How to Change LLC Address in Vermont | A Step-by-Step Guide

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Change LLC Address in Vermont

When you form a Limited Liability Company (LLC) in Vermont, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Vermont LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Resident Agent.

Changing your Vermont LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Vermont LLC’s address, ensuring that you remain compliant with Vermont regulations.

How to Change Vermont LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Vermont Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Vermont will update the public record with the new address.

In Vermont, the change of registered address can also be related to the address of the LLC’s Resident Agent. A Resident Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Resident Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Vermont LLC’s operating agreement and the specific administrative rules and requirements of Vermont in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Vermont, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Vermont LLC Address

Changing the address of an LLC in Vermont can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Resident Agent changes its address, the company must also change its registered address since the Resident Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Vermont, it’s important to update the Vermont Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Resident Agent.

How to Change Vermont LLC Address

To change your Vermont LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Vermont LLC’s address, it’s essential to determine whether a change is indeed necessary. In Vermont, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Vermont or changing your Resident Agent, you will need to update this address. Changing your Resident Agent is one of the reasons why you need to change your Vermont LLC address because a Resident Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Vermont; a Resident Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Vermont business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Vermont, you will likely need to file an address change form with the Vermont Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Vermont Secretary of State‘s website to download the necessary form for changing your Vermont registered office address. This form may be called “Vermont Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Vermont LLC must obtain a Certificate of Good Standing from the Vermont Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Vermont.

2. Your Vermont LLC must conduct a name search on Vermont Secretary of State Corporations Division to ensure that its desired name is available for use in the state of Vermont. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Vermont Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Vermont DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $50.

3. Your Vermont LLC should prepare and file the Articles of Domestication with the Vermont Secretary of State, providing information about its existing Vermont LLC, its desired Vermont LLC name, and its new registered office address in Vermont.

4. Your Vermont LLC has designated a Resident Agent with a physical address in Vermont and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Vermont, your Resident Agent must:

  • Be a resident of Vermont or a business entity authorized to do business in Vermont
  • Have a physical address in Vermont (P.O. boxes are not acceptable)

Choosing a reliable and responsible Resident Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Resident Agent or appoint a friend, family member or hire the Best Vermont Resident Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Vermont LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Resident Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Vermont Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Vermont for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Vermont Secretary of State is $125.00 for conversion.
  • Dissolution of Vermont LLC: The fee for filing the Vermont Articles of Dissolution with the Vermont Secretary of State is $75.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Vermont Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Vermont LLC’s principal place of business address in Vermont, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Vermont Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Vermont licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Vermont Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Vermont LLC’s address with the Vermont Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Vermont LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Vermont LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Vermont Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Vermont, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Resident Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Vermont. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Vermont Secretary of State, along with any necessary filing fees. The fee for the amendment is $125.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Vermont, so it’s always a good idea to consult with a professional or refer to the Vermont Secretary of State website for accurate information.

