How to Change LLC Address in New Hampshire | A Step-by-Step Guide

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Change LLC Address in New Hampshire

When you form a Limited Liability Company (LLC) in New Hampshire, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your New Hampshire LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your New Hampshire LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your New Hampshire LLC’s address, ensuring that you remain compliant with New Hampshire regulations.

How to Change New Hampshire LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the New Hampshire Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, New Hampshire will update the public record with the new address.

In New Hampshire, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the New Hampshire LLC’s operating agreement and the specific administrative rules and requirements of New Hampshire in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in New Hampshire, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change New Hampshire LLC Address

Changing the address of an LLC in New Hampshire can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in New Hampshire, it’s important to update the New Hampshire Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change New Hampshire LLC Address

To change your New Hampshire LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your New Hampshire LLC’s address, it’s essential to determine whether a change is indeed necessary. In New Hampshire, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in New Hampshire or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your New Hampshire LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in New Hampshire; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your New Hampshire business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in New Hampshire, you will likely need to file an address change form with the New Hampshire Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the New Hampshire Secretary of State‘s website to download the necessary form for changing your New Hampshire registered office address. This form may be called “New Hampshire Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your New Hampshire LLC must obtain a Certificate of Good Standing from the New Hampshire Secretary of State, confirming that it has complied with all filing and tax obligations in the state of New Hampshire.

2. Your New Hampshire LLC must conduct a name search on New Hampshire QuickStart Business Lookup to ensure that its desired name is available for use in the state of New Hampshire. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the New Hampshire Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for New Hampshire DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in three methods, online, by mail, and in person filing.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $50.

3. Your New Hampshire LLC should prepare and file the Articles of Domestication with the New Hampshire Secretary of State, providing information about its existing New Hampshire LLC, its desired New Hampshire LLC name, and its new registered office address in New Hampshire.

4. Your New Hampshire LLC has designated a Registered Agent with a physical address in New Hampshire and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In New Hampshire, your Registered Agent must:

  • Be a resident of New Hampshire or a business entity authorized to do business in New Hampshire
  • Have a physical address in New Hampshire (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best New Hampshire Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your New Hampshire LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the New Hampshire Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in New Hampshire for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the New Hampshire Secretary of State is $100.00 for conversion.
  • Dissolution of New Hampshire LLC: The fee for filing the New Hampshire Articles of Dissolution with the New Hampshire Secretary of State is $35.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the New Hampshire Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your New Hampshire LLC’s principal place of business address in New Hampshire, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the New Hampshire Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated New Hampshire licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the New Hampshire Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your New Hampshire LLC’s address with the New Hampshire Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your New Hampshire LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your New Hampshire LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • New Hampshire Insurance companies
  • Relevant industry associations or organizations

Update the Certificate of Formation

When changing the address of your LLC in New Hampshire, one of the pertinent requirements could be updating your Certificate of Formation, which is the document initially filed to establish your business entity officially.

The Certificate of Formation includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Certificate of Formation reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Certificate of Formation in New Hampshire. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the New Hampshire Secretary of State, along with any necessary filing fees. The fee for the amendment is $100.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in New Hampshire, so it’s always a good idea to consult with a professional or refer to the New Hampshire Secretary of State website for accurate information.

