How to Change LLC Address in North Dakota | A Step-by-Step Guide

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Change LLC Address in North Dakota

When you form a Limited Liability Company (LLC) in North Dakota, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your North Dakota LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your North Dakota LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your North Dakota LLC’s address, ensuring that you remain compliant with North Dakota regulations.

How to Change North Dakota LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the North Dakota Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, North Dakota will update the public record with the new address.

In North Dakota, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the North Dakota LLC’s operating agreement and the specific administrative rules and requirements of North Dakota in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in North Dakota, if you wish to protect your personal assets from business debts.

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Reasons to Change North Dakota LLC Address

Changing the address of an LLC in North Dakota can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in North Dakota, it’s important to update the North Dakota Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change North Dakota LLC Address

To change your North Dakota LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your North Dakota LLC’s address, it’s essential to determine whether a change is indeed necessary. In North Dakota, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in North Dakota or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your North Dakota LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in North Dakota; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your North Dakota business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in North Dakota, you will likely need to file an address change form with the North Dakota Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the North Dakota Secretary of State‘s website to download the necessary form for changing your North Dakota registered office address. This form may be called “North Dakota Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your North Dakota LLC must obtain a Certificate of Good Standing from the North Dakota Secretary of State, confirming that it has complied with all filing and tax obligations in the state of North Dakota.

2. Your North Dakota LLC must conduct a name search on North Dakota Secretary of State Business Records Search to ensure that its desired name is available for use in the state of North Dakota. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 1 year. You must file a name reservation application with the North Dakota Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for North Dakota DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $25.

3. Your North Dakota LLC should prepare and file the Articles of Domestication with the North Dakota Secretary of State, providing information about its existing North Dakota LLC, its desired North Dakota LLC name, and its new registered office address in North Dakota.

4. Your North Dakota LLC has designated a Registered Agent with a physical address in North Dakota and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In North Dakota, your Registered Agent must:

  • Be a resident of North Dakota or a business entity authorized to do business in North Dakota
  • Have a physical address in North Dakota (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best North Dakota Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your North Dakota LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the North Dakota Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in North Dakota for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the North Dakota Secretary of State is $100.00 for conversion.
  • Dissolution of North Dakota LLC: The fee for filing the North Dakota Articles of Dissolution with the North Dakota Secretary of State is $25.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the North Dakota Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your North Dakota LLC’s principal place of business address in North Dakota, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the North Dakota Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated North Dakota licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the North Dakota Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your North Dakota LLC’s address with the North Dakota Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your North Dakota LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your North Dakota LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • North Dakota Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in North Dakota, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in North Dakota. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the North Dakota Secretary of State, along with any necessary filing fees. The fee for the amendment is $135.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in North Dakota, so it’s always a good idea to consult with a professional or refer to the North Dakota Secretary of State website for accurate information.

