How to Get a Certificate of Existence in Tennessee | A Comprehensive Guide

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Obtain a Certificate of Existence in Tennessee

If you want to start an LLC in Tennessee, you should be aware that you need a Certificate of Existence to operate. A Certificate of Existence is one important document you’ll want in such situations. It is an official document issued by the Tennessee Secretary of State’s office. It proves that a business entity is duly registered, authorized to transact business, and compliant with all state regulations and requirements. This certificate is essential for businesses in various situations, such as opening a bank account, obtaining financing, registering a foreign entity to do business in Tennessee, and engaging in business transactions. 

In this article, Webinarcare Editorial Team will provide an in-depth guide on Getting a Certificate of Existence in Tennessee, outlining its eligibility requirements, the application process, usage, and frequently asked questions. You must be guided by all the factors gathered in this article.

How to Get a Certificate of Existence in Tennessee

What is a Certificate of Existence?

A Certificate of Existence is a document issued by the Secretary of State’s office in a specific state, such as Tennessee. This certificate confirms that the corporation, LLC, or other business entity is legally registered and authorized to conduct business within the state. It also verifies that the entity has complied with all state requirements, such as filing Annual Reports and paying necessary fees. The Certificate of Existence is often required when you start a business or qualify to register a Foreign LLC in Tennessee.

Acquiring a Certificate of Existence in Tennessee is a crucial step in your journey after starting an LLC in Tennessee. It’s your badge of authenticity that validates your commitment and legal standing in the world of business.

– WEBINARCARE EDITORIAL TEAM

How to Get a Certificate of Existence in Tennessee

In obtaining the Certificate of Existence in Tennessee, there are things that you should consider, including getting and submitting the form, paying for the filing fee, and receiving the Certificate of Existence.

Step 1: Get and Submit the Form

The first thing you need to do is get the form and submit the form for your Certificate of Existence. The form is available on the Tennessee Secretary of State website. You can download the form and mail it or submit it online. 

Online Application Process:

  1. Visit the Tennessee Secretary of State website: In Tennessee, you can visit the Tennessee Secretary of State which offer an online portal for business services that includes the option to request a Certificate of Existence.
  2. Register an account: You may need to create an account or log in to your existing account to access the application process.
  3. Provide required information and documentation: The online application typically requires basic information about your business, such as the entity name, identification number, and business type. You may also need to upload supporting documents. 

Paper Application Process:

  1. Download and complete the appropriate forms: Visit the Tennessee Secretary of State website to download the required application forms for a Certificate of Existence. Complete the forms, ensuring all information is accurate and up-to-date.
  2. Provide required documentation: In Tennessee, you may need to include copies of your registration documents, Articles of Organization, annual reports, or other supporting materials.
  3. Mail or deliver the application: Once you have completed the forms and gathered the necessary documents, mail or deliver the application package to the Corporate Filings, 312 Rosa L. Parks Avenue, 6th Floor, William R. Snodgrass Tower, Nashville, Tennessee 37243, along with the required fees.

Step 2: Filing Fee and Processing Time

The fees for obtaining a Certificate of Existence cost around $20. Check the Tennessee Secretary of State website for the most up-to-date fee schedule. However, the Certificate of Existence’s processing time varies from state to state. It can take a few days to a few months to obtain the Certificate of Existence in Tennessee.

Step 3: Receive the Certificate of Existence

Your forms begin processing once the form and the required filing fee are submitted. The procedure might take a long time. You can inquire with the Tennessee Secretary of State whether they provide expedited filing; the document may take many months to arrive.

Eligibility Requirements for Tennessee Certificate of Existence

To obtain a Certificate of Existence, a business entity must meet specific eligibility requirements. These requirements vary depending on the type of business entity type and compliance with Tennessee regulations.

Entity Types

The following entity types can obtain a Certificate of Existence in Tennessee:

Corporations

A corporation is a legal entity that is separate and distinct from its owners, known as shareholders. It is created under a state’s laws and given certain rights, privileges, and liabilities. The formation and operation of a corporation are governed by corporate law, which varies depending on the jurisdiction where the corporation is established. Corporations can be classified as S-Corporation, C-Corporation, and Non-profit Corporations.

Limited Liability Companies (LLCs)

An LLC, or Limited Liability Company, is a type of business structure that combines the flexibility and simplicity of a partnership with the limited liability protection of a corporation. If you plan to form an LLC, we provide the Best LLC Services for your business.

Non-Profit Organizations

A non-profit organization (NPO) is a type of organization that operates for a purpose other than generating profit for its owners or shareholders. Instead, the primary objective of a non-profit is to serve the public interest or support a particular social, educational, religious, or charitable cause. 

