How to Change LLC Address in New York | A Step-by-Step Guide

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Change LLC Address in New York

When you form a Limited Liability Company (LLC) in New York, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your New York LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Resident Agent.

Changing your New York LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your New York LLC’s address, ensuring that you remain compliant with New York regulations.

How to Change New York LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the New York Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, New York will update the public record with the new address.

In New York, the change of registered address can also be related to the address of the LLC’s Resident Agent. A Resident Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Resident Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the New York LLC’s operating agreement and the specific administrative rules and requirements of New York in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in New York, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change New York LLC Address

Changing the address of an LLC in New York can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Resident Agent changes its address, the company must also change its registered address since the Resident Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in New York, it’s important to update the New York Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Resident Agent.

How to Change New York LLC Address

To change your New York LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your New York LLC’s address, it’s essential to determine whether a change is indeed necessary. In New York, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in New York or changing your Resident Agent, you will need to update this address. Changing your Resident Agent is one of the reasons why you need to change your New York LLC address because a Resident Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in New York; a Resident Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your New York business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in New York, you will likely need to file an address change form with the New York Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the New York Secretary of State‘s website to download the necessary form for changing your New York registered office address. This form may be called “New York Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your New York LLC must obtain a Certificate of Status from the New York Secretary of State, confirming that it has complied with all filing and tax obligations in the state of New York.

2. Your New York LLC must conduct a name search on New York Department of State Division of Corporations to ensure that its desired name is available for use in the state of New York. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 60 days. You must file a name reservation application with the New York Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for New York DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every Indefinite, which costs $25.

3. Your New York LLC should prepare and file the Articles of Domestication with the New York Secretary of State, providing information about its existing New York LLC, its desired New York LLC name, and its new registered office address in New York.

4. Your New York LLC has designated a Resident Agent with a physical address in New York and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In New York, your Resident Agent must:

  • Be a resident of New York or a business entity authorized to do business in New York
  • Have a physical address in New York (P.O. boxes are not acceptable)

Choosing a reliable and responsible Resident Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Resident Agent or appoint a friend, family member or hire the Best New York Resident Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your New York LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Resident Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the New York Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in New York for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the New York Secretary of State is $250.00 for conversion.
  • Dissolution of New York LLC: The fee for filing the New York Articles of Dissolution with the New York Secretary of State is $60.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the New York Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your New York LLC’s principal place of business address in New York, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the New York Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated New York licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the New York Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your New York LLC’s address with the New York Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your New York LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your New York LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • New York Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in New York, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Resident Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in New York. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the New York Secretary of State, along with any necessary filing fees. The fee for the amendment is $200.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in New York, so it’s always a good idea to consult with a professional or refer to the New York Secretary of State website for accurate information.

