How to Get a Certificate of Good Standing in North Dakota | A Comprehensive Guide


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Obtain a Certificate of Good Standing in North Dakota

If you want to start an LLC in North Dakota, you should be aware that you need a Certificate of Good Standing to operate. A Certificate of Good Standing is one important document you’ll want in such situations. It is an official document issued by the North Dakota Secretary of State’s office. It proves that a business entity is duly registered, authorized to transact business, and compliant with all state regulations and requirements. This certificate is essential for businesses in various situations, such as opening a bank account, obtaining financing, registering a foreign entity to do business in North Dakota, and engaging in business transactions. 

In this article, Webinarcare Editorial Team will provide an in-depth guide on Getting a Certificate of Good Standing in North Dakota, outlining its eligibility requirements, the application process, usage, and frequently asked questions. You must be guided by all the factors gathered in this article.

What is a Certificate of Good Standing?

A Certificate of Good Standing is a document issued by the Secretary of State’s office in a specific state, such as North Dakota. This certificate confirms that the corporation, LLC, or other business entity is legally registered and authorized to conduct business within the state. It also verifies that the entity has complied with all state requirements, such as filing Annual Reports and paying necessary fees. The Certificate of Good Standing is often required when you start a business or qualify to register a Foreign LLC in North Dakota.

Acquiring a Certificate of Good Standing in North Dakota is a crucial step in your journey after starting an LLC in North Dakota. It’s your badge of authenticity that validates your commitment and legal standing in the world of business.

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How to Get a Certificate of Good Standing in North Dakota

In obtaining the Certificate of Good Standing in North Dakota, there are things that you should consider, including getting and submitting the form, paying for the filing fee, and receiving the Certificate of Good Standing.

Step 1: Get and Submit the Form

The first thing you need to do is get the form and submit the form for your Certificate of Good Standing. The form is available on the North Dakota Secretary of State website. You can download the form and mail it or submit it online. 

Online Application Process:

  1. Visit the North Dakota Secretary of State website: In North Dakota, you can visit the North Dakota Secretary of State which offer an online portal for business services that includes the option to request a Certificate of Good Standing.
  2. Register an account: You may need to create an account or log in to your existing account to access the application process.
  3. Provide required information and documentation: The online application typically requires basic information about your business, such as the entity name, identification number, and business type. You may also need to upload supporting documents. 

Paper Application Process:

  1. Download and complete the appropriate forms: Visit the North Dakota Secretary of State website to download the required application forms for a Certificate of Good Standing. Complete the forms, ensuring all information is accurate and up-to-date.
  2. Provide required documentation: In North Dakota, you may need to include copies of your registration documents, Articles of Organization, annual reports, or other supporting materials.
  3. Mail or deliver the application: Once you have completed the forms and gathered the necessary documents, mail or deliver the application package to the North Dakota, 600 E Boulevard Avenue Dept 108, Bismarck ND 58505-0500, along with the required fees.

Step 2: Filing Fee and Processing Time

The fees for obtaining a Certificate of Good Standing cost around $15. Check the North Dakota Secretary of State website for the most up-to-date fee schedule. However, the Certificate of Good Standing’s processing time varies from state to state. It can take a few days to a few months to obtain the Certificate of Good Standing in North Dakota.

Step 3: Receive the Certificate of Good Standing

Your forms begin processing once the form and the required filing fee are submitted. The procedure might take a long time. You can inquire with the North Dakota Secretary of State whether they provide expedited filing; the document may take many months to arrive.

Eligibility Requirements for North Dakota Certificate of Good Standing

To obtain a Certificate of Good Standing, a business entity must meet specific eligibility requirements. These requirements vary depending on the type of business entity type and compliance with North Dakota regulations.

Entity Types

The following entity types can obtain a Certificate of Good Standing in North Dakota:

Corporations

A corporation is a legal entity that is separate and distinct from its owners, known as shareholders. It is created under a state’s laws and given certain rights, privileges, and liabilities. The formation and operation of a corporation are governed by corporate law, which varies depending on the jurisdiction where the corporation is established. Corporations can be classified as S-Corporation, C-Corporation, and Non-profit Corporations.

