How to Obtain an EIN in Michigan | A Comprehensive Guide

Obtain an EIN in Michigan

In starting an LLC in Michigan, it is crucial to understand the importance of an Employer Identification Number (EIN) and how it impacts your business operations. An EIN is a unique nine-digit number the Internal Revenue Service (IRS) assigns to businesses operating in the United States for identification purposes. This number is essential for running a business, such as filing taxes, opening bank accounts, and hiring employees.

This article will explore the complete guide to obtaining an EIN in Michigan and the responsibilities and requirements associated with having an EIN.

Webinarcare Editorial Team will help you understand the process of obtaining an EIN. You must be guided by all the factors gathered in this article.

EIN Definition and Purpose

To form an LLC, an EIN is necessary for your business. An Employer Identification Number (EIN) is a federal tax identification number used by the Internal Revenue Service (IRS) to identify businesses in the United States. It is similar to a Social Security Number (SSN) for individuals but is specifically designed for businesses. The main purpose of an EIN is to help the IRS track and administer taxes for companies.

In Michigan, businesses are required to have an EIN if they meet any of the following criteria:

  • Have employees
  • Operate as a Partnership or Corporation in Michigan
  • File tax returns for employment, excise, or Alcohol, Tobacco, and Firearms (ATF) taxes
  • Withhold taxes on income, other than wages, paid to a non-resident alien
  • Have a Keogh plan (a tax-deferred pension plan for self-employed individuals or unincorporated businesses)
  • Are involved with trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives, or plan administrators

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How to Obtain an EIN in Michigan

Obtaining an EIN in Michigan is a straightforward process; several methods are available to apply for one. However, if you want to be at ease with the process you can hire an LLC Services in Michigan, with add-ons of obtaining an EIN.

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Online Application Process

The easiest and fastest way to obtain an EIN is by applying online through the IRS website. The online application is available for businesses in Michigan and the rest of the United States.


To apply for an EIN online, follow these steps:

  1. Visit the IRS EIN Assistant webpage.
  2. Click “Apply Online Now” and follow the prompts to complete the application.
  3. Provide the necessary information, such as your legal name, trade name (if applicable), business address, and the responsible party’s Social Security Number or Individual Taxpayer Identification Number.
  4. Select the appropriate legal structure for your business (e.g., sole proprietorship, general partnership, corporation, etc.).
  5. Provide additional information as required, such as the number of employees, the reason for applying, and the primary business activity.
  6. Review and submit your application.

Upon successful completion of the application, you will receive your EIN immediately. Save or print a copy of the confirmation notice for your records.

Other Application Methods

If you prefer not to apply online or are unable to access the online application, you can also obtain an EIN through the following methods:

  • Fax: Complete Form SS-4 (Application for Employer Identification Number) and fax it to the appropriate fax number listed on the IRS website. You should receive your EIN within four business days.
  • Mail: Complete Form SS-4 and mail it to the appropriate address on the IRS website. The processing time for mailed applications is approximately four weeks.
  • Telephone: International applicants can apply for an EIN by calling the IRS at 267-941-1099 (not a toll-free number) from 6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday.

After you have your EIN number, you can benefit in several ways. It will give your Michigan LLC the final advantage necessary to operate fully without legal or judicial issues.

If you have a Resident Agent, he can file an EIN for your business. Also, if you are planning to file for an LLC in Michigan, your Resident Agent should file for the Articles of Organization in Michigan.

Uses of EIN in Michigan

An EIN must run a business in Michigan. Some of the primary uses for an EIN include:

Opening a Business Bank Account

Banks typically require an EIN to open a business bank account, which is essential for separating your personal and business finances. With a business bank account, you can accept payments, deposit funds, and manage your company’s finances more efficiently.

If you are planning a bank for your Michigan business, you can check out the Best Banks in Michigan, which offer the best combination of fees, services, and convenience for your business needs.

Filing State and Federal Taxes

Businesses in Michigan must file taxes with both the state and federal governments, and an EIN is necessary to report and pay these taxes. Your EIN is used on various tax forms, such as income tax returns, employment tax returns, and excise tax returns which you can pay in Michigan Department of Treasury.