Limited Partnerships (LPs)

A Limited Partnership (LP) is a type of business structure comprising two or more partners with different levels of liability and involvement in business management. There are two types of partners in a limited partnership:

  • General Partners: These partners have unlimited personal liability for the debts and obligations of the partnership, and they are responsible for managing the business’s day-to-day operations. 
  • Limited Partners: These partners have limited liability, meaning their personal assets are generally protected, and their financial responsibility is limited to their investment in the partnership. 

Compliance with State Regulations

A business must be in good standing with the Tennessee Secretary of State’s office. This means that the entity has complied with all state regulations and requirements, including:

  • Submitting annual reports and fees on time
  • Having the necessary licenses and permits to operate in Tennessee
  • Maintaining a Registered Agent with a physical address in Tennessee.

If you want to hire a Registered Agent for your LLC, you should know more about Tennessee Registered Agent Services.

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Using Tennessee Certificate of Existence

Tennessee Certificate of Existence is an essential document for businesses in various situations, such as:

  • Business Transactions: When entering into contracts, partnerships, or other transactions, other parties may require proof that your business is in good standing with the state. A Certificate of Existence serves as this verification.
  • Opening a Bank Account: Financial institutions often require a Certificate of Existence to open a business bank account or line of credit. Opening a bank account for your Tennessee business is essential for maintaining a clear separation between your personal and business finances. This separation helps preserve the limited liability protection offered by the LLC structure. You can check out the Best Banks in Tennessee, which offers the best fees, services, and convenience for your business needs.
  • Registering a Foreign Entity to Do Business in Tennessee: If your business is registered in another state but wishes to operate in Tennessee, you may need to provide a Certificate of Existence from your home state as part of the registration process. Aside from that, you also need to hire a Registered Agent to file for your Certificate of Existence in the Tennessee Secretary of State office.
  • Obtaining Financing or Loans: Lenders may require a Certificate of Existence to verify that your business is in good standing before approving financing or loans. You can check out the Best Small Business Loans for your Tennessee business.

It is essential to note that depending on the state, a Certificate of Existence has a limited validity period, usually between six months and one year. As a result, businesses should ensure they keep their Certificate of Existence up-to-date by renewing or updating it as necessary.

Difference Between a Certificate of Status, Certificate of Good Standing, and Certificate of Existence

While the terms may vary by state, they generally refer to the same document. A Certificate of Status, Good Standing, or Existence proves that a business is authorized to transact in the state and has complied with all state regulations and requirements.

How Long Does it Take to Obtain a Certificate of Existence?

The processing time for a Certificate of Existence can vary depending on the state and the application method. Online applications are typically processed more quickly, often within a few business days. Paper applications may take longer, with processing times ranging from one week to several weeks.

Can I Transfer a Certificate of Existence From One State To Another?

A Certificate of Existence  is specific to the state in which it is issued. If you are registering a foreign entity to do business in Tennessee, you will need to obtain a Certificate of Existence  from your home state, in addition to meeting any other registration requirements in Tennessee.

Consequences of Not Having a Valid Certificate of Existence

Operating a business without a valid Certificate of Existence  can have serious consequences, such as fines, penalties, and even the suspension or revocation of your business’s authorization to operate. Additionally, you may need help when attempting to engage in business transactions, open bank accounts, or obtain financing.