Limited Liability Companies (LLCs)

An LLC, or Limited Liability Company, is a type of business structure that combines the flexibility and simplicity of a partnership with the limited liability protection of a corporation. If you plan to form an LLC, we provide the Best LLC Services for your business.

Non-Profit Organizations

A non-profit organization (NPO) is a type of organization that operates for a purpose other than generating profit for its owners or shareholders. Instead, the primary objective of a non-profit is to serve the public interest or support a particular social, educational, religious, or charitable cause. 

Limited Partnerships (LPs)

A Limited Partnership (LP) is a type of business structure comprising two or more partners with different levels of liability and involvement in business management. There are two types of partners in a limited partnership:

  • General Partners: These partners have unlimited personal liability for the debts and obligations of the partnership, and they are responsible for managing the business’s day-to-day operations. 
  • Limited Partners: These partners have limited liability, meaning their personal assets are generally protected, and their financial responsibility is limited to their investment in the partnership. 

Compliance with State Regulations

A business must be in good standing with the North Dakota Secretary of State’s office. This means that the entity has complied with all state regulations and requirements, including:

  • Submitting annual reports and fees on time
  • Having the necessary licenses and permits to operate in North Dakota
  • Maintaining a Registered Agent with a physical address in North Dakota.

If you want to hire a Registered Agent for your LLC, you should know more about North Dakota Registered Agent Services.

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Using North Dakota Certificate of Good Standing

North Dakota Certificate of Good Standing is an essential document for businesses in various situations, such as:

  • Business Transactions: When entering into contracts, partnerships, or other transactions, other parties may require proof that your business is in good standing with the state. A Certificate of Good Standing serves as this verification.
  • Opening a Bank Account: Financial institutions often require a Certificate of Good Standing to open a business bank account or line of credit. Opening a bank account for your North Dakota business is essential for maintaining a clear separation between your personal and business finances. This separation helps preserve the limited liability protection offered by the LLC structure. You can check out the Best Banks in North Dakota, which offers the best fees, services, and convenience for your business needs.
  • Registering a Foreign Entity to Do Business in North Dakota: If your business is registered in another state but wishes to operate in North Dakota, you may need to provide a Certificate of Good Standing from your home state as part of the registration process. Aside from that, you also need to hire a Registered Agent to file for your Certificate of Good Standing in the North Dakota Secretary of State office.
  • Obtaining Financing or Loans: Lenders may require a Certificate of Good Standing to verify that your business is in good standing before approving financing or loans. You can check out the Best Small Business Loans for your North Dakota business.

It is essential to note that depending on the state, a Certificate of Good Standing has a limited validity period, usually between six months and one year. As a result, businesses should ensure they keep their Certificate of Good Standing up-to-date by renewing or updating it as necessary.

Difference Between a Certificate of Status, Certificate of Good Standing, and Certificate of Existence

While the terms may vary by state, they generally refer to the same document. A Certificate of Status, Good Standing, or Existence proves that a business is authorized to transact in the state and has complied with all state regulations and requirements.

How Long Does it Take to Obtain a Certificate of Good Standing?

The processing time for a Certificate of Good Standing can vary depending on the state and the application method. Online applications are typically processed more quickly, often within a few business days. Paper applications may take longer, with processing times ranging from one week to several weeks.

Can I Transfer a Certificate of Good Standing From One State To Another?

A Certificate of Good Standing  is specific to the state in which it is issued. If you are registering a foreign entity to do business in North Dakota, you will need to obtain a Certificate of Good Standing  from your home state, in addition to meeting any other registration requirements in North Dakota.

Consequences of Not Having a Valid Certificate of Good Standing

Operating a business without a valid Certificate of Good Standing  can have serious consequences, such as fines, penalties, and even the suspension or revocation of your business’s authorization to operate. Additionally, you may need help when attempting to engage in business transactions, open bank accounts, or obtain financing.

