How to Change LLC Address in Tennessee | A Step-by-Step Guide


Steve Bennett
Steve Bennett
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Change LLC Address in Tennessee

When you form a Limited Liability Company (LLC) in Tennessee, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Tennessee LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Tennessee LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Tennessee LLC’s address, ensuring that you remain compliant with Tennessee regulations.

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Tennessee Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Tennessee will update the public record with the new address.

In Tennessee, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Tennessee LLC’s operating agreement and the specific administrative rules and requirements of Tennessee in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Tennessee, if you wish to protect your personal assets from business debts.

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Reasons to Change Tennessee LLC Address

Changing the address of an LLC in Tennessee can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Tennessee, it’s important to update the Tennessee Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Tennessee LLC Address

To change your Tennessee LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Tennessee LLC’s address, it’s essential to determine whether a change is indeed necessary. In Tennessee, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Tennessee or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Tennessee LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Tennessee; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Tennessee business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Tennessee, you will likely need to file an address change form with the Tennessee Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Tennessee Secretary of State‘s website to download the necessary form for changing your Tennessee registered office address. This form may be called “Tennessee Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Tennessee LLC must obtain a Certificate of Existence from the Tennessee Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Tennessee.

2. Your Tennessee LLC must conduct a name search on Tennessee Secretary of State Business Information Search to ensure that its desired name is available for use in the state of Tennessee. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 4 months. You must file a name reservation application with the Tennessee Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Tennessee DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs varies by county.

3. Your Tennessee LLC should prepare and file the Articles of Domestication with the Tennessee Secretary of State, providing information about its existing Tennessee LLC, its desired Tennessee LLC name, and its new registered office address in Tennessee.

4. Your Tennessee LLC has designated a Registered Agent with a physical address in Tennessee and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Tennessee, your Registered Agent must:

  • Be a resident of Tennessee or a business entity authorized to do business in Tennessee
  • Have a physical address in Tennessee (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Tennessee Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Tennessee LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Tennessee Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Tennessee for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Tennessee Secretary of State is $100.00 for conversion.
  • Dissolution of Tennessee LLC: The fee for filing the Tennessee Articles of Dissolution with the Tennessee Secretary of State is $20.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Tennessee Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Tennessee LLC’s principal place of business address in Tennessee, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Tennessee Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Tennessee licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Tennessee Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Tennessee LLC’s address with the Tennessee Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Tennessee LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Tennessee LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Tennessee Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Tennessee, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Tennessee. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Tennessee Secretary of State, along with any necessary filing fees. The fee for the amendment is $300.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Tennessee, so it’s always a good idea to consult with a professional or refer to the Tennessee Secretary of State website for accurate information.