Payroll and Employee Tax Reporting

If your business has employees, you will need an EIN to report wages and other compensation paid to your workers. Additionally, an EIN is required for withholding and remitting federal income and payroll taxes on your employees’ behalf.

If you hire an employee for your business, you must request that your employees complete the following forms:

  • Employment Eligibility Form
  • Federal Tax Withholding Form
  • W-4 Form
  • Workers Compensation Claim Form
  • Disability Self-Identification Form
  • U.S. Citizenship and Immigration Services Form

Applying for Business Licenses and Permits

An EIN is often required when applying for business licenses and permits in Michigan. These licenses and permits may be necessary for various aspects of your business operations, such as zoning approval, health permits, or sales tax registration.

In Michigan, business license fee costs around the range of $50 – $300. You can check out Michigan Business Licenses to learn more about licenses and permits.

Establishing Credit and Securing Loans

An EIN can help your business establish credit, as it serves as an identifier for your company in the eyes of financial institutions. Additionally, lenders may require an EIN when applying for business loans or lines of credit.

Responsibilities and Requirements for EIN Holders in Michigan

As an EIN holder in Michigan, you are responsible for several tasks related to maintaining and managing your EIN. Some of these responsibilities and requirements include:

Updating the IRS on Changes to Business Information

If your business undergoes significant changes, such as a change in address, legal structure, or a responsible party, you must inform the IRS by filing the appropriate forms. This ensures the IRS has accurate and up-to-date information about your business and can properly administer taxes.

update my information

You can go to the Update My Information website of the Internal Revenue Service.

Required Tax Filings and Payments

With an EIN, your business is responsible for filing various tax returns and making tax payments to federal and state governments. Be informed about the specific tax obligations for your business type and industry in Michigan.

To keep your business in good standing in Michigan, you must file an Annual Report with the Michigan Secretary of State. The annual report provides updated information about your LLC, such as changes in address, members, or Resident Agent.

Record-Keeping Requirements

Proper record-keeping is essential for businesses with an EIN, as it helps ensure accurate tax reporting and compliance with laws and regulations. Maintain records of your company’s income, expenses, and other financial transactions to facilitate accurate tax filing and minimize potential issues with the IRS.

Establish a reliable accounting system to track income, expenses, and tax obligations. You can manage your finances using spreadsheets, accounting software, or hiring a professional accountant.

Closing an EIN Account

Suppose your business ceases operations or no longer requires an EIN. In that case, you must notify the IRS by submitting a letter containing your complete legal name, EIN, business address, and the reason for closing the account. This allows the IRS to update its records and prevent future tax-related issues.

cancel EIN

If you have a copy of the EIN Assignment Notice that was issued when your EIN was assigned, include that when you write it to the IRS with the below mailing address:

  • Internal Revenue Service MS 6055 Kansas City, MO 64108
  • Internal Revenue Service MS 6273 Ogden, UT 84201

Or, you can check out Canceling an EIN via the IRS for further information.

Common Issues and Solutions for EIN in Michigan

Business owners in Michigan may encounter issues related to their EIN, such as losing or misplacing the number, incorrect information on the EIN application, or changes in business structure or ownership. Here are some solutions to common EIN-related problems:

  • Lost or Misplaced EIN: If you lose or misplace your EIN, you can contact the IRS by calling their Business & Specialty Tax Line at 1-800-829-4933. The IRS representative can provide you with your EIN after verifying your identity.
  • Incorrect Information on EIN Application: Suppose you discover an error on your EIN application, such as an incorrect business name or address. In that case, you can correct the information by submitting a letter to the IRS detailing the changes. Be sure to include your EIN, the incorrect information, and the correct information in your letter.
  • Change in Business Structure or Ownership: If your business undergoes a significant legal structure or ownership change, you may need to obtain a new EIN. Consult the IRS guidelines to determine if a new EIN is necessary.
  • Dealing with Identity Theft or Fraud: If you suspect your EIN has been compromised or used fraudulently, immediately report the issue to the IRS. The IRS can guide you through the steps to secure your EIN and protect your business from potential tax-related issues.