Advantages of Changing New Hampshire LLC Address

Changing the address of an LLC in New Hampshire could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in New Hampshire, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of New Hampshire LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the New Hampshire Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address of my New Hampshire LLC?
Obtain and file a Certificate of Amendment form with the New Hampshire Secretary of State’s office, along with the necessary filing fee.
What is the filing fee for changing the New Hampshire LLC address?
The filing fee for the New Hampshire Certificate of Amendment is $35.
Can I change my LLC address online in New Hampshire?
No, you must submit the Certificate of Amendment form by mail or in person to the Secretary of State’s office in Concord, New Hampshire.
Does changing the address of my New Hampshire LLC affect my tax status?
No, changing your New Hampshire LLC’s address does not automatically affect your tax status. You may need to update your tax forms separately.
Will changing the address of my New Hampshire LLC affect my business licenses or permits?
Yes, changing your LLC’s address may affect your need for new or updated business licenses or permits in New Hampshire.
Do I need to provide any supporting documents with the Certificate of Amendment form when changing my LLC’s address in New Hampshire?
No, you do not need to provide any supporting documents with the Certificate of Amendment form other than the filing fee.
How long does it take for the New Hampshire Secretary of State to process a Certificate of Amendment to change a LLC’s address?
The processing time for a Certificate of Amendment varies, but it typically takes a few weeks.
Can I file a Certificate of Amendment to change both the name and address of my New Hampshire LLC?
Yes, you can file one certificate to change both the name and address of your LLC in New Hampshire.
What happens if I move my LLC to a different state from New Hampshire?
You must form a new LLC in the new state and dissolve your New Hampshire LLC.
Can I change my LLC’s address to a PO box address in New Hampshire?
Yes, New Hampshire allows LLCs to use PO box addresses.
Will I need to update my LLC’s Operating Agreement after changing the address in New Hampshire?
Yes, you should update your LLC’s Operating Agreement with the new address once the change has been approved.
Can I change my LLC’s registered agent and address at the same time in New Hampshire?
Yes, you can change both your New Hampshire LLC’s registered agent and address on the same Certificate of Amendment form.
If I filed my LLC formation paperwork online in New Hampshire, can I still file my change of address by mail?
Yes, you can file your New Hampshire LLC’s change of address by mail even if you filed your formation paperwork online.
Will I receive a new EIN number if I change the address of my New Hampshire LLC?
No, you will not receive a new EIN number when you change your LLC’s address in New Hampshire unless you apply for a new EIN separately.
Can I update my New Hampshire LLC address and phone number at the same time?
No, you can only change your LLC’s address on the Certificate of Amendment form in New Hampshire. Changing the phone number requires a separate filing.
What happens if the New Hampshire Secretary of State rejects my Certificate of Amendment to change my LLC’s address?
You will receive a notice from the Secretary of State explaining the reason for the rejection. You can correct any errors and resubmit the form.
Can I file the Certificate Amendment for my New Hampshire LLC change of address in person?
Yes, you can file the certificate in person at the New Hampshire Secretary of State’s office in Concord.
Can I expedite my LLC address change filing in New Hampshire?
Yes, you can pay a fee to expedite the processing time of your certificate of amendment form.
Do I need to schedule an appointment to file the change of address for my LLC in New Hampshire?
No, appointment to file the change of address for my LLC is not required at the Secretary of State’s office in New Hampshire—but, it’s advised to verify on their website.
What are the requirements for identifying the managing member when filing the change of address for my LLC in New Hampshire?
You should include the name and signature of a managing member or authorized individual from your New Hampshire LLC, as well as their telephone number and mailing address.
Does my LLC need proof of the new physical address before changing it in New Hampshire?
No, proof of the new physical address is not required when filing the certificate of amendment to change New Hampshire LLC address.
If I make a mistake on my LLC change of address paperwork in New Hampshire, what do I do?
When reporting an error in the Certificate of Amendment, file an amended form to outline the made changes.
Do I need to file for a new EIN with the IRS if I change my LLC’s address in New Hampshire?
No, you do not need to file for a new EIN with the IRS if you change your LLC’s address in New Hampshire.
Are there any additional requirements or fees to change my LLC address if it is registered in New Hampshire but operates in other states?
No, the requirements and fees to change your LLC’s New Hampshire address are the same regardless of where your company operates.
If I have multiple LLCs registered in New Hampshire, do I need to file a separate Certificate of Amendment for each company address change?
Yes, each New Hampshire LLC entity must file a separate Certificate of Amendment to change their address.
Can I change the address of my New Hampshire LLC prior to filing my taxes for the year?
Yes, a change of address for your New Hampshire LLC is unrelated to tax filing deadline without any targeted state requirement.
If I no longer need to maintain a physical presence for my New Hampshire LLC can I change my address to virtual or Mailbox-only address?
This option is unavailable in all U.S state—including New Hampshire—By requirement establishing an LLC, a legal contact address is mandated that conforms to state/local laws.
How quick can I expect a confirmation after submitting my address change documentation to the New Hampshire Secretary of State?
Anywhere from two to four weeks, unless expediting your filing request, some moves are demanded to complement timeframe.