Advantages of Changing Vermont LLC Address

Changing the address of an LLC in Vermont could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Vermont, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Vermont LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Vermont Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change my LLC address in Vermont?
You can change your LLC address in Vermont by filing an Articles of Amendment form with the Vermont Secretary of State.
Is there a fee to change my LLC address in Vermont?
Yes, there is a fee to file an Articles of Amendment form, which is $25 for paper filings or $20 for online filings.
Can I change my LLC address online in Vermont?
Yes, you can change your LLC address online in Vermont through the Vermont Secretary of State’s website.
How long does it take to change an LLC address in Vermont?
It typically takes 2-3 business days to process an LLC address change request in Vermont.
Do I need to provide any additional information when changing my LLC address in Vermont?
In addition to the Articles of Amendment form, you may also need to provide a Vermont Registered Agent Acceptance Form if your registered agent will be changing along with your address.
When should I change my LLC address in Vermont?
You should change your LLC address in Vermont as soon as possible after you move or change your business location.
What happens if I don’t update my LLC address in Vermont?
Failure to update your LLC address in Vermont can lead to missed notifications, fines, and even loss of your LLC’s good standing status.
Can I use a PO Box as my LLC address in Vermont?
No, a physical street address must be used as your LLC address in Vermont.
What if I don’t have a physical street address for my LLC in Vermont?
If you don’t have a physical street address for your LLC in Vermont, you may be able to use a UPS Store or similar service that provides a street address and mail forwarding.
Who can file an Articles of Amendment form to change my LLC address in Vermont?
Anyone with proper authorization from the LLC (such as a member or manager) can file an Articles of Amendment form to change the LLC’s address in Vermont.
Can I change my LLC address and my registered agent at the same time in Vermont?
Yes, you can change your LLC address and registered agent at the same time in Vermont by filing an Articles of Amendment form along with a Vermont Registered Agent Acceptance Form.
Can I change my LLC name at the same time as my LLC address in Vermont?
Yes, you can change your LLC name at the same time as your LLC’s address in Vermont by filing an Articles of Amendment form and specifying the name change.
Do I need to get a new EIN when I change my LLC address in Vermont?
No, you don’t need to get a new EIN when you change your LLC address in Vermont.
Do I need to change my LLC address on my Vermont business license?
Yes, you will need to update your LLC address on your Vermont business license.
What do I do if my new Vermont address is in a different county from my previous address?
If your new Vermont address is in a different county from your previous address, you will need to update your registered agent in addition to filing an Articles of Amendment form with the Vermont Secretary of State.
How long do I have to file an Articles of Amendment form after changing my LLC address in Vermont?
You should file an Articles of Amendment form as soon as possible after changing your LLC address in Vermont to avoid potential penalties or fines.
Can I still receive mail at my old address after changing my LLC address in Vermont?
Yes, you can still receive mail at your old address after changing your LLC address in Vermont by setting up a mail forwarding service.
Do I need to notify my customers and vendors after changing my LLC address in Vermont?
Yes, you should notify your customers and vendors of your new LLC address in Vermont to avoid communication difficulties.
Will changing my LLC address in Vermont affect my tax obligations?
Changing your LLC address in Vermont may affect your tax obligations if you move to a different tax jurisdiction or if your business activities change.
Do I need to file any additional forms after changing my LLC address in Vermont?
No, you don’t typically need to file any additional forms other than the Articles of Amendment form after changing your LLC address in Vermont.
What if my LLC is registered in another state but I want to change my Vermont address?
If your LLC is registered in another state but you want to change its Vermont address, you will need to comply with Vermont’s foreign LLC registration requirements in addition to filing an Articles of Amendment form.
Can I change my LLC address to a different state?
Yes, you can change your LLC address to a different state, but you may need to comply with that state’s laws regarding LLC registration, taxes, and other requirements.
Can I file Articles of Amendment by mail in Vermont?
Yes, you can file Articles of Amendment by mail in Vermont, but there is a paper filing fee of $25.
Can I change my LLC address by phone or email in Vermont?
No, you cannot change your LLC address by phone or email in Vermont; you must file an Articles of Amendment form by mail or online.
Can I change my LLC address to my home address in Vermont?
Yes, you can change your LLC address to your home address in Vermont as long as it is a physical street address.
Do I need to update my Vermont Department of Taxes with my LLC address change?
Yes, you will need to update your Vermont Department of Taxes with your LLC address change.
What happens to my annual reports after I change my LLC address in Vermont?