State-Specific EIN Information and Resources

To further assist businesses in Michigan, here are some state-specific resources and information related to EINs and taxation:

  • State Tax Agency Information: The Michigan state tax agency can provide information on state tax requirements, forms, and filing deadlines. Be sure to familiarize yourself with the state tax obligations for your business type and industry.
  • Business Registration Requirements: In addition to obtaining an EIN, businesses in Michigan must also register with the appropriate state agencies. This may include registering your business name, obtaining necessary licenses and permits, and registering for state taxes.
  • Employer Tax Obligations and Filings: Employers in Michigan must comply with various state tax obligations, such as withholding state income tax from employee wages and reporting these withholdings to Michigan Department of Treasury. Research your business’s specific employer tax requirements in Michigan.
  • Local Resources and Assistance for Businesses in Michigan: Many local organizations and government agencies in Michigan offer resources and assistance for small business owners. These resources may include business counseling, training, and financial assistance programs.

Do I Need to Apply for an EIN If I Also Have Business In Other States?

Yes, if you are operating a business with employees, have a corporation or partnership, or are required to file employment, excise, or alcohol, tobacco, and firearms tax returns, you will need an EIN (Employer Identification Number). If your business operates in multiple states, you only need one EIN for federal tax purposes. However, you may need to register for state-specific tax identification numbers in each state where you conduct business. Check with the Michigan Department of Treasury to determine their requirements.


