How to Change LLC Address in Mississippi | A Step-by-Step Guide

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Change LLC Address in Mississippi

When you form a Limited Liability Company (LLC) in Mississippi, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Mississippi LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Mississippi LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Mississippi LLC’s address, ensuring that you remain compliant with Mississippi regulations.

How to Change Mississippi LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Mississippi Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Mississippi will update the public record with the new address.

In Mississippi, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Mississippi LLC’s operating agreement and the specific administrative rules and requirements of Mississippi in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Mississippi, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Mississippi LLC Address

Changing the address of an LLC in Mississippi can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Mississippi, it’s important to update the Mississippi Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Mississippi LLC Address

To change your Mississippi LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Mississippi LLC’s address, it’s essential to determine whether a change is indeed necessary. In Mississippi, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Mississippi or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Mississippi LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Mississippi; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Mississippi business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Mississippi, you will likely need to file an address change form with the Mississippi Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Mississippi Secretary of State‘s website to download the necessary form for changing your Mississippi registered office address. This form may be called “Mississippi Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Mississippi LLC must obtain a Certificate of Good Standing from the Mississippi Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Mississippi.

2. Your Mississippi LLC must conduct a name search on Mississippi Secretary of State Business Services to ensure that its desired name is available for use in the state of Mississippi. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 180 days. You must file a name reservation application with the Mississippi Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Mississippi DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in one method, online.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $25.

3. Your Mississippi LLC should prepare and file the Articles of Domestication with the Mississippi Secretary of State, providing information about its existing Mississippi LLC, its desired Mississippi LLC name, and its new registered office address in Mississippi.

4. Your Mississippi LLC has designated a Registered Agent with a physical address in Mississippi and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Mississippi, your Registered Agent must:

  • Be a resident of Mississippi or a business entity authorized to do business in Mississippi
  • Have a physical address in Mississippi (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Mississippi Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Mississippi LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Mississippi Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Mississippi for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Mississippi Secretary of State is $50.00 for conversion.
  • Dissolution of Mississippi LLC: The fee for filing the Mississippi Articles of Dissolution with the Mississippi Secretary of State is $50.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Mississippi Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Mississippi LLC’s principal place of business address in Mississippi, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Mississippi Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Mississippi licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Mississippi Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Mississippi LLC’s address with the Mississippi Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Mississippi LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Mississippi LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Mississippi Insurance companies
  • Relevant industry associations or organizations

Update the Certificate of Formation

When changing the address of your LLC in Mississippi, one of the pertinent requirements could be updating your Certificate of Formation, which is the document initially filed to establish your business entity officially.

The Certificate of Formation includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Certificate of Formation reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Certificate of Formation in Mississippi. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Mississippi Secretary of State, along with any necessary filing fees. The fee for the amendment is $50.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Mississippi, so it’s always a good idea to consult with a professional or refer to the Mississippi Secretary of State website for accurate information.

