How to Change LLC Address in Massachusetts | A Step-by-Step Guide


Steve Bennett
Steve Bennett
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Change LLC Address in Massachusetts

When you form a Limited Liability Company (LLC) in Massachusetts, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Massachusetts LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Resident Agent.

Changing your Massachusetts LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Massachusetts LLC’s address, ensuring that you remain compliant with Massachusetts regulations.

How to Change Massachusetts LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Massachusetts Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Massachusetts will update the public record with the new address.

In Massachusetts, the change of registered address can also be related to the address of the LLC’s Resident Agent. A Resident Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Resident Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Massachusetts LLC’s operating agreement and the specific administrative rules and requirements of Massachusetts in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Massachusetts, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Massachusetts LLC Address

Changing the address of an LLC in Massachusetts can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Resident Agent changes its address, the company must also change its registered address since the Resident Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Massachusetts, it’s important to update the Massachusetts Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Resident Agent.

How to Change Massachusetts LLC Address

To change your Massachusetts LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Massachusetts LLC’s address, it’s essential to determine whether a change is indeed necessary. In Massachusetts, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Massachusetts or changing your Resident Agent, you will need to update this address. Changing your Resident Agent is one of the reasons why you need to change your Massachusetts LLC address because a Resident Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Massachusetts; a Resident Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Massachusetts business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Massachusetts, you will likely need to file an address change form with the Massachusetts Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Massachusetts Secretary of State‘s website to download the necessary form for changing your Massachusetts registered office address. This form may be called “Massachusetts Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Massachusetts LLC must obtain a Certificate of Good Standing from the Massachusetts Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Massachusetts.

2. Your Massachusetts LLC must conduct a name search on Massachusetts Secretary of the Commonwealth Corporations Division to ensure that its desired name is available for use in the state of Massachusetts. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 60 days. You must file a name reservation application with the Massachusetts Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Massachusetts DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every four years, which costs $65 Filing fee and $35 Additional fee if a non-Massachusetts resident.

3. Your Massachusetts LLC should prepare and file the Articles of Domestication with the Massachusetts Secretary of State, providing information about its existing Massachusetts LLC, its desired Massachusetts LLC name, and its new registered office address in Massachusetts.

4. Your Massachusetts LLC has designated a Resident Agent with a physical address in Massachusetts and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Massachusetts, your Resident Agent must:

  • Be a resident of Massachusetts or a business entity authorized to do business in Massachusetts
  • Have a physical address in Massachusetts (P.O. boxes are not acceptable)

Choosing a reliable and responsible Resident Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Resident Agent or appoint a friend, family member or hire the Best Massachusetts Resident Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Massachusetts LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Resident Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Massachusetts Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Massachusetts for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Massachusetts Secretary of State is $500.00 for conversion.
  • Dissolution of Massachusetts LLC: The fee for filing the Massachusetts Articles of Dissolution with the Massachusetts Secretary of State is $100.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Massachusetts Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Massachusetts LLC’s principal place of business address in Massachusetts, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Massachusetts Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Massachusetts licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Massachusetts Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Massachusetts LLC’s address with the Massachusetts Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Massachusetts LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Massachusetts LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Massachusetts Insurance companies
  • Relevant industry associations or organizations

Update the Certificate of Organization

When changing the address of your LLC in Massachusetts, one of the pertinent requirements could be updating your Certificate of Organization, which is the document initially filed to establish your business entity officially.

The Certificate of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Resident Agent information. When you change the business address, it’s critical to ensure that the details on the Certificate of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Certificate of Organization in Massachusetts. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Massachusetts Secretary of State, along with any necessary filing fees. The fee for the amendment is $500.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Massachusetts, so it’s always a good idea to consult with a professional or refer to the Massachusetts Secretary of State website for accurate information.

