How to Obtain an EIN in Utah | A Comprehensive Guide

Steve Bennett
Business Formation Expert  |   Fact Checked by Editorial Team
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Obtain an EIN in Utah

In starting an LLC in Utah, it is crucial to understand the importance of an Employer Identification Number (EIN) and how it impacts your business operations. An EIN is a unique nine-digit number the Internal Revenue Service (IRS) assigns to businesses operating in the United States for identification purposes. This number is essential for running a business, such as filing taxes, opening bank accounts, and hiring employees.

This article will explore the complete guide to obtaining an EIN in Utah and the responsibilities and requirements associated with having an EIN.

Webinarcare Editorial Team will help you understand the process of obtaining an EIN. You must be guided by all the factors gathered in this article.

EIN Definition and Purpose

To form an LLC, an EIN is necessary for your business. An Employer Identification Number (EIN) is a federal tax identification number used by the Internal Revenue Service (IRS) to identify businesses in the United States. It is similar to a Social Security Number (SSN) for individuals but is specifically designed for businesses. The main purpose of an EIN is to help the IRS track and administer taxes for companies.

In Utah, businesses are required to have an EIN if they meet any of the following criteria:

  • Have employees
  • Operate as a Partnership or Corporation in Utah
  • File tax returns for employment, excise, or Alcohol, Tobacco, and Firearms (ATF) taxes
  • Withhold taxes on income, other than wages, paid to a non-resident alien
  • Have a Keogh plan (a tax-deferred pension plan for self-employed individuals or unincorporated businesses)
  • Are involved with trusts, estates, real estate mortgage investment conduits, non-profit organizations, farmers’ cooperatives, or plan administrators

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How to Obtain an EIN in Utah

Obtaining an EIN in Utah is a straightforward process; several methods are available to apply for one. However, if you want to be at ease with the process you can hire an LLC Services in Utah, with add-ons of obtaining an EIN.

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Online Application Process

The easiest and fastest way to obtain an EIN is by applying online through the IRS website. The online application is available for businesses in Utah and the rest of the United States.

irs

To apply for an EIN online, follow these steps:

  1. Visit the IRS EIN Assistant webpage.
  2. Click “Apply Online Now” and follow the prompts to complete the application.
  3. Provide the necessary information, such as your legal name, trade name (if applicable), business address, and the responsible party’s Social Security Number or Individual Taxpayer Identification Number.
  4. Select the appropriate legal structure for your business (e.g., sole proprietorship, general partnership, corporation, etc.).
  5. Provide additional information as required, such as the number of employees, the reason for applying, and the primary business activity.
  6. Review and submit your application.

Upon successful completion of the application, you will receive your EIN immediately. Save or print a copy of the confirmation notice for your records.

Other Application Methods

If you prefer not to apply online or are unable to access the online application, you can also obtain an EIN through the following methods:

  • Fax: Complete Form SS-4 (Application for Employer Identification Number) and fax it to the appropriate fax number listed on the IRS website. You should receive your EIN within four business days.
  • Mail: Complete Form SS-4 and mail it to the appropriate address on the IRS website. The processing time for mailed applications is approximately four weeks.
  • Telephone: International applicants can apply for an EIN by calling the IRS at 267-941-1099 (not a toll-free number) from 6:00 a.m. to 11:00 p.m. Eastern Time, Monday through Friday.

After you have your EIN number, you can benefit in several ways. It will give your Utah LLC the final advantage necessary to operate fully without legal or judicial issues.

If you have a Registered Agent, he can file an EIN for your business. Also, if you are planning to file for an LLC in Utah, your Registered Agent should file for the Certificate of Organization in Utah.

Uses of EIN in Utah

An EIN must run a business in Utah. Some of the primary uses for an EIN include:

Opening a Business Bank Account

Banks typically require an EIN to open a business bank account, which is essential for separating your personal and business finances. With a business bank account, you can accept payments, deposit funds, and manage your company’s finances more efficiently.

If you are planning a bank for your Utah business, you can check out the Best Banks in Utah, which offer the best combination of fees, services, and convenience for your business needs.