Advantages of Changing Tennessee LLC Address

Changing the address of an LLC in Tennessee could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Tennessee, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Tennessee LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Tennessee Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What is an LLC?
An LLC is a limited liability company.
How do I change my LLC address in Tennessee?
You can change your LLC address in Tennessee by filing a Change of Registered Office or Principal Place of Business form with the Tennessee Secretary of State.
How long does it take to change an LLC address in Tennessee?
It typically takes a few days for the Tennessee Secretary of State to process a change of LLC address.
Do I need to notify any other agencies when changing my LLC address in Tennessee?
You will need to update your address with the IRS and the Tennessee Department of Revenue.
What happens if I don’t update my LLC address in Tennessee?
If you fail to update your LLC address in Tennessee, you may miss important legal and regulatory notices.
Can I change my LLC address online in Tennessee?
Yes, you can file a Change of Registered Office or Principal Place of Business form online through the Tennessee Secretary of State’s website.
Is there a fee to change my LLC address in Tennessee?
Yes, there is a $20 fee to file a Change of Registered Office or Principal Place of Business form with the Tennessee Secretary of State.
Can I change my LLC address to a PO Box in Tennessee?
Yes, you can list a PO Box as your LLC address in Tennessee.
Can I change my LLC address to a virtual office in Tennessee?
Yes, you may list your virtual office as your LLC address in Tennessee.
Can I use my home address as my LLC address in Tennessee?
Yes, you may list your home address as your LLC address in Tennessee.
Can I change my LLC address to a different county in Tennessee?
Yes, you can change your LLC address to any county in Tennessee.
Can I change my LLC address to a different state from Tennessee?
No, you would need to dissolve your Tennessee LLC and form a new LLC in the state you want to relocate to.
Can I get a new EIN when changing my LLC address in Tennessee?
No, you will keep your existing EIN when changing your LLC address in Tennessee.
Can I change multiple LLC addresses at once in Tennessee?
No, you will need to file a separate Change of Registered Office or Principal Place of Business form for each LLC.
What should I do if I move out of Tennessee but want to keep my business open?
You may need to hire a registered agent in Tennessee to receive legal and regulatory notices on behalf of your LLC.
Can I use a UPS store address as my LLC address in Tennessee?
No, UPS store addresses are not allowed as the address for an LLC in Tennessee.
Do I need to provide proof of my new LLC address when making the change in Tennessee?
No, you are not required to provide proof of your new LLC address when changing it in Tennessee, but it must be a valid Tennessee address.
Will the Tennessee Secretary of State send confirmation of my LLC address change?
Yes, you will receive confirmation of your LLC address change by mail or email from the Tennessee Secretary of State.
How do I update my LLC address with my bank and other business associates?
You will need to contact each of your business associates individually to notify them of your new LLC address in Tennessee.
Will my tax ID number change when I change my LLC address in Tennessee?
No, your tax ID number will remain the same when changing your LLC address in Tennessee.
What happens if I change my LLC address and forget to update my business associates?
You may miss important notices or correspondence from your business associates.
Can I change my LLC name when I change my LLC address in Tennessee?
No, changing your LLC name requires a separate filing with the Tennessee Secretary of State.
Do I need to notify my LLC members when I change my LLC address in Tennessee?
No, you are not legally required to notify your LLC members when changing your LLC address in Tennessee.
How soon should I update my LLC address with the Tennessee Secretary of State?
You should update your LLC address with the Tennessee Secretary of State as soon as possible after the address change occurs.
Can I change my LLC address by mail in Tennessee?
Yes, you can file a Change of Registered Office or Principal Place of Business form by mail with the Tennessee Secretary of State.
Was an LLC my best business structure option for my operations in Tennessee?
The LLC is popular for its liability protection and flexibility but speaking to an accountant may help.
Does changing my LLC address in Tennessee affect my business license?
You should contact the local government where the business is located to determine if any additional steps are needed to update your business license.
Can I change my LLC registered agent at the same time as my LLC address in Tennessee?
Yes, you can file a Change of Registered Agent and Change of Registered Office or Principal Place of Business form at the same time in Tennessee.
How do I change the address of my LLC in Tennessee?
You can change the address of your LLC in Tennessee by filing an updated Articles of Organization form with the state.
Do I need to provide a specific reason for changing my LLC address in Tennessee?
No, you are not required to provide a reason for changing the address of your LLC in Tennessee.
Can I change the address of my Tennessee LLC online?
Yes, you can change the address of your Tennessee LLC online through the Secretary of State’s website.
