How to Change LLC Address in Texas | A Step-by-Step Guide

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Change LLC Address in Texas

When you form a Limited Liability Company (LLC) in Texas, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Texas LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your Texas LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Texas LLC’s address, ensuring that you remain compliant with Texas regulations.

How to Change Texas LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Texas Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Texas will update the public record with the new address.

In Texas, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Texas LLC’s operating agreement and the specific administrative rules and requirements of Texas in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Texas, if you wish to protect your personal assets from business debts.

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Reasons to Change Texas LLC Address

Changing the address of an LLC in Texas can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Texas, it’s important to update the Texas Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change Texas LLC Address

To change your Texas LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Texas LLC’s address, it’s essential to determine whether a change is indeed necessary. In Texas, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Texas or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Texas LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Texas; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Texas business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Texas, you will likely need to file an address change form with the Texas Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Texas Secretary of State‘s website to download the necessary form for changing your Texas registered office address. This form may be called “Texas Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Texas LLC must obtain a Certificate of Fact – Status from the Texas Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Texas.

2. Your Texas LLC must conduct a name search on Texas Comptroller of Public Accounts Taxable Entity Search to ensure that its desired name is available for use in the state of Texas. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Texas Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Texas DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every ten years, which costs varies by county.

3. Your Texas LLC should prepare and file the Articles of Domestication with the Texas Secretary of State, providing information about its existing Texas LLC, its desired Texas LLC name, and its new registered office address in Texas.

4. Your Texas LLC has designated a Registered Agent with a physical address in Texas and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Texas, your Registered Agent must:

  • Be a resident of Texas or a business entity authorized to do business in Texas
  • Have a physical address in Texas (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best Texas Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Texas LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Texas Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Texas for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Texas Secretary of State is $300.00 for conversion.
  • Dissolution of Texas LLC: The fee for filing the Texas Articles of Dissolution with the Texas Secretary of State is $40.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Texas Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Texas LLC’s principal place of business address in Texas, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Texas Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Texas licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Texas Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Texas LLC’s address with the Texas Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Texas LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Texas LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Texas Insurance companies
  • Relevant industry associations or organizations

Update the Certificate of Formation

When changing the address of your LLC in Texas, one of the pertinent requirements could be updating your Certificate of Formation, which is the document initially filed to establish your business entity officially.

The Certificate of Formation includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Certificate of Formation reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Certificate of Formation in Texas. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Texas Secretary of State, along with any necessary filing fees. The fee for the amendment is $300.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Texas, so it’s always a good idea to consult with a professional or refer to the Texas Secretary of State website for accurate information.

Advantages of Changing Texas LLC Address

Changing the address of an LLC in Texas could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Texas, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Texas LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Texas Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