Is there a penalty for neglecting to update my LLC address in New Hampshire?
Yes, deliberately or undeliberately deferring to Changing your LLC address is deviating Long-arm statute and is liable for hefty penalties.
Is there a fee to file Form LLC-6.2?
Yes, the fee for filing Form LLC-6.2 is $20.
Is it possible to change the address of my New Hampshire LLC online?
Yes, you can change the address of your New Hampshire LLC online by filing the necessary form on the New Hampshire Secretary of State website.
How long does it take for the New Hampshire Secretary of State to process a change of address filing?
It typically takes around 14 days for the New Hampshire Secretary of State to process a change of address filing.
What happens if I don’t update the address of my New Hampshire LLC?
If you don’t update the address of your New Hampshire LLC, you may miss important mail from the state government or have difficulty communicating with other businesses and customers.
Can I change the address of my New Hampshire LLC if it’s in a different state?
No, if your New Hampshire LLC is located in another state, you will need to file the necessary paperwork in that state to change its address.
Do I need to notify the IRS if I change my New Hampshire LLC’s address?
Yes, you must notify the IRS of any address changes for your New Hampshire LLC by filing Form 8822-B.
Will changing my New Hampshire LLC’s address affect the EIN that I received from the IRS?
No, changing your New Hampshire LLC’s address should not affect the EIN that you received from the IRS.
Do I need to update my New Hampshire LLC’s address with the state annually?
No, you do not need to update your New Hampshire LLC’s address with the state annually, but you should notify the state if your LLC’s address changes.
Can I change my New Hampshire LLC’s address and name at the same time?
No, you cannot change the name of your New Hampshire LLC at the same time that you change its address. You will need to file separate paperwork to change the name.
Do I need to update the address on my New Hampshire LLC’s business license?
Yes, you should update the address on your New Hampshire LLC’s business license if it changes.
How do I notify the state of New Hampshire of my LLC’s new address if I cannot find Form LLC-6.2?
Contact the New Hampshire Secretary of State’s office either by mail, email, or by phone to request for the form or for more details.
Do I need to publish a notice of the change of address for my New Hampshire LLC?
No, you are not required to publish a notice of the change of address for your New Hampshire LLC.
Can I appoint a registered agent to handle the change of address of my New Hampshire LLC?
Yes, you can appoint a registered agent to handle the change of address of your New Hampshire LLC if you desire.
Does changing my New Hampshire LLC’s address affect the LLC’s liability protection?
No, changing your New Hampshire LLC’s address should not affect the LLC’s liability protection.
Do I have to reside in New Hampshire to operate a LLC in the state?
No, there is no residency requirement in New Hampshire for operating an LLC in the state.
When is the best time to file the change of address of my New Hampshire LLC?
The earlier, the better as it ensures you maintain updation of your current mailing and business address with the New Hampshire business registry.
How do I file the change of address of my New Hampshire LLC with multiple members?
The authorized representative of the New Hampshire LLC can file one form on behalf of all members.
What happens if there is a dispute over the New Hampshire LLC’s address change regarding the LLC’s ownership?
It is better ensured to effectively document changes made and maintain records that accurately reflect LLC members as agreed upon.
What happens if I enter the wrong information while filing the Form LLC-6.2?
Your filing may not get processed if there is wrong information in the form. Thus, proofread before submission.
Will there be any modifications needed in Operating Agreement after filing change of address of my New Hampshire LLC ?
Yes, you may need to update the registered location and notices under the address change clauses of the agreement.
Is changing the address of my New Hampshire LLC maintaining annual reports in New Hampshire?
No, the filing form can be submitted to change the address of your New Hampshire LLC time after time as there is no significantly large requirement to keep changing the address rapidly hence also you need not include it in your annual tax return.
Does a change of address of my New Hampshire LLC would affect business permits, licenses registrations ?
Yes, it will cause changes in business permits and licensures which cannot be the case while linking their old address causing legal discrepancies overall.
Is it necessary to fill out a ‘Certificate of Change / Registered Agents of New Hampshire LLC’ form along with the change of address form of my New Hampshire LLC?
No, Certificate of Change/ Registered Agents form is required when there are agent changes. Since you are only filing the address change, no additional form for agents is needed.
Can the Form LLC-6.2 for changing New Hampshire LLC be sent to the Secretary of state much before the address foreseen to be changed for my LLC, is transpired?
The new address for the LLC should be verified by adequately authorizing the mailing or business address change and only once established, can the form be filed online/mail/in-person.Application sure link to be changed.
Is there a requirement to work with an attorney or filings companies for this process of dwelling or migrant fees ?
No, filing fee and procedures are simple enough to manage on one’s own. But for a complication editing version of your business invoices, seeking an attorney or legal firms proved good for providing assistance.
Can I file Form LLC-6.2 for change of address at any time of the year ?
Yes, according to New Hampshire, LLC -6.2 can be processed at any instance of 365 days under the competitive obligation of general filings.

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Conclusion

Changing your LLC’s address in New Hampshire can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with New Hampshire regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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