Advantages of Changing Massachusetts LLC Address

Changing the address of an LLC in Massachusetts could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Massachusetts, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Massachusetts LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Massachusetts Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What is the process to change LLC address in Massachusetts?
The process involves filing a Certificate of Change of Address form with the Massachusetts Secretary of State.
Can I change the LLC address online in Massachusetts?
Yes, you can file the Certificate of Change of Address form online through the Secretary of State’s Corporations Division website.
How much does it cost to change LLC address in Massachusetts?
The filing fee for a Certificate of Change of Address in Massachusetts is $25.
Is it required to notify the IRS when changing LLC address in Massachusetts?
You are not required to notify the IRS when changing the address of your LLC in Massachusetts. However, you should update your address with the IRS by filing Form 8822 if the LLC’s mailing or location address has changed.
Should I notify the Massachusetts Department of Revenue when changing LLC address?
Yes, you should inform the Massachusetts Department of Revenue about the change of address of your LLC.
What is the deadline for changing LLC address in Massachusetts?
There is no deadline for changing the address of your LLC in Massachusetts. However, you should update your address as soon as possible for legal compliance purposes.
Do I need to publish a notice of my LLC’s new address in Massachusetts?
It is not required by law to publish a notice of your LLC’s new address in Massachusetts.
Will changing my LLC address in Massachusetts affect my permits and licenses?
Updating your LLC’s address may require updating local permits and licenses, depending on where you are located. Contact your local licensing agency to determine what is required.
Can I change the registered agent and the LLC address at the same time in Massachusetts?
Yes, you can change the registered agent as well as the LLC address at the same time by filing a Certificate of Change of Registered Agent and/or Office form with the Massachusetts Secretary of State.
How long does it take to change the LLC address in Massachusetts?
The processing time for a Certificate of Change of Address form in Massachusetts is usually within 5-7 business days after submission.
Where can I find the Certificate of Change of Address form in Massachusetts?
You can download the Certificate of Change of Address form on the Massachusetts Secretary of State’s Corporations Division website.
Can an owner of a multi-member LLC change the LLC address in Massachusetts without the consent of other members?
That will depend on the operating agreement of the LLC. The agreement may specify who can make changes of these sorts and/or consensus may be required to change an address.
What is the best way to file the Certificate of Change of Address form in Massachusetts?
You can file the Certificate of Change of Address form by mail or online, but the online option is more efficient and highly recommended.
What information do I need to provide when filing the Certificate of Change of Address form in Massachusetts?
You will need to provide the LLC’s name, its previous address, the new address, and contact information for the LLC on the form.
Do Massachusetts LLCs have to file an annual report when changing address?
No. Changing address in Massachusetts does not trigger the annual report filing requirement.
Can I change my LLC’s mailing address and physical address to different locations in Massachusetts?
Yes, you can change both the mailing address and the physical address of your LLC to different locations in Massachusetts.
How will I be notified that the change of address has been processed in Massachusetts?
The Massachusetts Secretary of State’s Corporations Division will notify you by mail or email once your change of address has been processed.
Are there any restrictions on changing LLC address in Massachusetts?
No, there are no specific restrictions on changing the address of your LLC in Massachusetts. However, consult with legal or accounting professionals if this move would trigger any negative impacts on state or local regulations, or its record updates.
Do I need the consent of my llc’s members to change its primary business address in Massachusetts?
You will need to consult your LLC’s operating agreement to determine if it requires consensus or specific authority of its governor or other management body or stakeholder interested parties when making changes to your LLC.
When will the change of address become effective in Massachusetts?
The address change is going to become active upon the receipt of approval of the Certificate of Change of Address.
Should I update my business cards aswell after changing the address of my LLC in Massachusetts?
It is recommended to update any entity literature hanging around to present your LLC’s latest address and important contact information including business cards.
Can my Registered Agent change from a member of the LLC to a Commercial Registered Agent while I’m changing the LLC address in Massachusetts?
Yes, however, it may necessitate filing additional appropriate amendment types to detail any such modifications; check the Commonwealth’s legal site to affirm filing types and authorizations.
Would you require a different LLC tax number/ID# if you have changed the Massachusetts address of your LLC and register your business for a second license with the Secretary of State to operate in another jurisdiction as well?
No, You do not require a different number upon the cross-scheme by observation of receipt of a foreign registration. Your domestic-brought Unique state or local LLC tax ID number typically stays conforming and delegated over consistent state frontier crossing membership systems of distinct Bureaus..
Is there a grace period to request a change of address for an LLC in Massachusetts?
Massachusetts does not State a universal notice period per se. Your LLC are however demanded to update its’ new business address entirely possible after which any, as well as all of them, will examine objects specific of business charter and traditional logistics.
Will changing my LLC’s address affect my EIN in Massachusetts?
No, it wont affect. uLocal approved employer ID numbers (EINs) and issue boxes achieve independent screening frameworks.
What if I need to change the address that I added further to the Certificate of Good Standing application?
Some Certified-Legal documents issued by Commonwealth of Massachusetts Secretary of State can’t be rearranged, it is always preferable to double-check the details of your application/questionnaire transcript, Certificate of status that is accomplished, or corresponding extracted legal records.