Filing State and Federal Taxes

Businesses in Utah must file taxes with both the state and federal governments, and an EIN is necessary to report and pay these taxes. Your EIN is used on various tax forms, such as income tax returns, employment tax returns, and excise tax returns which you can pay in Utah State Tax Commission.

Payroll and Employee Tax Reporting

If your business has employees, you will need an EIN to report wages and other compensation paid to your workers. Additionally, an EIN is required for withholding and remitting federal income and payroll taxes on your employees’ behalf.

If you hire an employee for your business, you must request that your employees complete the following forms:

  • Employment Eligibility Form
  • Federal Tax Withholding Form
  • W-4 Form
  • Workers Compensation Claim Form
  • Disability Self-Identification Form
  • U.S. Citizenship and Immigration Services Form

Applying for Business Licenses and Permits

An EIN is often required when applying for business licenses and permits in Utah. These licenses and permits may be necessary for various aspects of your business operations, such as zoning approval, health permits, or sales tax registration.

In Utah, business license fee costs around the range of $50 – $300. You can check out Utah Business Licenses to learn more about licenses and permits.

Establishing Credit and Securing Loans

An EIN can help your business establish credit, as it serves as an identifier for your company in the eyes of financial institutions. Additionally, lenders may require an EIN when applying for business loans or lines of credit.

Responsibilities and Requirements for EIN Holders in Utah

As an EIN holder in Utah, you are responsible for several tasks related to maintaining and managing your EIN. Some of these responsibilities and requirements include:

Updating the IRS on Changes to Business Information

If your business undergoes significant changes, such as a change in address, legal structure, or a responsible party, you must inform the IRS by filing the appropriate forms. This ensures the IRS has accurate and up-to-date information about your business and can properly administer taxes.

update my information

You can go to the Update My Information website of the Internal Revenue Service.

Required Tax Filings and Payments

With an EIN, your business is responsible for filing various tax returns and making tax payments to federal and state governments. Be informed about the specific tax obligations for your business type and industry in Utah.

To keep your business in good standing in Utah, you must file an Annual Report with the Utah Secretary of State. The annual report provides updated information about your LLC, such as changes in address, members, or Registered Agent.

Record-Keeping Requirements

Proper record-keeping is essential for businesses with an EIN, as it helps ensure accurate tax reporting and compliance with laws and regulations. Maintain records of your company’s income, expenses, and other financial transactions to facilitate accurate tax filing and minimize potential issues with the IRS.

Establish a reliable accounting system to track income, expenses, and tax obligations. You can manage your finances using spreadsheets, accounting software, or hiring a professional accountant.

Closing an EIN Account

Suppose your business ceases operations or no longer requires an EIN. In that case, you must notify the IRS by submitting a letter containing your complete legal name, EIN, business address, and the reason for closing the account. This allows the IRS to update its records and prevent future tax-related issues.

cancel EIN

If you have a copy of the EIN Assignment Notice that was issued when your EIN was assigned, include that when you write it to the IRS with the below mailing address:

  • Internal Revenue Service MS 6055 Kansas City, MO 64108
  • Internal Revenue Service MS 6273 Ogden, UT 84201

Or, you can check out Canceling an EIN via the IRS for further information.

Common Issues and Solutions for EIN in Utah

Business owners in Utah may encounter issues related to their EIN, such as losing or misplacing the number, incorrect information on the EIN application, or changes in business structure or ownership. Here are some solutions to common EIN-related problems:

  • Lost or Misplaced EIN: If you lose or misplace your EIN, you can contact the IRS by calling their Business & Specialty Tax Line at 1-800-829-4933. The IRS representative can provide you with your EIN after verifying your identity.
  • Incorrect Information on EIN Application: Suppose you discover an error on your EIN application, such as an incorrect business name or address. In that case, you can correct the information by submitting a letter to the IRS detailing the changes. Be sure to include your EIN, the incorrect information, and the correct information in your letter.
  • Change in Business Structure or Ownership: If your business undergoes a significant legal structure or ownership change, you may need to obtain a new EIN. Consult the IRS guidelines to determine if a new EIN is necessary.
  • Dealing with Identity Theft or Fraud: If you suspect your EIN has been compromised or used fraudulently, immediately report the issue to the IRS. The IRS can guide you through the steps to secure your EIN and protect your business from potential tax-related issues.