FAQs

What is a Certificate of Existence in Tennessee?
A Certificate of Existence in Tennessee is a legal document that certifies that a business organization is currently in existence and is authorized to transact business in the state of Tennessee.
Why would I need a Certificate of Existence in Tennessee?
You may need a Certificate of Existence in Tennessee to do business with other companies, apply for certain business licenses, or conduct other business transactions in the state.
How can I obtain a Certificate of Existence in Tennessee?
You can obtain a Certificate of Existence in Tennessee by filing an application with the Tennessee Secretary of State’s Office.
Is there a fee to obtain a Certificate of Existence in Tennessee?
Yes, there is a fee to obtain a Certificate of Existence in Tennessee.
How much does it cost to obtain a Certificate of Existence in Tennessee?
The cost to obtain a Certificate of Existence in Tennessee varies depending on the type of organization and the method used to file the application. The fee can range from $20 to $175.
What types of organizations can obtain a Certificate of Existence in Tennessee?
Any organization that is registered with the Tennessee Secretary of State’s Office, including corporations, limited liability companies, and partnerships, can obtain a Certificate of Existence in Tennessee.
Can I request a rush order for a Certificate of Existence in Tennessee?
Yes, the Tennessee Secretary of State’s Office offers expedited processing for an additional fee.
How long does it take to obtain a Certificate of Existence in Tennessee?
The duration of obtaining a Certificate of Existence in Tennessee varies depending on the processing method selected, but it typically takes between 3 to 10 business days.
Where can I find the application to obtain a Certificate of Existence in Tennessee?
You can download the application form to obtain a Certificate of Existence in Tennessee from the Tennessee Secretary of State’s website.
Do I need to provide any supporting documentation with my application for a Certificate of Existence in Tennessee?
No, you don’t need to provide any supporting documentation with your application for a Certificate of Existence in Tennessee.
Can I obtain a Certificate of Existence in Tennessee for an organization located in another state?
No, you can only obtain a Certificate of Existence in Tennessee for an organization that is authorized to transact business within the state.
Can I obtain a Certificate of Existence in Tennessee online?
Yes, you can apply for a Certificate of Existence in Tennessee online using the Tennessee Secretary of State’s electronic filing system.
Can I file the application for a Certificate of Existence in Tennessee by mail?
Yes, you can mail the application for a Certificate of Existence in Tennessee to the Tennessee Secretary of State’s Office.
Can I obtain a Certificate of Existence in Tennessee on the weekend?
No, the Tennessee Secretary of State’s Office is closed on weekends.
Is a Certificate of Existence in Tennessee the same as a Certificate of Good Standing?
Yes, a Certificate of Existence in Tennessee is commonly referred to as a Certificate of Good Standing.
Can I request a copy of a Certificate of Existence that was issued in the past for my organization in Tennessee?
Yes, you can request a copy of a Certificate of Existence that was issued in the past for your organization in Tennessee.
How do I renew a Certificate of Existence in Tennessee?
You don’t need to renew a Certificate of Existence in Tennessee. It remains valid until it is not revoked or cancelled.
Do I need to hire an attorney to obtain a Certificate of Existence in Tennessee?
No, you can file the application for a Certificate of Existence in Tennessee on your own without needing an attorney.
Can I cancel a Certificate of Existence in Tennessee?
No, a Certificate of Existence in Tennessee is non-cancelable and non-refundable.
What is the validity period of a Certificate of Existence in Tennessee?
A Certificate of Existence in Tennessee doesn’t have an expiration date and remains valid as long as the organization remains in good standing with the Tennessee Secretary of State’s Office.
What is the Tennessee Secretary of State’s Office?
The Tennessee Secretary of State’s Office is a government agency responsible for maintaining and preserving the paperwork and bylaws of corporations and other organizations within Tennessee.
How can I check the status of my application for a Certificate of Existence in Tennessee?
You can contact the Tennessee Secretary of State’s Office to check the status of your application for a Certificate of Existence in Tennessee.
Can I obtain a Certificate of Existence in Tennessee for a nonprofit organization?
Yes, you can obtain a Certificate of Existence in Tennessee for a nonprofit organization if it is registered as a nonprofit with the Tennessee Secretary of State’s Office.
How can I pay the fee for a Certificate of Existence in Tennessee?
The fee for a Certificate of Existence in Tennessee can be paid in several ways, such as online, via mail, or in person.
What happens if my application for a Certificate of Existence in Tennessee is denied?
If your application for a Certificate of Existence in Tennessee is denied, the Tennessee Secretary of State’s Office will provide you instructions on next steps you may take.
Is there a limit to how many certificates of existence I can obtain as a business organization owner in Tennessee?
No, technically there is no limit to how many certificates of existence a business organization owner can obtain in Tennessee.
Can I request a certified copy of my Certificate of Existence in Tennessee?
Yes, you can request a certified copy of your Certificate of Existence in Tennessee by visiting the Tennessee Secretary of State website’s and paying a small fee.
What happens if I lose my Certificate of Existence in Tennessee?
If you lost your Certificate of Existence in Tennessee, you may request a certified copy by paying the fee for it via the Tennessee Secretary of State website.
What is a Certificate of Existence?
The Certificate of Existence is an official document issued by the Tennessee Secretary of State which certifies a business entity’s existence and status as an active entity in the state.
Who needs to obtain a Certificate of Existence in Tennessee?
Businesses looking to open a new bank account, enter into contracts with other companies, or apply for loans are frequently asked to present their Certificate of Existence to prove their legitimacy.
What types of business entities can receive a Certificate of Existence in Tennessee?