Where do I need to file to change my LLC address in Texas?
You must submit form 424, the Statement of Change of Registered Office or Registered Agent, to the Texas Secretary of State.
When should I update my LLC’s address in Texas?
You should update it as soon as your address changes.
Can I include my new physical and mailing address in my Texas LLC’s update?
Yes, you can update both physical and mailing addresses on your update form.
Do I need to update my Texas LLC’s address registration if I recently moved my businesses?
Yes, you should update your LLC’s address registration as soon as you move your business to a new location.
What if I want to change my LLC’s name in addition to its address in Texas?
You will need to submit form 205, the Articles of Amendment, to the Texas Secretary of State.
What documents must be included when I submit my LLC’s address change application in Texas?
Only the Statement of Change of Registered Office or Registered Agent form 424.
What is the turnaround time when I submit my entity spot change of address with the Texas Secretary of State?
About 3-5 business days.
What are the consequences if I do not change my LLC’s address in Texas?
You may not receive important legal notices or tax information.
What if I have more than one business in Texas that share the same address?
You should submit a separate update form for each LLC with separate address requirements.
Can an unserious LLC registered in Texas change the final address chain?
No, only legitimate, active LLCs may apply for an address modification in Texas.
Can I submit my paperwork to change my LLC’s address in Texas by fax, email, or online?
Yes, you can fax your update paperwork to the Texas Secretary of State.
Are there any fees associated with updating my LLC’s address in Texas?
Yes, there is a $15 filing fee for the Statement of Change of Registered Office or Registered Agent form.
Can I change the address of my Texas LLC if I am located out of state or country?
Yes, out-of-state and international LLC owners can update their LLC’s Texas address.
How soon after changing my LLC’s address will official documentation reflect this change?
As soon as the process is complete, usually 3-5 days from receipt of filing.
How do I change my Texas LLC’s registered agent and address at the same time?
You can do this by submitting only one form (form 424).
What if I obtained my Texas LLC using LegalZoom or another online service?
LegalZoom or your service provider can help you submit your documents to change your address.
Do I need to notify my customers or partners of my LLC’s address change in Texas?
This is not a legal requirement, but it may be a good business practice.
What happens if I submit the incorrect information for my Texas LLC’s new address?
The filing will be rejected or have errors, and you will be required to resubmit the correct update.
Can my Texas LLC have a virtual office address or a post office box?
Yes, as long as the registered agent home address and contact information are provided.
If there are discrepancies between the Texas Registered Office and mailing address, which one should I provide when filing my address extension online?
The registered address is the principal information that must be provided.
Can a physical office or a registered agent act as two separate addresses for my Texas LLC’s update form?
No, only one address line is acceptable for each requirement.
Can a Resigtered Agent Be Associated With More Than One LLC In Texas?
Yes, a Registered agent may be associated with multiple LLCs in Texas.
What is the IRS’ position on a Texas LLC address change?
The address your Texas LLC lists is where tax statutory audits, notices and refunds are mailed. So, it’s the address you must change with the IRS.
How do I revoke my registered agent in Texas?
To terminate your Texas registered agent’s position, ensure you have hired a new registered agent and update form 411-C with the new named agent prior to revocation of old agent.
Can printed authorized signature in Texas serve as a fax signature?
There is no specific rule on Texas prohibiting a brady signature on official paperwork.
What if I missed Texas’s address change application deadline for my LLC?
To register a new address change fresh paperwork and corresponding prices are required.
Can I change my Texas LLC mailing address and legal address?
Yes, in one bureaucracy the physical business and accessory mailing addresses.
Does the Texas registered agent have to reside in Texas?
Your agent can check together with your enterprise anywhere in Texas and depend as a resident.
What form do you need to fill out to change the address of an LLC in Texas?
You will need to file Form 424 with the Texas Secretary of State.
Do I have to file anything with the Texas Comptroller’s Office when changing my LLC’s address?
Yes, you will need to file a Form AP-204 with the Texas Comptroller’s Office to change your LLC’s address.
Can I change my LLC’s address online in Texas?
Yes, you can change your LLC’s address online through the Texas Secretary of State’s website.
How long does it take to process an LLC change of address in Texas?
It can take between 7-10 business days for your LLC’s change of address to be processed in Texas.
Is there a fee to change my LLC’s address in Texas?
Yes, the fee to change your LLC’s address in Texas is $15.
Can I change my registered agent when I change my LLC’s address in Texas?
Yes, you can change your registered agent at the same time as changing your LLC’s address by filing Form 424 with the Texas Secretary of State.
What happens if I don’t change the address of my LLC when it moves to a new location in Texas?
You could be subject to fines and penalties for failing to update your LLC’s address with the Texas Secretary of State and the Texas Comptroller’s Office.
Can I change my LLC’s address to a PO Box in Texas?
Yes, you can change your LLC’s address to a PO Box in Texas, but you must also provide a physical address for your LLC.
Do I need to notify my bank when I change my LLC’s address in Texas?
Yes, you should notify your bank and any other financial institutions where your LLC holds accounts of your change in address.
Can I change my LLC’s address to a different county within Texas?
Yes, you can change your LLC’s address to a different county within Texas by filing Form 424 with the Texas Secretary of State.
Can I change my LLC’s address to another state from Texas?
You will need to file for foreign qualification in the state that your LLC will be located in.
What are the consequences of not updating my LLC’s address with the Texas Secretary of State?
Your LLC may not receive important legal documents or notices, and you may also face penalties and fines.
Can I change the mailing address for my LLC in Texas?
Yes, you can change the mailing address for your LLC in Texas by filing Form 424 with the Texas Secretary of State.
Is there a specific time frame in which I need to change my LLC’s address in Texas?
You should update your LLC’s address in Texas as soon as possible after moving to a new location.
What happens if my LLC’s address changes due to a fire or natural disaster in Texas?
You should notify the Texas Secretary of State as soon as possible if your LLC’s address changes due to an unforeseen event.
Can I change my LLC’s address during the same time as filing an annual report in Texas?
Yes, you can change your LLC’s address during the same time as filing an annual report in Texas by filing the appropriate forms.
Can I change my LLC’s address to a PO Box located in another state?
No, you cannot use a PO Box located in another state as your LLC’s address in Texas.
Where can I find the forms needed to change my LLC’s address in Texas?
You can find the necessary forms on the Texas Secretary of State’s website.
What documentation do I need to change my LLC’s address in Texas?
You will need the appropriate forms and your LLC’s current information to change its address in Texas.
Do I need to update the address on my LLC’s business license when changing its address in Texas?
You should check with the appropriate licensing agencies to determine whether or not you need to update your LLC’s business license address in Texas.
Can I access my LLC’s submitted address change forms online in Texas?
Yes, you can access your LLC’s submitted address change forms online through the Texas Secretary of State’s website.
Can I change my LLC’s registered agent in Texas at the same time as changing its address?
Yes, you can change your LLC’s registered agent at the same time as changing its address in Texas by filing Form 424 with the Texas Secretary of State.
How often do I need to update my LLC’s address in Texas?
Your LLC’s address should be updated in Texas whenever it changes locations.
Can I change my LLC’s address if it is involved in pending litigation in Texas?
You should consult with an attorney if your LLC is involved in pending litigation in Texas and you need to change its address.
Do I need to provide ID verification when changing my LLC’s address in Texas?
You may be asked to provide ID verification when changing your LLC’s address in Texas, depending on the circumstances.
Is it possible to expedite the process of changing my LLC’s address in Texas?
Yes, you can request expedited processing of your LLC’s address change in Texas for an additional fee.
Can I change my LLC’s address to a virtual office in Texas?
Yes, you can change your LLC’s address to a virtual office in Texas as long as you provide a physical address where your LLC can receive mail.
What is the penalty for not updating my LLC’s address in Texas?
Your LLC could be subject to fines and penalties for failing to update its address with the Texas Secretary of State and the Texas Comptroller’s Office.
Can I change my LLC’s address on my own in Texas?
Yes, you can change your LLC’s address on your own in Texas by following the appropriate process set forth by the Texas Secretary of State.

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Conclusion

Changing your LLC’s address in Texas can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Texas regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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