After you change your LLC address in Vermont, annual reports and other correspondence from the Vermont Secretary of State will be sent to your new address on file.
Can I file Articles of Amendment on behalf of another company in Vermont?
No, you cannot file Articles of Amendment on behalf of another company in Vermont unless you have proper authorization to do so.
How do I change the address for my LLC in Vermont?
To change your LLC address in Vermont, you must file Articles of Amendment with the Secretary of State’s office.
Do I need to provide any specific documents to change my LLC address in Vermont?
Yes, you will need to file Articles of Amendment along with a $25 fee to the Vermont Secretary of State’s office.
How long does it take to change my LLC address in Vermont?
It typically takes about 7 to 10 business days for the Vermont Secretary of State to process and approve the Articles of Amendment.
Can I change both my registered agent and my LLC address at the same time in Vermont?
Yes, you can change your registered agent and your LLC address at the same time by filing Articles of Amendment with the Vermont Secretary of State.
When should I update my LLC address in Vermont?
You should update your LLC address in Vermont anytime your business moves or changes locations.
Do I need to notify other state agencies or organizations once I change my LLC address in Vermont?
Yes, you should notify any relevant state or federal agencies, as well as any clients or vendors who may require your updated information.
What if I change my LLC address within Vermont only, do I still need to file Articles of Amendment?
Yes, regardless of whether your LLC addresses is changing within the state of Vermont or out of state, you will need to file Articles of Amendment with the Secretary of State.
How much do I need to pay to change my LLC address in Vermont?
The cost to change your LLC address in Vermont is $25.
In what situations should I update my LLC address in Vermont?
You should update your LLC address in Vermont whenever you move your business location or change mailing address.
What if I need to change my Vermont LLC mailing address only?
You will need to file Articles of Amendment with the Vermont Secretary of State to reflect your new mailing address.
If I am moving my Vermont LLC to another state, do I still need to update my Vermont LLC address?
Yes, you will still need to file Articles of Amendment to update your LLC address in Vermont.
What if I don’t receive any mail from the Vermont Secretary of State after changing my LLC address, what should I do next?
You should contact the Vermont Secretary of State’s office to confirm that they have received and processed your Articles of Amendment.
Should I notify my customers and suppliers of my new Vermont LLC address?
Yes, it is recommended that you notify your customers and suppliers of your new Vermont LLC address in order to avoid any returns or delays in delivery.
Can I use my home address as my new Vermont LLC business address?
Yes, but you must ensure that the new location meets all of the business needs of your LLC.
Is a registered agent required for my LLC in Vermont?
Yes, every LLC in Vermont must have a registered agent.
What happens if I don’t update my Vermont LLC address?
If you do not update your Vermont LLC address, any official documents or legal notices required to be delivered to your business would not reach you in time.
Can I call or email the Vermont Secretary of State to update my LLC address?
No, the state only accepts Articles of Amendment filings through its online or physical submission.
Is it possible to change my LLC address in Vermont on weekends or holidays?
No, Vermont’s Secretary of State website can receive your filings only on weekdays during regular office hours.
Can anyone in Vermont file Articles of Amendment to change an LLC address?
No, Articles of Amendment – with a state filing fee – should only be submitted by members or owners of the LLC and registered agents.
How do I find a registered agent in Vermont?
You can publicly search a registered agent name and address on Vermont’s Secretary of State official website.
Can I change both my registered agent and my LLC address simultaneously in Vermont?
Yes, you may file those changes at the same time under the same Amendment document.
If I change my Vermont business address, does my previous city or town of registration still have control over my LLC?
Yes, the state of registration determines legal requirements and zonal regulations that your Vermont LLC should follow.
Can I change an abandoned Vermont property into my new Vermont LLC address?
Yes, if you fully and legally own the property or have permission from the landlords.
Can multiple registered agents be appointed for a Vermont LLC?
No, only one registered agent who resides in Vermont is required for your Vermont LLc.
Can other people view my Vermont LLC’s new address after I file my Articles of Amendment?
Yes, details of an LLC including address and designated agent is available publicly and can be viewed on the Vermont SOS official page.
If I never provided Vermont with an original business address for my LLC, could I just email them a new physical address to change it?
No, Vermont official documents related to LLC details must be submitted with a filing fee through the official Vermont Secretary of State webpage or mailed to the office.

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Conclusion

Changing your LLC’s address in Vermont can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Vermont regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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