Advantages of Changing Mississippi LLC Address

Changing the address of an LLC in Mississippi could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Mississippi, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Mississippi LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Mississippi Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What do I need to do if I want to change my LLC’s address in Mississippi?
You need to file Articles of Amendment with the Mississippi Secretary of State’s office.
Can I file my LLC address change online in Mississippi?
Yes, you can file an LLC address change online through the Mississippi Secretary of State’s website.
How much does it cost to change an LLC address in Mississippi?
The filing fee to change an LLC address in Mississippi is $50.
What if I don’t want to file my LLC address change online in Mississippi?
You can file Articles of Amendment in person or by mail with the Mississippi Secretary of State’s office.
What information do I need to provide when filing an LLC address change in Mississippi?
You need to provide your LLC’s name, your LLC’s current address, and your LLC’s new address in Mississippi.
How long does it take to process an LLC address change in Mississippi?
Typically, it takes 7-10 business days to process an LLC address change in Mississippi.
Can I expedite an LLC address change in Mississippi?
Yes, you can pay an additional $50 fee to expedite the processing of an LLC address change in Mississippi.
Can I change my LLC’s mailing address in Mississippi?
Yes, you can change your LLC’s mailing address by filing Articles of Amendment with the Mississippi Secretary of State’s office.
Do I need to notify anyone else if I change my LLC’s address in Mississippi?
Yes, you need to notify the IRS, the Mississippi Department of Revenue, and any other relevant agencies or parties of your new LLC address.
Can a Registered Agent file an LLC address change in Mississippi on behalf of the LLC’s owners?
No, only the LLC’s owners or an authorized representative can file an LLC address change in Mississippi.
Will my LLC’s EIN change if I change my LLC’s address in Mississippi?
No, your LLC’s EIN will not change if you change your LLC’s address in Mississippi.
Will changing my LLC’s address in Mississippi affect my LLC’s operating agreement?
It may, depending on what your LLC’s operating agreement specifies about the LLC’s address.
Can my Registered Agent change the LLC’s address on their own in Mississippi?
No, only the LLC’s owners or an authorized representative can file an LLC address change in Mississippi.
What happens if I don’t notify the IRS of my LLC’s new address in Mississippi?
You may miss important communication or tax information from the IRS.
Can I submit additional forms or documents along with my LLC address change in Mississippi?
Yes, you can submit additional forms or documents along with your LLC address change in Mississippi.
Is there a limit to how many times I can change my LLC’s address in Mississippi?
No, there is no limit to how many times you can change your LLC’s address in Mississippi.
Can I change my LLC’s name and address at the same time in Mississippi?
Yes, you can file Articles of Amendment with both name and address changes in Mississippi.
What happens if I provided incorrect information when filing an LLC address change in Mississippi?
Your filing may be rejected or delayed.
Can I call the Mississippi Secretary of State’s office to check on the status of my LLC address change?
Yes, you can call the Mississippi Secretary of State’s office to check on the status of your LLC address change.
Will changing my LLC address affect my state tax obligations in Mississippi?
It may, depending on your LLC’s business operations.
Can I change my LLC’s registered agent and address at the same time in Mississippi?
Yes, you can file Articles of Amendment with changes to both your registered agent and address in Mississippi.
Can I change my LLC’s address to a PO box in Mississippi?
Yes, you can change your LLC’s address to a PO box in Mississippi.
Can I change my LLC’s address to an out-of-state address in Mississippi?
Yes, you can change your LLC’s address to an out-of-state address in Mississippi.
Can a non-profit LLC change its address in Mississippi?
Yes, a non-profit LLC can change its address in Mississippi.
Will changing my LLC’s address affect my credit score in Mississippi?
No, changing your LLC’s address will not affect your credit score in Mississippi.
Can a foreign LLC change its address in Mississippi?
Yes, a foreign LLC can change its address in Mississippi through filing a Foreign Articles of Amendment with the Mississippi Secretary of State’s office.
What if I forget to update my LLC’s address in Mississippi?
It could lead to delays in receiving important business communications or legal notices.
Do I have to publish an announcement about my LLC’s address change in Mississippi?
No, you do not have to publish an announcement about your LLC’s address change in Mississippi.
What’s the quickest way to change my LLC’s address in Mississippi?
The quickest way to change your LLC’s address in Mississippi is to file the Articles of Amendment online and also to pay the additional $50 fee to expedite processing time.
How do I change the address of my Mississippi LLC?
To change the address of your Mississippi LLC, you must file a Certificate of Amendment with the Mississippi Secretary of State’s office.
What is the cost to change my LLC’s address in Mississippi?
The filing fee to change your Mississippi LLC’s address is $50.
