How to Change LLC Address in Oklahoma | A Step-by-Step Guide

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Change LLC Address in Oklahoma

When you form a Limited Liability Company (LLC) in Oklahoma, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Oklahoma LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Oklahoma LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Oklahoma LLC’s address, ensuring that you remain compliant with Oklahoma regulations.

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Oklahoma Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Oklahoma will update the public record with the new address.

In Oklahoma, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Oklahoma LLC’s operating agreement and the specific administrative rules and requirements of Oklahoma in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Oklahoma, if you wish to protect your personal assets from business debts.

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Reasons to Change Oklahoma LLC Address

Changing the address of an LLC in Oklahoma can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Oklahoma, it’s important to update the Oklahoma Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Oklahoma LLC Address

To change your Oklahoma LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Oklahoma LLC’s address, it’s essential to determine whether a change is indeed necessary. In Oklahoma, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Oklahoma or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Oklahoma LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Oklahoma; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Oklahoma business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Oklahoma, you will likely need to file an address change form with the Oklahoma Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Oklahoma Secretary of State‘s website to download the necessary form for changing your Oklahoma registered office address. This form may be called “Oklahoma Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Oklahoma LLC must obtain a Certificate of Good Standing from the Oklahoma Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Oklahoma.

2. Your Oklahoma LLC must conduct a name search on Oklahoma Secretary of State Business Entity Search to ensure that its desired name is available for use in the state of Oklahoma. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 60 days. You must file a name reservation application with the Oklahoma Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Oklahoma DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every Indefinite, which costs $25.

3. Your Oklahoma LLC should prepare and file the Articles of Domestication with the Oklahoma Secretary of State, providing information about its existing Oklahoma LLC, its desired Oklahoma LLC name, and its new registered office address in Oklahoma.

4. Your Oklahoma LLC has designated a Registered Agent with a physical address in Oklahoma and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Oklahoma, your Registered Agent must:

  • Be a resident of Oklahoma or a business entity authorized to do business in Oklahoma
  • Have a physical address in Oklahoma (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Oklahoma Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Oklahoma LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Oklahoma Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Oklahoma for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Oklahoma Secretary of State is $300.00 for conversion.
  • Dissolution of Oklahoma LLC: The fee for filing the Oklahoma Articles of Dissolution with the Oklahoma Secretary of State is $25.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Oklahoma Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Oklahoma LLC’s principal place of business address in Oklahoma, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Oklahoma Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Oklahoma licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Oklahoma Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Oklahoma LLC’s address with the Oklahoma Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Oklahoma LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Oklahoma LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Oklahoma Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Oklahoma, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Oklahoma. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Oklahoma Secretary of State, along with any necessary filing fees. The fee for the amendment is $100.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Oklahoma, so it’s always a good idea to consult with a professional or refer to the Oklahoma Secretary of State website for accurate information.