Advantages of Changing North Dakota LLC Address

Changing the address of an LLC in North Dakota could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in North Dakota, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of North Dakota LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the North Dakota Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address of my LLC in North Dakota?
You can change the address of your LLC in North Dakota by filing the Articles of Amendment form with the Secretary of State’s office.
Can I change the address of my LLC online in North Dakota?
Yes, you can change the address of your LLC online using the Business Registration system provided by the North Dakota Secretary of State’s office.
Is there a fee to change the address of my LLC in North Dakota?
Yes, there is a $25 fee to change the address of your LLC in North Dakota.
What do I need to include in the Articles of Amendment form to change the address of my LLC in North Dakota?
You will need to include your LLC’s name, your new address, and your signature.
How long does it take to change the address of my LLC in North Dakota?
It generally takes about 5-7 days for the Secretary of State’s office to process your change of address request.
Do I need to notify the state of North Dakota if I change my LLC’s address?
Yes, you must notify the state of North Dakota if you change your LLC’s address by filing the Articles of Amendment form.
Can I use a PO Box for my LLC’s address in North Dakota?
Yes, you can use a PO Box for your LLC’s address in North Dakota.
Can I hire someone else to file the Articles of Amendment for me to change my LLC’s address in North Dakota?
Yes, you can hire a registered agent or an attorney to file the Articles of Amendment on your behalf.
What happens if I don’t change the address of my LLC in North Dakota?
If you do not change the address of your LLC in North Dakota, important legal documents may be sent to the wrong address.
Can I change the address of my LLC in North Dakota if I have outstanding tax debts or penalties?
No, you cannot change the address of your LLC in North Dakota if you have outstanding tax debts or penalties.
What is the deadline for changing the address of my LLC in North Dakota?
There is no specific deadline for changing the address of your LLC in North Dakota, but you should change it as soon as possible.
Will any other documents need to be updated once I change my LLC’s address in North Dakota?
Yes, you will need to update your LLC’s address on any legal documents, contracts, and tax forms.
Can I change the address of my LLC in North Dakota if I am in the process of dissolving it?
Yes, you can still change the address of your LLC in North Dakota if you are in the process of dissolving it.
Can I change the physical address of my LLC if I am the registered agent in North Dakota?
Yes, you can change the physical address of your LLC if you are the registered agent in North Dakota.
What if I receive important legal documents at my old LLC address after I’ve changed my address in North Dakota?
You should provide a forwarding address or return address to the sender and contact an attorney if necessary.
If my LLC is out of state but conducts business in North Dakota, can I change the address for it in North Dakota?
Yes, you can change the address of your out-of-state LLC in North Dakota if it conducts business in the state.
Can I change my LLC’s address more than once in North Dakota?
Yes, you can change your LLC’s address as often as needed in North Dakota.
Do I need to file a Certificate of Address Change if I change my LLC’s address in North Dakota?
No, you only need to file the Articles of Amendment form to change your LLC’s address in North Dakota.
If I change the address of my LLC in North Dakota, will I need to file annual reports/change of registered agent forms again?
No, changing the address of your LLC does not require filing any annual reports or change of registered agent forms again.
Can I change my LLC’s mailing address if it is different from the business address in North Dakota?
Yes, you can change your LLC’s mailing address to a different address than the physical business address in North Dakota.
Can I change my LLC’s address in North Dakota by email or fax?
No, you cannot change your LLC’s address in North Dakota by email or fax. You must either change it online or by mail.
Can I change the legal name of my LLC at the same time as changing the address in North Dakota?
No, changing the legal name of your LLC requires filing a separate Articles of Amendment form in North Dakota.
How do I know if my LLC’s address change has been processed by the North Dakota Secretary of State’s office?
You can check the status of your address change request online using the North Dakota Business Registration system.
Can I change my LLC’s address on the state tax forms in North Dakota after I’ve changed it with the Secretary of State’s office?
Yes, you should notify the North Dakota Department of Revenue of your LLC’s new address as well.
How do I update my LLC’s address with the North Dakota Department of Transportation if my LLC owns vehicles?
You will need to update your vehicle registration address by completing a Change of Address form with the North Dakota Department of Transportation.
Can I change my LLC’s address on my North Dakota state business license after I’ve changed it with the Secretary of State’s office?
Yes, you should update your LLC’s address on all state, local, and federal business licenses that you have.
Can I change the address of my LLC in North Dakota if it is on probation or restricted from doing business?
No, you cannot change the address of your LLC in North Dakota if it is on probation or restricted from doing business in the state.
What if I made a mistake on my Articles of Amendment form when changing my LLC’s address in North Dakota?