FAQs

What is a Certificate of Good Standing?
A Certificate of Good Standing is an official document that states that a business entity is authorized to do business in a particular state and that it has complied with all state requirements.
Do I need a Certificate of Good Standing in order to operate my business in North Dakota?
It depends on the type of business you have and what you plan to do with it. Many businesses, especially those that require licenses or permits, may need to obtain a Certificate of Good Standing in order to operate legally in the state.
How do I obtain a Certificate of Good Standing in North Dakota?
You can obtain a Certificate of Good Standing from the North Dakota Secretary of State’s office by submitting a written request and paying a fee.
What is the fee for obtaining a Certificate of Good Standing in North Dakota?
The fee for obtaining a Certificate of Good Standing in North Dakota is $10.
How long does it take to obtain a Certificate of Good Standing in North Dakota?
It usually takes about 2-3 business days to obtain a Certificate of Good Standing in North Dakota.
Can I submit my request for a Certificate of Good Standing online?
Yes, you can submit your request for a Certificate of Good Standing online through the North Dakota Secretary of State’s website.
What information do I need to provide when requesting a Certificate of Good Standing in North Dakota?
Typically, you will need to provide your business name, state of incorporation, and the address of your registered agent in North Dakota.
Can I get a Certificate of Good Standing if I am not current on my state taxes?
No, you must be current on all state taxes in order to obtain a Certificate of Good Standing in North Dakota.
Will I receive a paper copy or electronic copy of my Certificate of Good Standing?
You will receive a paper copy of your Certificate of Good Standing in the mail.
What is the validity period of a Certificate of Good Standing in North Dakota?
The validity period of a Certificate of Good Standing in North Dakota is 30 days.
Can I renew my Certificate of Good Standing in North Dakota?
No, you must request a new Certificate of Good Standing every time you need one.
Is there a difference between a Certificate of Good Standing and a Certificate of Existence?
No, these terms are generally used interchangeably and refer to the same type of document.
What other documents may I need to provide when requesting a Certificate of Good Standing in North Dakota?
Depending on your business structure, you may need to provide a copy of your articles of incorporation or organization.
What if my business is not in good standing in North Dakota?
If your business is not in good standing in North Dakota, you will need to take steps to remedy the situation before you can obtain a Certificate of Good Standing.
Can I get a Certificate of Good Standing if I have outstanding lawsuits or judgments against my business?
No, you must resolve any outstanding legal issues before you can obtain a Certificate of Good Standing in North Dakota.
What types of businesses can request a Certificate of Good Standing?
Any type of business entity registered to do business in North Dakota can request a Certificate of Good Standing.
Can individuals request a Certificate of Good Standing in North Dakota?
No, Certificates of Good Standing are only issued to business entities.
How long does it take to receive a Certificate of Good Standing in the mail after you request it?
It usually takes 7-10 days to receive a Certificate of Good Standing in the mail.
Can I request expedited processing of my Certificate of Good Standing request?
Yes, you can request expedited processing for an additional fee of $5.
What is the difference between a “domestic” and “foreign” business in North Dakota?
A domestic business is one that is incorporated under North Dakota law and has its principal place of business in the state. A foreign business is one that is incorporated outside of North Dakota but has registered to do business in the state.
Can a foreign business obtain a Certificate of Good Standing in North Dakota?
Yes, a foreign business that has registered to do business in North Dakota can obtain a Certificate of Good Standing.
Can I obtain a Certificate of Good Standing if I am a sole proprietor?
No, sole proprietors cannot obtain Certificates of Good Standing because they are not registered as business entities with the state.
Can I obtain a Certificate of Good Standing if I have changed my business name?
Yes, you can obtain a new Certificate of Good Standing under your new business name.
Can I change my business name when requesting a Certificate of Good Standing?
No, you cannot change your business name when requesting a Certificate of Good Standing. You must submit a separate name change request to the North Dakota Secretary of State.
Can I request multiple copies of my Certificate of Good Standing?
Yes, you can request as many copies as you need, but you will need to pay the $10 fee for each individual copy.
Can I request my Certificate of Good Standing be sent to a different address than my registered agent?
Yes, you can request to have your Certificate of Good Standing sent to a different address.
Is a Certificate of Good Standing the same as a business license?
No, a Certificate of Good Standing is not the same as a business license. It is a document that simply certifies that your business is authorized to do business in North Dakota.