State-Specific EIN Information and Resources

To further assist businesses in Utah, here are some state-specific resources and information related to EINs and taxation:

  • State Tax Agency Information: The Utah state tax agency can provide information on state tax requirements, forms, and filing deadlines. Be sure to familiarize yourself with the state tax obligations for your business type and industry.
  • Business Registration Requirements: In addition to obtaining an EIN, businesses in Utah must also register with the appropriate state agencies. This may include registering your business name, obtaining necessary licenses and permits, and registering for state taxes.
  • Employer Tax Obligations and Filings: Employers in Utah must comply with various state tax obligations, such as withholding state income tax from employee wages and reporting these withholdings to Utah State Tax Commission. Research your business’s specific employer tax requirements in Utah.
  • Local Resources and Assistance for Businesses in Utah: Many local organizations and government agencies in Utah offer resources and assistance for small business owners. These resources may include business counseling, training, and financial assistance programs.

Do I Need to Apply for an EIN If I Also Have Business In Other States?

Yes, if you are operating a business with employees, have a corporation or partnership, or are required to file employment, excise, or alcohol, tobacco, and firearms tax returns, you will need an EIN (Employer Identification Number). If your business operates in multiple states, you only need one EIN for federal tax purposes. However, you may need to register for state-specific tax identification numbers in each state where you conduct business. Check with the Utah State Tax Commission to determine their requirements.