How long does it take to change the address of an LLC in Tennessee?
It typically takes 2-3 business days to process the change of address for an LLC in Tennessee.
Does changing the address of my LLC in Tennessee require any fees?
Yes, you will need to pay a fee of $20 when filing an updated Articles of Organization form to change the address of your LLC in Tennessee.
How do I obtain a Tennesse business license in order to change the address of my LLC?
You can obtain a Tennessee business license by visiting the Tennessee Department of Revenue’s website.
Can I change my LLC’s address in Tennessee as an out-of-state resident?
Yes, you may change the address of your LLC in Tennessee as an out-of-state resident, so long as you have a registered agent based in Tennessee.
What is considered a valid address for my Tennessee LLC?
Your Tennessee LLC address may be a physical address, a P.O. Box, or a mailing address such as a UPS mailbox.
If I’m changing my LLC’s address in Tennessee, do I need to also change the address of any business accounts we have?
Yes, it is important to update the address of any business accounts associated with your LLC in Tennessee when you change your address.
Does Tennessee require any additional paperwork when changing my LLC’s address?
No, filing the Articles of Organization form with the updated address is the only required paperwork needed to change your LLC’s address in Tennessee.
Can I move my LLC to Tennessee from another state and change the address at the same time?
Yes, if you are moving your LLC to Tennessee from another state, you may simultaneously change the address of your LLC in the Articles of Organization form.
How do I notify my customers, vendors, and other contacts of my LLC’s new address in Tennessee?
You should contact all of your contacts and provide them with your LLC’s new address in Tennessee via email, mail, or phone.
Is there a deadline for changing the address of my LLC in Tennessee?
No, there is no set deadline for changing the address of your LLC in Tennessee, but it should be done as soon as possible.
Do I need to update my LLC’s address with the Tennessee Division of Corporations and Charitable Organizations?
Yes, you should update your LLC’s address with the Tennessee Division of Corporations and Charitable Organizations if it is different from the registered address.
What happens if I don’t change my LLC’s address in Tennessee?
Failure to change your LLC’s address in Tennessee can result in missed correspondence, fines, and penalties, among other consequences.
Can I change my address and add a new member to my LLC at the same time in Tennessee?
Yes, you can add a new member to your Tennessee LLC and change the address at the same time by filing an Article of Organization Amendment form.
Is there a limit on how many times I can change my LLC’s address in Tennessee?
No, there is no limit on how many times you can change your LLC’s address in Tennessee.
Who can act as a registered agent for my LLC in Tennessee?
An individual or a corporation can act as a registered agent for your LLC in Tennessee.
Can I change the address of my Tennessee LLC to be my home address?
Yes, you can change the address of your Tennessee LLC to be your home address, so long as you have a valid physical address.
Can someone else file the Articles of Organization form to change the address of my LLC in Tennessee?
Yes, someone else can file the Articles of Organization form to change the address of your LLC in Tennessee, but they must have your authorization to do so.
Do I need to hire a lawyer to change the address of my LLC in Tennessee?
No, you do not need to hire a lawyer to change the address of your LLC in Tennessee, but you may wish to do so if you have questions or concerns.
If I move out of Tennessee, do I need to change the LLC’s address to a new state?
Yes, if you move your LLC out of Tennessee, you should file an Articles of Termination form and file as a foreign LLC in the new state.
Can I change the registered agent for my LLC when changing the address in Tennessee?
Yes, you can change the registered agent for your LLC when changing the address by filing an updated Articles of Organization form.
How do I know if my LLC is in good standing in Tennessee before changing the address?
You can check the standing of your LLC in Tennessee by visiting the Secretary of State’s website and entering your LLC information.
What if my LLC’s name is already taken in Tennessee at the new address I want to move to?
If your LLC’s name is already taken at the new address in Tennessee, you may need to choose a new name or obtain permission from the other company to use the name.
How do I change the address of my LLC in Nashville, Tennessee?
You can change the address of your LLC in Nashville, Tennessee by following the same process as changing the address of an LLC in any other Tennessee city.
Can changing the address of my Tennessee LLC affect my taxes or other legal requirements?
Changing the address of your Tennessee LLC may affect taxes and other legal requirements, so it is important to consult with a professional.
Can I file the Articles of Organization Amendment form to change the address of my Tennessee LLC online?
Yes, you can file the Articles of Organization Amendment form to change the address of your Tennessee LLC online through the Secretary of State’s website.

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Conclusion

Changing your LLC’s address in Tennessee can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Tennessee regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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