Advantages of Changing Oklahoma LLC Address

Changing the address of an LLC in Oklahoma could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Oklahoma, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Oklahoma LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Oklahoma Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What’s the process for changing LLC address in Oklahoma?
The LLC address change process in Oklahoma involves filing for a Change of Registered Agent or Registered Office with the Oklahoma Secretary of State.
Can an LLC address be changed online in Oklahoma?
Yes, you can update your LLC address in Oklahoma online through the Oklahoma Secretary of State’s website.
Is there a fee for changing the address on an LLC in Oklahoma?
Yes, there is a $25 fee for changing an LLC address in Oklahoma.
How long does it take to change an LLC address in Oklahoma?
Generally, it takes around 1-2 business days for the Oklahoma Secretary of State to process an LLC address change request.
Do we need to update our LLC address with the Oklahoma Secretary of State every time we move our business location?
Yes, it’s essential to inform the Oklahoma Secretary of State every time you move your LLC business address to ensure that you receive pertinent state legal notifications, including tax forms, legal summonses, lawsuits, and annual renewal notices.
What if my LLC’s registered agent address has changed but the physical address of my business hasn’t?
If the physical address of your Oklahoma LLC business stays the same, you must still file a Change of Registered Agent or Registered Office with the Oklahoma Secretary of State designating the new registered address for notifications from the state government agencies.
Does the LLC change of address have to be filed before relocating?
No. It would be best if you relocated first, but make sure you file the Change of Business Address-Articles of Amendment with the pertinent Oklahoma state agencies promptly thereafter within the requirements established by the state government authority.
Which documents need to be filed for changing an Oklahoma LLC address?
To change the address of an LLC in Oklahoma, you must file OK Articles of Amendment to alter your principal office location and, if applicable, file a Change of Resident Agent or Registered Office.
Can I change my LLC member’s address online in Oklahoma?
No. You have to mail in the LLC Articles of Amendment to change the business’ principal office address or change the LLC statements of organizational papers to update the member address with the Oklahoma Secretary of State.
What happens if I fail to inform the Oklahoma Secretary of State of my LLC’s new address?
Your LLC may lose ‘good standing’ status, incurring penalties, fines, additional paperwork needs, or gaining state subsidies, so keeping your registered office or principal office records current with the Governmental authority is vital.
Can I use a post office box for my LLC’s physical address in Oklahoma?
An LLC physical address cannot be a PO Box. LLC businesses in Oklahoma are required to provide the state with designated physical address of the business that to receive registered important mail from governmental authorities, including tax forms, legal acts.
Is change of mailing address same as change of business address?
This answer requires more clarifications from the questioner; to avoid confusion, they were suggesting that LLC communicants keep record changes related to physical or mailing addresses up-to-date with the Oklahoma state government agencies.
Where can I find the Change of Registered Agent form in Oklahoma?
You can find the “Change of Registered Agent or Registered Office” form in the forms section on the website of the Oklahoma Secretary of State’s website.
Do I need to update my Federal IRC as well when changing my LLC address in Oklahoma?
Yes. When you amend your Oklahoma Articles of Organization and make significant modifications to your entity, you will also need to make appropriate changes with the IRS and Department of Treasury.
Can I request a waiver of fees associated with my LLC address change in Oklahoma?
No. unless under certain severe financial hardship circumstances, a fee waiver is not standard practice. Oklahoma charges a filing fee of $25.00 to process the LLC Articles of Amendments indicating the change of an LLC address.
Can I keep my old business location open if I am opening a new location for LLC?
It is permissible to continue to run your old location if extended footprints of your services are feasible during the relocation or start-up phases, provided the old physical address is not being used in the Oklahoma or Federal government documentation identifying your new physical premises,.
Do I have to disclose social security numbers on Oklahoma LLC paperwork for a business address change?
No. Informational documents related to the Change of Registered Agent or address changes with the Oklahoma Secretary of State do not require divulging employees’ or principals’ personally identifying data at the formation stages time-wise.
What if I don’t have another physical address to update on Oklahoma LLC paperwork?
LLC Articles of Amendment and Registered Agent or Registered Office change form is unsuitable if you can’t offer an alternative address that accurately reflects your new desires. Consult an Oklahoma Business Attorney for solutions.
Does changing LLC address affect licenses, permits issued to the LLC by the State of Oklahoma?
Yes. Oklahoma demands additional action when making address changes affecting permits or licenses issued by a regulatory State agency substantially. Contact the appropriate licensing board (i.e., medical, insurance, or real estate guardianship organizations, etc.) to find their response requirement in this area.
Can I change LLC business names while changing the physical address in Oklahoma?
Yes. The owner may adjust the Certificate of Organization understandard guidelines altering their corresponding Resident office particulars at the same time.
Is the change in LLC’s address published in Oklahoma newspapers?
No, Oklahoma does not require public newspaper notifications for LLC address changes in the state.
What happens if an Oklahoma LLC moves to another state?
When Moving business from Oklahoma to another state, another formal closure proceeding with persons possibly interested in making claims to the outstanding LLC can be commenced according to the Oklahoma Secretary of State regulations.
What if I fail to inform the Oklahoma Secretary of State on time for making change of address in Oklahoma?
Failure to fully update your registered address to the government could result in not receiving important service-of-process notices, annual notice reminders, inability to participate in awards of state funds available to qualified LLC business operators who’s informing the state entity operation data are current and legislated requirements too.
Is the State of Oklahoma’s Internal Revenue permit automatically updated with change of LLC address on state documents?