What is an EIN?
An EIN (Employer Identification Number) is a number that identifies business entities for tax purposes in the United States.
Who needs an EIN in Michigan?
Any business entity that pays federal or state taxes and has employees or operates as a partnership or corporation will need an EIN.
Can Michigan businesses apply for an EIN?
Yes, businesses in Michigan can apply either online, through mail, fax, or by phone to obtain an EIN.
How can I apply for an EIN in Michigan?
You can apply for an EIN online, by fax, by mail or by phone.
Is there a cost associated with getting an EIN in Michigan?
No. applying for an EIN is free of charge.
How long does it take to get an EIN in Michigan?
businesses can usually get an EIN within a few business days when applying online. When applying by mail, it could take as long as four weeks.
Can I get an EIN in Michigan without a social security number?
No, you need a social security number or an individual taxpayer identification number to apply for an EIN.
Can I cancel my EIN if I no longer need it in Michigan?
Yes, you can cancel your EIN by writing a letter to the Internal Revenue Service with the reason for cancellation.
Can sole proprietors apply for an EIN in Michigan?
Yes, a sole proprietor can apply for an EIN when he wants to open a separate business bank account from his personal account.
Can an EIN be used for multiple businesses in Michigan?
No, a unique EIN is assigned to each business.
Will I need a state tax ID number to get an EIN in Michigan?
not all states require business owners to obtain a state tax ID number but if this applies to a Michigan business, it will need to first apply for it before applying for an EIN.
Can I amend my EIN application in Michigan?
Yes, it is possible to amend your EIN application if you made a mistake.
Can I change the name on my EIN in Michigan?
Some changes can be made to your EIN once it’s issued, including a change of name or incorporation but for limited liability companies (LLC) that elect a new partnership or single-member format will require a new EIN.
Can I search for a lost EIN in Michigan?
Yes, you can lookup a misplaced or lost EIN through the IRS website or use the e-help search tool known as the “Exempt Organization Select Check”.
Are religious organizations exempt from obtaining an EIN in Michigan?
No, religious organizations are still required to apply for an EIN if they have employees and would receive tax documents like; donation receipts, and exemption certificates to allow for valid.
Can non-profit organizations apply for an EIN in Michigan?
Yes, Michigan’s non-profit organizations are still required to apply for EINs for tax purposes.
Can a foreign company apply for an EIN in Michigan?
Yes through a responsible party either domestic or foreign to apply on its behalf but at least one person from the foreign (conducting business in Michigan) company must obtain an IRS individual tax identification number (ITIN) or social Security number.
Can a Michigan startup obtain an EIN if it has no business license?
Yes, a startup can still apply for an EIN even without its business license.
Will I need to register my business with the state of Michigan to get an EIN?
No, It is not mandatory to register a business with the State of Michigan, LLCs t are also characterized tax-wise-federally like a partnership or a sole proprietor, but, if a sole proprietor wants to operate their business without owning a Michigan corporation, then they must apply with either the county or operations system, DBA system also referred to as a sole proprietor registration.
Will I receive a physical EIN certificate in Michigan?
No, Michigan-based businesses are not provided EIN exemption certificates but written embossed certificate.
Can I use my social security number as my Michigan EIN?
No, the EIN and individual taxpayer identification number are separate and individualized.
What happens if I open a business bank account without getting an EIN in Michigan?
Failure to get an EIN after opening a business bank account can lead to invalid tax documents and financial statements that would intend to follow US accounting laws.
Do partnerships need to apply for a Michigan EIN?
Yes, since partnerships may be required to class.
Is there an EIN helpline in Michigan?
Yes, you can get in-touch through numbers like+ 1-800-829-4933 or Application line
Is an EIN considered sensitive information in Michigan?
Yes, just like other SSN/tax identification numbers, the EIN is considered confidential information which Michigan business owners should protect.
How often do I need to renew my EIN in Michigan?
the EIN attached once issued does not expire and is renewed by the Internal Revenue Service
Can a foreign business entity apply for an EIN without a social security number in Michigan?
Yes, but would instead have obtained an Individual taxpayer identification number as mentioned.
Can I apply for an EIN if I have an outstanding tax debt in Michigan?
Yes, a business with debt owing to the IRS can still apply for an EIN if their application meets the minimum requirements.
Can I change the address on my EIN in Michigan?
Yes, you may alter the address of your certification to report business change due to moving processes.
Who needs an EIN?
Any business entity that has employees, files business tax returns, or is classified as a partnership, corporation, or LLC by the IRS needs an EIN.
How do I apply for an EIN in Michigan?
You can apply for an EIN in Michigan online through the IRS website, by mail, or by fax.
Can I use a Michigan PO Box to apply for an EIN?
Yes, you can provide a Michigan PO Box as your business address when you apply for an EIN.
Is there a cost to apply for an EIN in Michigan?
No, there is no cost to apply for an EIN in Michigan or any other state.
Are there any residency requirements to apply for an EIN in Michigan?
No, there are no residency requirements to apply for an EIN in Michigan or any other state.
Can I get an EIN in Michigan if I am a non-US citizen?
Yes, non-US citizens can apply for an EIN in Michigan as long as they meet the other requirements for obtaining one.
What documents do I need to provide to apply for an EIN in Michigan?
You will need to provide your business name, address, and tax classification. Sole proprietors will need to provide their social security number.
Can I change the EIN for my Michigan business?
Yes, you can apply to have your EIN changed in Michigan if there is a legitimate reason, such as a change in ownership structure.
Can I cancel an EIN for my Michigan business?
Yes, you can request to have your EIN cancelled in Michigan if you have closed your business or no longer need the number.
Can I get an EIN for my Michigan business if I am a sole proprietor with no employees?
Yes, a sole proprietor can apply for an EIN in Michigan, but it is not required unless they have employees.
Can a Michigan EIN be used for a nonprofit organization?
Yes, a nonprofit organization in Michigan can apply for an EIN, but it will be issued in the same way as a for-profit business.
Where on my tax return do I enter my Michigan EIN?
Your Michigan EIN will go in the designated section for “Employer Identification Number” on your tax return.
Can my Michigan EIN be used for state taxes too?
No, your Michigan EIN is only used for federal taxes. You will need to apply separately for a state tax identification number in Michigan.
How can I verify that my EIN in Michigan is valid?
You can call the IRS Business & Specialty Tax Line at 1-800-829-4933 to verify the validity of your Michigan EIN.
Can I use someone else’s EIN for my Michigan business?
No, it is illegal to use another person or entity’s EIN for your Michigan business.
Can I apply for an EIN in Michigan on behalf of someone else’s business?
Yes, you can apply for an EIN in Michigan on behalf of another person or business entity with their authorization.
How do I get a copy of my Michigan EIN confirmation letter?
You can request a copy of your EIN confirmation letter by writing to the IRS at the address shown in the instructions for your application.
What happens if I lose my Michigan EIN confirmation letter?
You can request a copy of your EIN confirmation letter from the IRS by writing to the address shown in the instructions for your application.
Can I close my Michigan business without cancelling my EIN?
Yes, you can close your Michigan business without cancelling your EIN, but you should notify the IRS that the business is no longer operational.
Can I have multiple EINs for my Michigan business?
No, each business entity is only allowed one EIN, regardless of whether they have multiple locations or entities.
Does a Michigan EIN expire?
No, a Michigan EIN does not expire unless the business undergoes significant changes in ownership or structure.
Who can I contact if I have more questions about obtaining an EIN in Michigan?
You can contact the IRS Business & Specialty Tax Line at 1-800-829-4933 for more information about obtaining an EIN in Michigan.
Can a Michigan EIN be transferred to another business entity?
No, a Michigan EIN cannot be transferred to another business entity. Each business entity must obtain its own unique EIN.
Can I change my Michigan EIN to a Social Security Number?
No, once your Michigan business has been issued an EIN, you cannot replace it with a Social Security Number.
Do I need to display my Michigan EIN on my business website?
No, you are not required to display your Michigan EIN on your business website.
Can my Michigan EIN have letters instead of numbers?
No, Michigan EINs are always nine-digit numbers and cannot contain any letters.