Can I file my Mississippi LLC’s address change online?
Yes, you can file your Mississippi LLC’s address change online through the Secretary of State’s online filing portal.
How long does it take to change my Mississippi LLC’s address?
The filing process for changing a Mississippi LLC’s address can take up to five business days to process.
How will I be notified when my Mississippi LLC’s address change is processed?
The Mississippi Secretary of State’s office will send a notification letter to the registered agent of your Mississippi LLC.
Can I change the address of my Mississippi LLC without notifying my customers?
No, Mississippi law requires that you notify your customers when you change your LLC’s address.
Does changing my LLC’s address affect my business’s tax ID number?
No, changing your LLC’s address will not change your business’s tax ID number.
Do I need to update any other government agencies after changing my Mississippi LLC’s address?
You may need to update other government agencies, such as the Mississippi Department of Revenue or the Mississippi Department of Employment Security, after changing your LLC’s address.
Do I need to obtain a new Certificate of Formation after changing my Mississippi LLC’s address?
No, only a Certificate of Amendment needs to be filed to change your Mississippi LLC’s address.
What if I have more than one location for my Mississippi LLC? Do I need to file a Certificate of Amendment for each location?
Yes, you must file a separate Certificate of Amendment for each location of your Mississippi LLC.
Can I change the address of my Mississippi LLC to an out-of-state address?
Yes, you can change the address of your Mississippi LLC to an out-of-state address; however, you must also appoint a registered agent located in Mississippi.
What happens if I don’t update my Mississippi LLC’s address with the state?
If you do not update your Mississippi LLC’s address with the state, you may not receive important legal notices or correspondence, and your business operations could be affected.
How do I update the address of my Mississippi LLC’s registered agent?
You must file a Statement of Change of Registered Agent and/or Address with the Mississippi Secretary of State’s office to change your LLC’s registered agent and/or address.
Is there a fee to update my Mississippi LLC’s registered agent?
Yes, the fee to update your Mississippi LLC’s registered agent is $10.
Can I change my Mississippi LLC’s name when updating the address?
Yes, you can change your Mississippi LLC’s name when updating your business’s address, but you must file a separate Certificate of Amendment to change your LLC’s name.
How long does it take to update my Mississippi LLC’s registered agent and/or address?
The process to update your Mississippi LLC’s registered agent and/or address can take up to five business days to process.
Do I need to publish a notice in the newspaper when changing my Mississippi LLC’s address?
No, Mississippi law does not require you to publish a notice in the newspaper when changing your LLC’s address.
Can I change the address of my Mississippi LLC while it’s being dissolved?
Yes, you can still change the address of your Mississippi LLC during the dissolution process.
Does a change of address for my Mississippi LLC affect my accounting or bookkeeping process?
Yes, you will need to update your accounting and bookkeeping records to reflect your Mississippi LLC’s new address.
Is there a deadline to updating my Mississippi LLC’s address?
There is no deadline to updating your Mississippi LLC’s address, but you should do so as soon as possible to avoid potential legal issues.
Can I change my Mississippi LLC’s address to a home address?
Yes, you can change your Mississippi LLC’s address to a home address, as long as it is a physical street address.
Will changing my Mississippi LLC’s address affect my business license or permits?
Yes, you may need to update your business license or permits with the city or county once you change your Mississippi LLC’s address.
Can I change the address of my Mississippi LLC without notifying the Secretary of State’s office?
No, you must notify the Mississippi Secretary of State’s office by filing a Certificate of Amendment to change your LLC’s address.
Can a non-resident file a change of address for a Mississippi LLC?
Yes, any member of the LLC or authorized representative can file the Certificate of Amendment to change the LLC’s address.
Are there any restrictions on changing a Mississippi LLC’s address?
Your Mississippi LLC must have a physical street address, and you must appoint a registered agent located in the state.
What is the penalty for not updating my Mississippi LLC’s address with the state?
The penalty for not updating your Mississippi LLC’s address with the state could result in legal complications or even fines.
Do I need to update my Mississippi LLC’s address on all of my business documents?
Yes, you should update your business documents, such as contracts, invoices, and letterheads, to reflect your Mississippi LLC’s new address.
How can I check if my Mississippi LLC’s address change has been processed?
You can check the status of your Mississippi LLC’s address change by contacting the Secretary of State’s office or checking their online filing portal.

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Conclusion

Changing your LLC’s address in Mississippi can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Mississippi regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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