No. If revising your LLC registered agent or any essential functions about it, like the physical office locations’ exact street addresses provided in the Articles of Organization service’s form, IRS notifications will likely require the identical modifications and under similar guarantee rules too.
Are updating Oklahoma State and Federal businesses Addresses simultaneous acts?
Yes. Because Oklahoma’s EIN assigns authority by the IRS, to update and keep in sync the EIN and address details on legal forms wouldn’t unexpectedly differ.
Can Address and Officer Lists for Online renewal with Oklahoma be updated together?
Yes. It is beneficial with state government agencies to update both critical action items during or before the end of renewal instead of making more than one sometimes-costly filing later.
Can I change my registered agent later in Oklahoma when I move to a new office or change the LLC name even after if I just revised it?
Yes. In Terms of Georgia LLC statutes, names often reflect continually adaptations to conducting organizations or units; staying concurrent with registered office updates is vital in Oklahoma as well.
Can I use a virtual office as my LLC’s Oklahoma physical address?
In Oklahoma, you can use a “virtual office” as your LLC’s registered agent or law firm, but they need a physical street address for the purpose of taking legal process services.
Can I use an ancestor or his location instead to qualify as registered address though have nothing immediately to do with relative’ business?
Although not explicitly prohibited, using an ancestor’s known existing named address location having no bearing on the true, functioning address for another business place would be seen as misuse signaling violation of government laws pertaining to limited liability corporate entity formation or intentions indicative of fraudulent actions, providing a basis for investigation by authorities.
What is the process for changing an LLC address in Oklahoma?
To change an LLC address in Oklahoma, you must file an amendment with the Oklahoma Secretary of State.
Can I change the address of my Oklahoma LLC online?
Yes, you can change the address of your Oklahoma LLC online through the Oklahoma Secretary of State’s website.
What information do I need to provide in my Oklahoma LLC address change amendment?
You need to provide your LLC’s name, its current address, its new address, and a signature of a member or authorized representative of the LLC.
Is there a fee to change the address of my Oklahoma LLC?
Yes, there is a $50 fee to file an LLC address change amendment in Oklahoma.
How long does it take for the Oklahoma Secretary of State to process an LLC address change amendment?
Generally, the Oklahoma Secretary of State processes LLC address change amendments within 3-5 business days.
Can I expedite the processing of my Oklahoma LLC address change amendment?
Yes, you can expedite the processing of your Oklahoma LLC address change amendment for an additional fee of $25.
Can I change my Oklahoma LLC’s registered agent at the same time as changing its address?
Yes, you can file a change of registered agent and address amendment together with the Oklahoma Secretary of State.
Do I need to notify anyone else of my Oklahoma LLC’s address change?
You may need to notify the Internal Revenue Service, Oklahoma Tax Commission, and other relevant agencies of your Oklahoma LLC’s address change.
How do I update my Oklahoma LLC’s address with the Internal Revenue Service?
You can update your Oklahoma LLC’s address with the IRS by filing Form 8822-B.
Do I need to update my Oklahoma LLC’s address on its formation documents?
In most cases, you do not need to update your Oklahoma LLC’s address on its formation documents. However, you should check your operating agreement to see if it requires an update.
Can I change the address of my Oklahoma LLC to a PO Box?
Yes, you can change the address of your Oklahoma LLC to a PO Box.
Can the Oklahoma Secretary of State reject my LLC address change amendment?
Yes, the Oklahoma Secretary of State can reject your LLC address change amendment if there are errors or omissions in the filing.
Can I cancel my Oklahoma LLC address change amendment after filing it?
No, you cannot cancel your Oklahoma LLC address change amendment after filing it.
How often can I change the address of my Oklahoma LLC?
There are no limits to how often you can change the address of your Oklahoma LLC.
Will changing my Oklahoma LLC’s address affect its tax status?
No, changing your Oklahoma LLC’s address does not affect its tax status.
Can I change my Oklahoma LLC’s address to another state?
No, you cannot change your Oklahoma LLC’s address to another state. You will need to form a new LLC in the other state.
Do I need to provide a reason for changing my Oklahoma LLC’s address?
No, you do not need to provide a reason for changing your Oklahoma LLC’s address.
How do I apply for a certificate of good standing after changing my Oklahoma LLC’s address?
You can apply for a certificate of good standing with the Oklahoma Secretary of State after your LLC address change amendment has been filed and processed.
Will changing my Oklahoma LLC’s address affect my EIN?
No, changing your Oklahoma LLC’s address will not affect your EIN. However, you will need to update your address with the Internal Revenue Service.
Can I change my Oklahoma LLC’s address without notifying my bank?
No, you should notify your bank and other financial institutions of your Oklahoma LLC’s address change.
Do I need to update my Oklahoma LLC’s address on business licenses and permits?
Yes, you need to update your Oklahoma LLC’s address on its business licenses and permits.
What happens if I fail to update my Oklahoma LLC’s address with the Secretary of State?
You may not receive important notices and documents from the Secretary of State if you fail to update your Oklahoma LLC’s address.
How do I know if my Oklahoma LLC address change amendment has been approved?
You will receive a copy of your approved Oklahoma LLC address change amendment by mail.
Can I change my Oklahoma LLC’s address to my home address?
Yes, you can change your Oklahoma LLC’s address to your home address.
Can I change the address of my Oklahoma professional LLC?
Yes, you can change the address of your Oklahoma professional LLC in the same way as a regular LLC.
How do I change the address of my Oklahoma series LLC?
You need to file a separate address change amendment for each series of your Oklahoma series LLC.
Can I change my Oklahoma LLC’s address using a power of attorney?
Yes, you can change your Oklahoma LLC’s address using a power of attorney if it is specifically authorized in the document.
Can I change my Oklahoma LLC’s name at the same time as changing its address?
Yes, you can file a name change and address change amendment together with the Oklahoma Secretary of State.

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Conclusion

Changing your LLC’s address in Oklahoma can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Oklahoma regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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