucky business license if I change my LLC’s address?
No, you do not need to obtain a new Kentucky business license if you change your LLC’s address, but you should update your information with the local licensing office.
Do I need to inform my bank if I change my LLC’s address in Kentucky?
Yes, you should inform your bank if you change your LLC’s address in Kentucky.
Do I need to update my LLC’s address on my website and marketing materials?
Yes, you should update your LLC’s address on your website and marketing materials.
Can I change my LLC’s address in Kentucky if I am not a resident of Kentucky?
Yes, you can change your LLC’s address in Kentucky even if you are not a resident of Kentucky.
Can I change the address of my Kentucky LLC to an out-of-state address?
Yes, you can change the address of your Kentucky LLC to an out-of-state address.
Can I change my LLC’s address in Kentucky to a PO Box?
No, you cannot use a PO Box as your address when changing your LLC’s address in Kentucky.
Can I change my Kentucky LLC’s registered agent when I change the address?
Yes, you can change your Kentucky LLC’s registered agent at the same time that you change the address.
Can I change my LLC’s name when I change the address in Kentucky?
No, you cannot change your LLC’s name when you change the address in Kentucky.
Do I need to update my operating agreement, if I change the Kentucky LLC address?
No, unless you are also changing the company name.
How soon after changing my Kentucky LLC address, will it be updated on business registration filings with the Kentucky Secretary of State?
It usually takes upto 1 week to have all registrations changed.
Can I file the AR-21 electronically in Kentucky?
Yes, you can file the form AR-21 electronically through Kentucky Secretary of State’s website.
Do I have to hire a professional to file Articles of Amendment for my LLC in Kentucky?
No, you do not have to hire a professional to file Articles of Amendment for your LLC in Kentucky.
How do I find my Kentucky LLC’s current registered agent?
Kentucky LLC’s current registered agent’s information can be found on its business entity reports.
What happens if I do not notify the Kentucky Secretary of State when my Kentucky LLC changes address?
Mail forwarded service will no longer be effective in Kentucky but if service of process is made directly at the registered office, a specific process to follow in Kentucky – NCSC – Notification of non-receipt of suit.
If my Kentucky LLC registered agent’s name changes, do I need notify the Secretary of State?
Yes, you are required to report if your Kentucky LLC registered agent’s name changes.
Can I change my Kentucky LLC phone number when I change the registered address?
It is best to separately update contact details like phone number than wait for address updatation while moving in Kentucky .
Do I have to charge change my addresses on all business-related license like all state or just Kentucky state?
It is better to notify the LLC address changed to all business-related parties but separate licenses need separate address reporting.
Can one still renew their Kentucky LLC, and receive any necessary forms, updates, etc, releases businesses on changed address or responsible party levels differently available in their eServices portal?
Yes, the Kentucky LLC renew is still authorized when one reports to the changed address on required forms in portal.
Does there are any taxes or other fees that will be charged along just the fee that is listed while filing Articles of Amendment for change of address of Kentucky LLC?
No if changed within legal geographical limits of Kentucky then no additional taxes or fees other than $40 applies to file Articles of Amendment.

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Conclusion

Changing your LLC’s address in Kentucky can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Kentucky regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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