Advantages of Changing New York LLC Address

Changing the address of an LLC in New York could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in New York, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of New York LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the New York Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change my LLC address in New York?
You can change your LLC address in New York by filing a Certificate of Change or Amendment of Articles of Organization with the New York Department of State.
How long does it take to change my LLC address in New York?
Changing your LLC address in New York typically takes 4-6 weeks to process.
Can I change my LLC address online in New York?
Yes, you can change your LLC address online in New York by filing through the New York Department of State’s online portal.
Is there a fee to change my LLC address in New York?
Yes, there is a fee when changing your LLC address in New York. Currently, the fee is $30.
Does my LLC need to be in good standing to change my address in New York?
Yes, your LLC must be in good standing with the New York Department of State to change its address.
Will changing my LLC address affect my New York tax status?
No, changing your LLC address in New York will not impact your tax status.
Can I change my registered agent when changing my LLC address in New York?
Yes, you can also change your registered agent when changing your LLC address in New York.
Do I need to notify my customers or vendors when I change my LLC address in New York?
Yes, you should notify your customers and vendors when you change your LLC address in New York.
Do I need to submit proof of my new address when changing my LLC address in New York?
No, you do not need to submit proof of your new address when changing your LLC address in New York.
Can I change my LLC name when changing my address in New York?
Yes, you can change your LLC name when changing your address in New York, but an additional fee will apply.
Can I change my business structure when changing my LLC address in New York?
No, you cannot change your business structure when changing your LLC address in New York.
Do I need to notify the IRS of my address change when changing my LLC address in New York?
Yes, you should notify the IRS of your address change when changing your LLC address in New York.
Can I use a virtual mailbox for my LLC address in New York?
Yes, you can use a virtual mailbox as your LLC address in New York, but you will need to provide a physical mailing address as well.
Will changing my LLC address affect my New York sales tax?
No, changing your LLC address in New York will not affect your sales tax.
Can I change my LLC address to a different county in New York?
Yes, you can change your LLC address to a different county in New York.
Can I change my LLC address to a different state from New York?
No, you cannot change your LLC address to a different state from New York.
How often can I change my LLC address in New York?
You can change your LLC address in New York as often as you need to, but there may be additional fees required for more frequent changes.
Can I change my LLC address while it is in the process of dissolution in New York?
No, you cannot change your LLC address while it is in the process of dissolution in New York.
What happens to mail sent to my old LLC address in New York?
Mail sent to your old LLC address in New York will be forwarded to your new address for a limited time, but it is also your responsibility to notify any affected parties of your new address.
Can I change my LLC address if I am not the registered agent in New York?
Yes, you can still change your LLC address in New York if you are not the registered agent.
Can I change my LLC address without notifying my partners in New York?
It is best practice to notify your partners when changing your LLC address in New York, but it is not legally required.
Can I use a personal address as my LLC address in New York?
Yes, you can use a personal address as your LLC address in New York, but it is recommended to use a separate business address.
What happens if I do not change my LLC address in New York?
If you do not change your LLC address in New York, you may miss important mail and legal documents, and you may be subject to fines and penalties for not maintaining a current address on file.
Can I change my LLC address if I have pending litigation in New York?
Yes, you can still change your LLC address in New York if you have pending litigation, but it is recommended to notify the court of your new address to avoid missing important court documents.
Can I change my LLC address over the phone in New York?
No, you cannot change your LLC address over the phone in New York.
Do I need to change my address on my New York business license when changing my LLC address?
Yes, you should also update your address on your New York business license when changing your LLC address.
Can I change my LLC address to a UPS store address in New York?
Yes, you can change your LLC address to a UPS store address in New York, but you will need to indicate that it is a commercial mailbox and provide the physical street address of the UPS store location.
Is there a time limit for changing my LLC address in New York?
There is no strict time limit for changing your LLC address in New York, but it is recommended to do so as soon as possible to avoid missing important mail and legal documents.
How do I change the address of my LLC in New York?
In New York, you can change the address of your LLC by filing a Certificate of Change of Registered Agent and/or Office with the New York Department of State.
What is the fee for changing the address of an LLC in New York?
The fee for changing the address of an LLC in New York is $30.
Do I need to hire a lawyer to change the address of my LLC in New York?
No, you do not legally need to hire a lawyer to change the address of your LLC in New York. However, it is recommended that you consult with a lawyer to ensure that all necessary documents are filed correctly.
How long does it take to change the address of my LLC in New York?
In New York, it can take up to 10 business days for the change of address paperwork to be processed and approved.
Do I need the consent of all members of my LLC to change the address in New York?
No, you do not need the consent of all members of your LLC to change the address in New York. However, it is recommended that you inform all members of the change in address.
Can I file the paperwork to change the address of my LLC online in New York?
Yes, you can file the paperwork to change the address of your LLC online in New York.
Once I file the paperwork to change the address of my LLC in New York, how long will it remain valid?
The change of address for your LLC in New York will remain valid until you file additional paperwork to update the address again.
What happens if I forget to update the address of my LLC in New York?
If you forget to update the address of your LLC in New York, you may not receive important communication from the government or creditors. You may also face penalties or fees for not keeping your information up to date.
Can I change the address of my LLC in New York without being physically present in the state?
Yes, you can change the address of your LLC in New York without being physically present in the state.
If my LLC is located in New York City, is there any additional paperwork required to change the address?
No, there is no additional paperwork required to change the address of an LLC located in New York City.
Can I check the status of the paperwork I filed to change the address of my LLC in New York?
Yes, you can check the status of the paperwork you filed to change the address of your LLC in New York on the New York Department of State website.
What happens if I move my LLC to another state?
If you move your LLC to another state, you must file paperwork with the new state to register your LLC there.
Can I change the address to a PO Box in New York?
Yes, you can use a PO Box as the address for your LLC in New York.
Who can sign the paperwork to change the address of my LLC in New York?
The Certificate of Change of Registered Agent and/or Office can be signed by any member of the LLC or someone authorized to sign on behalf of the LLC.
Will I receive a confirmation once my LLC address is changed in New York?
Yes, you will receive a confirmation once your LLC address is changed in New York.
Do I need to provide any supporting documents when changing the address of my LLC in New York?
No, you do not need to provide any supporting documents when changing the address of your LLC in New York.
What is the deadline for changing the address of my LLC in New York?
There is no specific deadline for changing the address of your LLC in New York; however, it is recommended that you change it as soon as possible to ensure that important information is received.
Do I need to update my LLC’s address with the IRS after changing the address in New York?
If your LLC has an EIN, you will need to update the address with the IRS after changing the address in New York.
Can I change the address of my LLC to a different county in New York?
Yes, you can change the address of your LLC to a different county in New York.
How do I notify vendors and customers of my LLC’s new address after it has been changed in New York?
You can notify vendors and customers of your LLC’s new address after it has been changed in New York by sending them an email or letter notifying them of the change.
What happens if I fail to properly notify vendors and customers of my LLC’s new address?
If you fail to properly notify vendors and customers of your LLC’s new address, you may miss important correspondence and payments.
Can I change the address during the formation of my LLC in New York?
Yes, you can change the address during the formation of your LLC in New York.
Will changing the address of my LLC in New York affect its name or tax status?
No, changing the address of your LLC in New York will not affect its name or tax status.
Can I change the address of my LLC more than once in New York?
Yes, you can change the address of your LLC more than once in New York.
Can I change the mailing address of my LLC’s registered agent in New York?
Yes, you can change the mailing address of your LLC’s registered agent in New York.
What should I do if I’m having trouble changing the address of my LLC in New York?
If you’re having trouble changing the address of your LLC in New York, you should contact the New York Department of State for assistance.
Do I need to update my business licenses after changing the address of my LLC in New York?
Yes, you will need to update your business licenses after changing the address of your LLC in New York.
Can I change the address of my LLC through a power of attorney in New York?
Yes, you can change the address of your LLC through a power of attorney in New York.

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Conclusion

Changing your LLC’s address in New York can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with New York regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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