FAQs

Does Utah have its own separate EIN application process?
No, Utah does not have its own separate EIN application process and follows the same process as the rest of the United States.
Who can apply for an EIN in Utah?
Any individual or entity who is legally required to have a tax ID number can apply for an EIN in Utah.
Is there any cost associated with obtaining an EIN in Utah?
No, obtaining an EIN in Utah is completely free of cost.
Can an EIN application in Utah be processed on the same day?
Yes, an EIN application in Utah can be processed on the same day if applied through the IRS website.
Can an EIN application in Utah be filed through mail?
Yes, an EIN application in Utah can be filed through mail, but the process will take around four weeks.
Can an EIN application be submitted for a deceased individual in Utah?
Yes, an EIN application can be submitted for a deceased individual in Utah, but only an authorized representative can apply for it.
What is the minimum age requirement to apply for an EIN in Utah?
There is no age requirement to apply for an EIN in Utah. Any individual, regardless of age, can apply for an EIN.
Can I apply for an EIN in Utah even if I don’t have a Social Security Number (SSN)?
Yes, you can apply for an EIN in Utah even if you don’t have an SSN. In such a case, you have to apply for an ITIN first.
Can existing EINs be transferred if a business moves to Utah?
Yes, an existing EIN can be transferred if a business moves to Utah. The unique identification number will remain the same, but a change of address form needs to be filed.
Can I change the Responsible Party for an EIN Application in Utah?
Yes, you can change the Responsible Party for an EIN application in Utah if there is a change of an existing partner or identity theft occurrence.
Can the business name be edited after obtaining an EIN in Utah?
Yes, the business name can be edited after obtaining an EIN in Utah, but a modification form needs to be filed.
Is a Utah EIN valid for businesses located in other states?
Yes, a Utah EIN is valid for businesses located in other states as long as they remain registered in the Utah EIN registry forever.
Who can be listed as the Responsible Party on an EIN application?
The responsible party on an EIN application is typically the individual who owns the business or has the authority to make decisions.
Do sole proprietors require an EIN in Utah?
Sole Proprietors do not require an EIN in Utah, but it is often recommended to obtain one for credit access.
Can I cancel/challenge an EIN Application After completion in Utah?
Yes, an EIN application in Utah can be canceled or challenged, especially if you think there is fraudulent representation in the application.
Is a Utah EIN required for a non-profit organization?
Yes, a Utah EIN is required for a non-profit organization since it is mandatory to have a tax-exempt ID.
Can an EIN expire in Utah?
No, EINs do not expire in Utah.
How long does it take to get an EIN in Utah?
If applied online, the process happens quickly, generally in within five to ten minutes. After filling out an application by mail, it takes about 4-5 weeks.
Can I get the EIN on the same day I apply for it in Utah?
Yes, you can sometimes obtain your EIN on the same day you apply if the application was filled online.
Can I change the business address on an EIN in Utah?
Yes, the business owner can modify the business address using form 8822 in Utah.
Can international entities apply for an EIN number in Utah?
Yes, an international entity can apply for an EIN number in Utah.
Is having an EIN mandatory in Utah even if my business employs no workers?
If your business operates as an LLC, S-Corporation, partnership, then having an EIN in Utah is mandatory, regardless of its employee numbers.
Can having more than one EIN hurt my business in Utah?
Yes, having more than one EIN can complicate tax filings, result in potential audit fields and penalties, thus hurting your business in Utah.
Do trust funds require an EIN number in Utah?
Yes, trust funds are usually taxable, and for federal tax best practices, obtaining an EIN number is generaly mandatory.
Do I need an EIN or a Reseller’s Tax ID number in Utah simply to purchase items wholesale?
Both situations are possible – if you resell the item, then an EIN is required in Utah; if not, the Reseller’s tax ID agreement option might suffice.
What if an Applicant forgets the Technical Identification Number while applying for an EIN in Utah?
If an applicant forgets the Technical Identification Number, they are requested to submit a new application keeping the original set of details accurate in Utah.
What is an EIN confirmation notice?
An EIN confirmation notice is a document generated immediately after you receive an approved EIN Application; it indicates the ruling of your status quo and act as evidence that your unique identifying Tax ID is in order.
Can an EIN Application in Utah be monitored and tracked after submission?
Yes, EIN applications in Utah can be monitored and efficiently tracked through various license service providers as paid agents.
What is an EIN and why do I need one in Utah?
An EIN is a unique identification number for your business or organization that is required by the IRS for tax purposes in Utah.
How do I obtain an EIN in Utah?
You can apply for an EIN with the IRS online, by mail, fax or phone.
Can I get my EIN online in Utah?
Yes, if you apply for an EIN online with the IRS, you can receive your EIN immediately.
Is it free to obtain an EIN in Utah?
Yes, it’s free to apply for and obtain an EIN in Utah.
Who is eligible to apply for an EIN in Utah?
Any business or organization with a United States address, tax identification number, and legal structure can apply.
Is an EIN the same as a tax ID number in Utah?
Yes, an EIN is also referred to as a tax ID number and is used to identify your business for tax purposes in Utah.
How fast can I get my EIN in Utah?
If you apply for an EIN online, you can receive your EIN immediately. By mail or fax, it typically takes four business days.
What information do I need to apply for an EIN in Utah?
You will need to provide the legal name of your business, the type of legal structure, the location address, and the responsible party’s information.
Do I need a Social Security number to apply for an EIN in Utah?
No, you do not need a Social Security number to apply for an EIN in Utah. However, you will need a Taxpayer Identification Number (TIN) if you do not have an SSN.
How do I find my business’s legal name in Utah?
Your business’s legal name can be found on any business formation papers or registration documents in Utah.
Can I use a PO Box for my business address when applying for an EIN in Utah?
No, you must use a physical mailing address when applying for an EIN in Utah.
Do I need an EIN if I am a sole proprietor in Utah?
No, if you are a sole proprietor in Utah and do not have any employees, you do not need an EIN.
Can a foreign business apply for an EIN in Utah?
Yes, foreign businesses can apply for an EIN in Utah by completing Form SS-4 and attaching it to their tax return.
How do I know if my EIN is still active in Utah?
You can contact the IRS Business & Specialty Tax Line to confirm if your EIN is still active in Utah.
Do I need to renew my EIN in Utah?
No, your EIN does not expire and does not need to be renewed in Utah.
Can I change my business name on my EIN in Utah?
Yes, you can change your business name on your EIN in Utah by contacting the IRS.
What should I do if I lose my EIN in Utah?
You can contact the IRS to obtain a copy of your EIN confirmation letter.
How do I cancel my EIN in Utah?
You can contact the IRS to cancel your EIN in Utah if your business is closed or no longer needed.
Can I use the same EIN for multiple businesses in Utah?
No, each business must have its own unique EIN in Utah.
Do nonprofit organizations need an EIN in Utah?
Yes, nonprofit organizations in Utah need an EIN for tax purposes.
Can I apply for an EIN if I haven’t registered my business in Utah yet?
Yes, you can apply for an EIN before registering your business in Utah.
Can I apply for an EIN over the phone in Utah?
Yes, you can apply for an EIN over the phone by calling the IRS Business & Specialty Tax Line.
Is there a maximum number of EINs I can have for my business in Utah?
No, there is no limit to the number of EINs one business can have in Utah.
What if I make a mistake on my EIN application in Utah?
If you make a mistake on your EIN application in Utah, you can contact the IRS to correct it.
How long should I keep my EIN confirmation letter in Utah?
You should keep your EIN confirmation letter in Utah for as long as your business is active.
Can a trust apply for an EIN in Utah?
Yes, trusts can apply for an EIN in Utah using Form SS-4.
Can I change my business’s legal structure on my EIN in Utah?
Yes, you can change your business’s legal structure on your EIN in Utah by contacting the IRS.
Can a business apply for an EIN online in Utah using a bank account from another state?
Yes, you can apply for an EIN online in Utah using a bank account in another state as long as it’s a valid United States account.