Do I need to have a Certificate of Good Standing notarized?
No, you do not need to have a Certificate of Good Standing notarized. The document will already be signed and stamped by a state official.
Why do I need a Certificate of Good Standing for my business?
Many states, including North Dakota, require a Certificate of Good Standing before you can do business within their borders. Additionally, banks and other creditors may require a certificate in order to provide financing.
How can I obtain a Certificate of Good Standing in North Dakota?
You can apply for a certificate online via the North Dakota Secretary of State’s website or by mail.
Can I apply for a Certificate of Good Standing online?
Yes, you can apply for a certificate online via the North Dakota Secretary of State’s website.
How much does it cost to obtain a Certificate of Good Standing in North Dakota?
The fee for a Certificate of Good Standing is $10.
Do I need to be a North Dakota resident to obtain a Certificate of Good Standing?
No, but you do need to have a North Dakota registered agent to accept legal documents on your behalf.
What is a registered agent?
A registered agent is an individual or company authorized by your business to accept legal documents on your behalf.
How can I find a registered agent in North Dakota?
You can hire a registered agent service or ask a lawyer in North Dakota to act as your registered agent.
Do I need to have any documentation prepared before applying for a Certificate of Good Standing?
No, but you must be up to date on all state taxes and fees.
Can I request expedited processing of my Certificate of Good Standing application?
Yes, but it will cost an additional fee.
What is the fee to request expedited processing of a Certificate of Good Standing application in North Dakota?
$45.
Can I apply for a Certificate of Good Standing by mail?
Yes, you can apply for a certificate by mailing a completed application form and the applicable fee to the North Dakota Secretary of State’s office.
How long does it take to obtain a Certificate of Good Standing by mail?
It can take up to two weeks to process your application by mail.
How do I verify that my business is in good standing in North Dakota before I request a Certificate of Good Standing?
You can search your business on the North Dakota Secretary of State’s website.
What information do I need to provide on the Certificate of Good Standing application?
You will need to provide your business name, business address, registered agent information, and the specific reason for requesting the certificate.
What forms of payment are accepted for the Certificate of Good Standing fee?
Checks and money orders made payable to the Secretary of State are accepted.
Can I pay the Certificate of Good Standing fee online?
No, the North Dakota Secretary of State’s website does not currently accept online payments.
Can I request a Certificate of Good Standing for a recently closed North Dakota business?
No, a certificate can only be issued if the business is currently active and in good standing.
What if there are issues with my business that could prevent me from obtaining a Certificate of Good Standing?
You will need to work to correct those issues before applying for a Certificate of Good Standing.
Can a Certificate of Good Standing be invalidated after it has been issued?
Yes, if the business falls out of good standing with the state.
How long is a Certificate of Good Standing valid?
It is valid for 30 days.
Can I get a replacement Certificate of Good Standing if I lose the original?
Yes, you can request a replacement by submitting a written request along with the applicable fee.
Are there any restrictions on how I can use a Certificate of Good Standing?
No, you can use it as proof that your business is authorized to conduct business in North Dakota.
Can I use my Certificate of Good Standing for any other purposes outside of North Dakota?
Yes, some other states and countries may recognize a North Dakota Certificate of Good Standing as proof of good standing.
Can I obtain a Certificate of Good Standing for a business that is not located in North Dakota but is registered to do business in North Dakota?
Yes, but you will need to work with a registered agent located in North Dakota.
Is there a way I could get legal help specifying the requirements for a Certificate of Good Standing in North Dakota?
Yes, you may consult with a business attorney in North Dakota for specific details on requirements for a Certificate of Good Standing.
Would legal disputes arising after obtaining the Certificate of Good Standing make the Certificate invalid?
The certificate remains valid till 30 days post issuance unless state legal issues arise after issuance. In that case, you may lose the certificate and or be prohibited from enjoying its benefits.

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Conclusion

A Certificate of Good Standing in North Dakota is an essential document for businesses operating within the state. Ensuring that your business remains in good standing with the state by complying with all regulations and requirements and keeping your Certificate of Good Standing  up-to-date is crucial. Suppose you need assistance obtaining a Certificate of Good Standing  or have questions about the process. In that case, it is best to consult with the North Dakota Secretary of State office or seek legal advice from a professional familiar with your state’s business laws.

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