Also Read

How to Save Money While Getting Ein for Michigan LLC

One of the best ways to save money when forming an LLC in Michigan is to do as much of the legwork yourself as possible. This means filing your own paperwork, handling your own taxes, and managing your own records. While this may seem daunting at first, there are plenty of resources available to help guide you through the process. Online tutorials, templates, and guides can make it easier to navigate the various steps required to form and maintain your LLC without the need to hire expensive professionals.

Another way to save money when getting an Ein for your Michigan LLC is to shop around for the best deals on services you may need. For example, instead of automatically hiring an attorney to help with the formation of your LLC, consider using an online legal service that specializes in business entities. These services often offer affordable packages that can handle everything from filing paperwork to obtaining your Ein number for a fraction of the cost of hiring a traditional attorney.

Additionally, consider utilizing free resources provided by the state of Michigan to help you save money on the formation of your LLC. The Michigan Department of Licensing and Regulatory Affairs website offers a wealth of information and resources for entrepreneurs looking to form a business in the state. By taking advantage of these free resources, you can educate yourself on the process and potentially avoid unnecessary fees or expenses.

When it comes to maintaining your Michigan LLC, consider finding creative ways to save money on ongoing expenses. For example, instead of paying for a physical office space, consider working from home or utilizing coworking spaces. This can save you hundreds or even thousands of dollars each year in rent and utilities. Additionally, consider outsourcing tasks such as bookkeeping, payroll, or marketing to freelancers or independent contractors rather than hiring full-time employees.

Finally, consider networking and building relationships with other entrepreneurs and small business owners in Michigan. By collaborating with others, you may be able to split the cost of services such as marketing, accounting, or legal advice. Additionally, networking can provide you with valuable insights and advice on how to save money and run your business more efficiently.

In conclusion, saving money while getting an Ein for your Michigan LLC is possible with a little creativity, resourcefulness, and hard work. By taking advantage of online resources, shopping around for the best deals, utilizing free state resources, finding creative ways to save on ongoing expenses, and networking with other entrepreneurs, you can successfully form and maintain your Michigan LLC without breaking the bank.


Understanding the importance and uses of an EIN in Michigan is crucial for the successful operation of your business. By obtaining and maintaining your EIN, you can ensure compliance with federal and state tax laws, establish a strong financial foundation for your company, and access various resources and opportunities for growth. Be sure to utilize the available resources and support for businesses in Michigan to maximize your chances of success.

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