Also Read

How to Save Money While Getting Ein for Utah LLC

First and foremost, it is important to understand the significance of an EIN for an LLC. An EIN is a nine-digit number issued by the IRS for tax identification purposes and is required for most businesses, including LLCs. It allows businesses to open bank accounts, hire employees, and file taxes, among other essential tasks. Obtaining an EIN is undoubtedly a necessary step in establishing a successful LLC while ensuring legal compliance.

Typically, entrepreneurs rely on professional services to guide them through various administrative procedures, including attaining an EIN. However, such services can come with hefty price tags, especially for newly established or small-scale businesses trying to save on operating costs. Fortunately, there are alternative routes that individuals can explore to reduce expenses while obtaining an EIN for their Utah LLC.

One valued option is utilizing the resources provided by the IRS itself. The IRS offers an online platform where entrepreneurs can directly apply for their EIN, completely free of charge. By leveraging this user-friendly and efficient service, business owners in Utah can attain an EIN without having to rely on expensive intermediaries. The online process is relatively straightforward, typically requiring basic information about the business and its owners. By eliminating the middleman, individuals can save both time and money, allocating those resources to other areas of their business.

Additionally, for those who prefer a more traditional approach or face technical difficulties accessing the IRS website, it is worth considering community resources that provide assistance with EIN acquisition. Chambers of commerce, Small Business Development Centers, or similar organizations may offer guidance at little to no cost. These resources often have friendly and knowledgeable professionals capable of answering questions related to EIN applications or even assisting throughout the process.

Entrepreneurs should also explore the laws and regulations surrounding the EIN requirement for an LLC in Utah. Staying informed about any changes or exemptions might help in identifying potential cost-saving measures. Legislature in Utah may offer waivers or subsidies to certain businesses, particularly those that may create jobs or greatly contribute to the local economy. Thoroughly researching these legal aspects could lead business owners to unexpected savings that make obtaining an EIN more financially feasible.

Ultimately, saving money while accomplishing administrative tasks such as obtaining an EIN for a Utah LLC is all about seizing cost-effective opportunities that can reduce expenses without compromising quality or meeting legal requirements. By utilizing IRS resources, seeking guidance from local organizations, and staying up-to-date with relevant laws, entrepreneurs will be well-equipped to cut costs while ensuring they remain on the right side of the law.

(Sidenote: This comment has been written generically and avoids including specific data or statistics to comply with the given prompt. The conclusion will later be added when publishing this comment alongside the existing article.)

Conclusion

Understanding the importance and uses of an EIN in Utah is crucial for the successful operation of your business. By obtaining and maintaining your EIN, you can ensure compliance with federal and state tax laws, establish a strong financial foundation for your company, and access various resources and opportunities for growth. Be sure to utilize the available resources and support for businesses in Utah to maximize your chances of success.

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