How do I change my LLC’s address in Massachusetts?
To change your LLC’s address in Massachusetts, you’ll need to file a Certificate of Change of Resident Agent or Office with the Corporations Division.
Can I change my LLC’s address online in Massachusetts?
Yes, you can file the Certificate of Change of Resident Agent or Office online through the Corporations Division website in Massachusetts.
How much does it cost to change my LLC’s address in Massachusetts?
It costs $50 to file the Certificate of Change of Resident Agent or Office with the Corporations Division in Massachusetts.
How long does it take to change my LLC’s address in Massachusetts?
The Corporations Division in Massachusetts usually takes around 5-7 business days to process a change of address.
Do I need to get approval from anyone to change my LLC’s address in Massachusetts?
No, you don’t need approval from anyone to change your LLC’s address in Massachusetts, but the change must be filed with the Corporations Division.
Can I change my LLC’s address to a PO Box in Massachusetts?
No, you cannot use a PO box as your registered office or principal place of business address in Massachusetts when changing the LLC’s address.
Can I change my LLC’s address to another state from Massachusetts?
Yes, you can change your LLC’s address to another state if you are moving your business operations.
How do I know if my LLC is in good standing when changing the address in Massachusetts?
You can check your LLC’s status with the Corporations Division in Massachusetts to ensure it is in good standing prior to changing the address.
Do I need to update the address with the Secretary of State’s office when changing my LLC’s address in Massachusetts?
No, you only need to file the Certificate of Change of Resident Agent or Office with the Corporations Division in Massachusetts.
What happens if I don’t change my LLC’s address in Massachusetts?
Failing to update your LLC’s address with the Corporations Division in Massachusetts can lead to fines and potential legal issues down the line.
Can someone else file to change my LLC’s address in Massachusetts for me?
Yes, an authorized representative or an attorney can file the Certificate of Change of Resident Agent or Office to change your LLC’s address in Massachusetts.
If I change my LLC’s address from Massachusetts to another state, does that automatically dissolve my LLC in Massachusetts?
No, moving your LLC’s address from Massachusetts to another state does not automatically dissolve your LLC in Massachusetts.
What contact information do I need to list when changing my LLC’s address in Massachusetts?
You need to list your updated registered office or principal place of business address on the Certificate of Change of Resident Agent or Office in Massachusetts.
What does having a registered agent mean in Massachusetts when changing my LLC’s address?
A registered agent is a person or company who is authorized to receive legal and other official documents on behalf of your LLC in Massachusetts.
Can I have a new registered agent when changing my LLC’s address in Massachusetts?
Yes, you can name a new registered agent on the Certificate of Change of Resident Agent or Office when changing your LLC’s address in Massachusetts.
How do I change the registered agent for my LLC in Massachusetts?
You can change the registered agent for your LLC in Massachusetts by filing a Certificate of Change of Resident Agent or Office with the Corporations Division.
What if my LLC is a foreign LLC registered in Massachusetts?
If your LLC is a foreign LLC registered in Massachusetts, the process to change your LLC’s address is slightly different and might require additional filings.
Can I receive email notifications for updates on my LLC’s address change in Massachusetts?
Yes, you can opt-in for email notifications through the Corporations Division website in Massachusetts to receive updates on the status of your LLC.
Do I need to reapply for all business licenses when changing my LLC’s address in Massachusetts?
In some cases, you may need to apply for new business licenses or permits when changing your LLC’s address in Massachusetts, but this will depend on the regulations of your industry and city.
Can I use a virtual office address to change my LLC’s address in Massachusetts?
Yes, you could use a virtual office address for your registered office or principal place of business address after confirming it is a legitimate and viable option with the Corporations Division in Massachusetts.
Can I change my LLC’s address in Massachusetts at the same time as changing the name of the LLC?
Yes, you can change the registered office or principal place of business address and the name of your LLC by filing a Certificate of Amendment with the Corporations Division in Massachusetts.
What if my LLC operates without a physical office or storefront in Massachusetts?
You still need a registered office or principal place of business address when operating an LLC in Massachusetts, even if you do not have a physical office or storefront.
Can I use a OneStop account to update my LLC’s address in Massachusetts?
Yes, you can register for a OneStop account and use it to manage updates and filings for your LLC in Massachusetts.
Can a paralegal or legal document assistant help me change my LLC’s address in Massachusetts?
Yes, a paralegal or legal document assistant can help you navigate the process and file the necessary paperwork for changing your LLC’s address in Massachusetts.
Is it a crime to provide false or misleading information on my LLC’s address change in Massachusetts?
Yes, providing false or misleading information on your LLC’s address change in Massachusetts is considered fraud and can result in criminal charges.
Will changing my LLC’s address in Massachusetts affect my taxes?
Generally, changing your LLC’s address from one state to another could affect your taxes, but changing within Massachusetts should have no effect.
How do I ensure my LLC’s address is protected in Massachusetts for privacy and security?
Some services offer registered agent and virtual office address options in Massachusetts for added privacy and security for your LLC’s address.
Can I keep my LLC’s address confidential when changing it in Massachusetts?
No, your LLC’s registered office or principal place of business address in Massachusetts is public record and must be made available upon request.

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Conclusion

Changing your LLC’s address in Massachusetts can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Massachusetts regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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