All types of business entities, including corporations, LLCs, partnerships, and nonprofits, are eligible to receive a Certificate of Existence in Tennessee.
What is the process for obtaining a Certificate of Existence in Tennessee?
To obtain a Certificate of Existence in Tennessee, a business will need to submit a request form to the Secretary of State’s office either online or by mail.
What information do I need to provide to request a Certificate of Existence in Tennessee?
In order to request a Certificate of Existence in Tennessee, a business will need to provide the entity ID or name and state of incorporation, as well as any additional information required by the Secretary of State’s office.
Can I request a Certificate of Existence for a business entity that is not registered in Tennessee?
No, only entities registered in Tennessee are eligible to receive a Certificate of Existence from the Tennessee Secretary of State.
Can I expedite the process for obtaining a Certificate of Existence in Tennessee?
Yes, businesses can request expedited processing for an additional fee.
Can I request a Certificate of Existence from the Tennessee Secretary of State by phone?
No, requests for a Certificate of Existence in Tennessee must be made online or by mail.
Can an attorney or third party request a Certificate of Existence on behalf of a business in Tennessee?
Yes, an attorney or authorized third party can submit a request for a Certificate of Existence on behalf of a business in Tennessee.
Can I request a Certificate of Existence from the Tennessee Secretary of State for a business that has been dissolved or inactive?
No, Dissolved entities cannot obtain a Certificate of Existence in Tennessee.
Do I need to provide any supporting documentation to request a Certificate of Existence in Tennessee?
Supporting documentation is not typically required when requesting a Certificate of Existence in Tennessee.
What if I need to update my business name or address on my Certificate of Existence?
Businesses can request a Certificate of Correction from the Secretary of State’s office to receive any necessary updated information on their Certificate of Existence.
What does it mean if my Certificate of Existence is marked “Not in Good Standing”?
This generally means that there are outstanding fees or other issues pertaining to the entity which must be resolved before it can receive its Certificate of Existence or be “IN GOOD STANDING”.
What is the difference between a Certificate of Good Standing and a Certificate of Existence in Tennessee?
In Tennessee, “Certificate of Good Standing” identifies that a business entity has all of the required filings up to date and some specific requirements like payment of taxes have been fulfilled. While the “Certificate of Existence” is also demonstrates the existence of entity in Tennessee until its continuation of business and it’s State of Formation and current status etc.
Will my Certificate of Existence expire at any point in time?
No, a Certificate of Existence in Tennessee does not expire but is valid as long as the business entity remains active in the state.
Can I request a replacement if I lose my Certificate of Existence?
Yes, you can request a duplicate certificate online by submitting another reques on SOS portal or by mail-in or a walk-in request at the Secretary of State’s office.
Can I obtain a digital copy of my Certificate of Existence in Tennessee?
Yes, You gets a digital copy of your Certificate of Existence via email or you could easily view it on the printer after the issue.
What is the process for correcting mistakes on a Certificate of Existence in Tennessee?
Corrections can be made by submitting a correction/duplicate request to the Secretary of State’s office.
How long does a Tennessee Certificate of Existence remain valid for banking purposes?
Certificates of existence in Tennessee generally retain valid for about six months for the business activities requiring banking id proofs successfully in any banking transactions.
What says as ACTIVE status for a business?
Tennessee’s “Active” status for a business entity usually denotes that the entity is eligible for doing business activities / privileges in Tennessee during whomsoever issued the certificate.
Can I get all the details about an entity or only its existence status will be mentioned on the document?
The Tennessee’s Certificate of Existence specifies only a business’s existence in the state, but serving details on request applies additional fees.
What information in a Certificate of Correction is subject to amendment?
Information subject to being amended on Certificate of Correction includes information about registered office, principal office, dissolution, change of name, registered agent etc.
Can corporations operating in Tennessee obtain the Certificate of Existence status from any other state e-filing system?
No. For a Corporation operating in Tennessee needs to obtain the Certificate of Existence from the Tennessee Secretary of State only.
How long can I use the Certificate of Correction for performing business in Tennessee?
Certificates of correction for a business entity can be used as long as the relief to the taxpayer doesn’t end up.
Are there any current Auditor’s Certificates are needed by the Tennessee Secretary of State?
In general, incorporation certificates from registered public accountants are not needed while you get a Certificate of Existence from Tennessee’s Secretary of state if not needed as a mandate.
Can a business obtain several Certificates of Existence?
Yes, businesses may obtain as many Certificates of Existence from the Secretary of State’s office in Tennessee as needed for commercial transactions of documents or anything else
How can an entity obtain a Certificate of Existence from the State of Formation other than Tennessee?
A few states allow the service providers to access their online dashboard to secure their Certificates of Existence or it can still be performed offline or paper form by the appropriate Governing Authority for an additional fee for an out-of-state entity?

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Conclusion

A Certificate of Existence in Tennessee is an essential document for businesses operating within the state. Ensuring that your business remains in good standing with the state by complying with all regulations and requirements and keeping your Certificate of Existence  up-to-date is crucial. Suppose you need assistance obtaining a Certificate of Existence  or have questions about the process. In that case, it is best to consult with the Tennessee Secretary of State office or seek legal advice from a professional familiar with your state’s business laws.

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