You can file a correction form with the North Dakota Secretary of State’s office to fix any mistake on your Articles of Amendment form.
What is an LLC?
An LLC is a limited liability company created under state law that provides personal liability protection for its owners.
How do I change my LLC address in North Dakota?
To change your LLC address in North Dakota, you must file Articles of Amendment with the North Dakota Secretary of State.
What are Articles of Amendment?
Articles of Amendment are documents that LLCs use to modify or update their existing formation documents.
How do I obtain Articles of Amendment in North Dakota?
You can obtain Articles of Amendment by requesting them from the North Dakota Secretary of State’s office.
Do I need to provide a reason for the change of address in the Articles of Amendment?
No, you do not have to provide a reason for the change of address in the Articles of Amendment, it’s not mandatory.
How often can I change my LLC address?
An LLC can change its address as often as necessary, as long as it follows procedures established by the North Dakota Secretary of State.
Is there a fee for changing my LLC address in North Dakota?
Yes, there is a fee for changing your LLC address in North Dakota. The amount charged can vary by state.
How long does it take for the North Dakota Secretary of State to process Articles of Amendment?
It takes about 2-3 weeks for the North Dakota Secretary of State to process Articles of Amendment.
Can I make the LLC address change online?
Yes, you can make the LLC address change online once you have registered your account with the North Dakota Secretary of State online portal.
What is the deadline to file the Articles of Amendment in North Dakota?
There is no deadline to file the Articles of Amendment in North Dakota.
Is there any other document required to be supplemented along with the Articles of Amendment for LLC address change in North Dakota?
No, there is no requirement of a supplmentry document to change LLC address in North Dakota, The llc may provide additional documentation as per its capability and deciding authority.
Do I need to notify my bank of this change?
Yes, it is important to notify your bank of any changes to your office address.
Who will notify the customers/clients about this change of address?
It is the LLC’s responsibility to notify customers/clients about the change of address.
Can other people be authorized to file Articles of Amendment?
Yes, other people can be authorized to file Articles of Amendment, provided these people are listed as company officers or authorized legal representative`roles in the formation documents.
What if a filed Article contains errors?
If a filed Article contains errors the Articles need to be corrected and refiled with the North Dakota Secretary of State.
Can I file the Articles of Amendment if my LLC is not in “good standing” under North Dakota law?
No, one cannot file Articles of Amendment if the LLC is no longer in “good standing” under North Dakota law.
Do I have to change other formation documents along with this change of address?
It is recommended to review other estate documents and make updates or modifications as required.
What if I don’t have articles of formation for the LLC?
If you don’t have articles of formation for the LLC you should consult a qualified attorney to find out the documents you need to file for making a LLC or Limited Liability Partnership (LLP) depending upon insights.
Can the North Dakota Secretary of State reject my Articles of Amendment Application?
Yes, the North Dakota Secretary of State can reject the Articles of Amendment Application in case of any errors in the application or legal disputes related to the same management patterns.
If I run into problems, can the North Dakota Secretary of State help me?
Yes, private and assisted technical help is a tentative service among registered LLCs by the North Dakota Secretary of State office.
What if I cannot proceed without a physical change/entity like a lease agreement or buying property to submit the Articles for address amendment?
I would recommend consulting the legislation of businesses or the assistance desk of the North Dakota Governor’s in the district.
How long does it take to get the changes added to the online database?
Generally, it takes 2 to 3 days after the Documents was reviewed online by submitting the application fee.
Can I write a North Dakota office address while submiting changes?
Yes, one must need a North Dakota Based Office or hired agent office identification number to institute documents and proceed to file the attachments.
Will North Dakota provide me with notification of pending Changes?
Yes, it should provide reports sufficiently needed for notification of pending or incomplete attachments.
How do I know the Status of the previous updates?
You mus verifiy the updates at the North Dakota Secretary of State Online Portal with a verified user ID.
Does the documentation process involve electronic attaching?
Yes to some extent all the sample forms or documentes are dated in excel/csv format to be quickly attached to the revised or derived same pages similar to original formation application.
Does updated data process need a mailing address?
No, updating LLC data processes and system verifiying can suffice with your tax identification, Social Security Code or Legal Passcode if valid.
Can an LLC have Multiple Address of Operations?
Yes, A limited liability company operating in North Dakota may have multiple places of business. They can file multiple amendments in the event of persistent business expansion to another address.

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Conclusion

Changing your LLC’s address in North Dakota can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with North Dakota regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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