How to Change Virginia LLC Address | A Step-by-Step Guide

When you form a Limited Liability Company (LLC) in Virginia, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Virginia LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your LLC’s address in The Old Dominion may seem daunting, but with the right information and guidance, it can be a simple and straightforward process. In this article, we will walk you through the necessary steps to Change your Virginia LLC’s Address, ensuring that you remain compliant with Virginia regulations.

Webinarcare Editorial Team will help you easily change your Virginia LLC Address. You must be guided by all the factors gathered in this article.

Step-by-Step Guide on How to Change your Virginia LLC Address

To change your Virginia LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine Whether You Need to Change Your LLC’s Address

Before you begin the process of changing your Virginia LLC’s address, it’s essential to determine whether a change is indeed necessary. In Virginia, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are moving your Virginia Business to a new location or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your Virginia LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Virginia, a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Virginia business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which (if not both) addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Virginia, you will likely need to file an address change form with the Virginia Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Virginia Secretary of State‘s website to download the necessary form for changing your Virginia registered office address. This form may be called “Virginia Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

  • Your Virginia LLC must obtain a Certificate of Good Standing from the Virginia Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Virginia.
  • Your Virginia LLC must conduct a name search on Virginia State Corporation Commission Entity Search to ensure that its desired name is available for use in the state of Virginia. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application in the Virginia Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for a DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in three methods, online, by mail, and in person filing. for an easier way.

However, before filing a DBA, you should know that you need to renew your DBA up to Indefinite, which costs around $10.

  • Your Virginia LLC should prepare and file the Articles of Domestication with the Virginia Secretary of State, providing information about its existing Virginia LLC, its desired Virginia LLC name, and its new registered office address in Virginia.
  • Your Virginia LLC has designated a Registered Agent who has a physical address in Virginia and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Virginia, your Registered Agent must:

  • Be a resident of Virginia or a business entity authorized to do business in Virginia
  • Have a physical address in Virginia (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can have serious consequences for your business. 

You can serve as your own Registered Agent or appoint a friend, family member, or professional Virginia Registered Agent Services.

Complete the Form

Carefully fill out the form, providing all required information, including your Virginia LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Virginia Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Virginia for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Virginia Secretary of State is $100.00 for conversion.
  • Dissolving your Virginia LLC: The fee for filing the Virginia Articles of Dissolution with the Virginia Secretary of State is $10.
Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Virginia Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Virginia LLC’s principal place of business address in Virginia, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Virginia Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Update your Licenses and Permits: Follow the instructions provided by the Virginia Secretary of State to update your business licenses and permits with your new principal place of business address. 
  • Keep Records: Retain copies of any updated Virginia licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.

Step 4: Notify the IRS of Your Address Change

In addition to updating your Virginia LLC’s address with the Virginia Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Virginia LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Virginia LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Insurance companies
  • Relevant industry associations or organizations

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Virginia LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Virginia Secretary of State or the relevant state agency. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

What are the Best LLC Formation Services in Virginia?

If you’re planning to find an LLC formation service to help you with changing your Virginia LLC Address, you can look up the Best Virginia LLC Formation Services on this site. 

FAQs

How do I change the address of my Virginia LLC?
You can change the address of your Virginia LLC by filing the Certificate of Amendment with the Virginia State Corporation Commission.
What is the fee for changing the address of my Virginia LLC?
The fee for changing the address of your Virginia LLC is $25.
What is the processing time for changing the address of my Virginia LLC?
The processing time for changing the address of your Virginia LLC is typically around 1-2 weeks.
Can I change the address of my Virginia LLC online?
No, you cannot change the address of your Virginia LLC online.
What information do I need to provide in order to change the address of my Virginia LLC?
You will need to provide the new address of your LLC when you file the Certificate of Amendment.
Can I change the address of my Virginia LLC before it is approved by the state?
No, you cannot change the address of your Virginia LLC before it is approved by the state.
Can I change the address of my Virginia LLC if it is dissolved?
No, you cannot change the address of your Virginia LLC if it is dissolved.
Is there a deadline for changing the address of my Virginia LLC?
No, there is no deadline for changing the address of your Virginia LLC.
Do I need to notify my registered agent when I change the address of my Virginia LLC?
Yes, you should notify your registered agent when you change the address of your Virginia LLC.
Will I receive a new Certificate of Organization with the new address?
No, you will not receive a new Certificate of Organization with the new address.
Can I use a PO Box as the address for my Virginia LLC?
Yes, you can use a PO Box as the address for your Virginia LLC.
Can I change the address of my Virginia LLC to a different state?
No, you cannot change the address of your Virginia LLC to a different state.
Will changing the address of my Virginia LLC affect my taxes?
No, changing the address of your Virginia LLC will not affect your taxes.
Do I need to update any other documents after changing the address of my Virginia LLC?
Yes, you should update any other documents that list the old address of your Virginia LLC.
Can I change the address of my Virginia LLC without the consent of my co-owners?
No, you cannot change the address of your Virginia LLC without the consent of your co-owners.
Do I need to provide any proof of the new address when I file the Certificate of Amendment?
No, you do not need to provide any proof of the new address when you file the Certificate of Amendment.
Can I change the address of my Virginia LLC more than once?
Yes, you can change the address of your Virginia LLC more than once.
Do I need to change the address of my Virginia LLC if I move my physical location but still operate in the same city?
Yes, you should change the address of your Virginia LLC if you move your physical location.
Will changing the address of my Virginia LLC affect my bank accounts?
No, changing the address of your Virginia LLC will not affect your bank accounts.
Can I change the address of my Virginia LLC if it has outstanding debts?
Yes, you can change the address of your Virginia LLC even if it has outstanding debts.
Can I change the address of my Virginia LLC by mail?
Yes, you can change the address of your Virginia LLC by mail.
Can I change the address of my Virginia LLC at any time during the year?
Yes, you can change the address of your Virginia LLC at any time during the year.
Will changing the address of my Virginia LLC affect my business licenses or permits?
No, changing the address of your Virginia LLC will not affect your business licenses or permits.
Can I change the address of my Virginia LLC if it is part of a larger business entity?
No, you cannot change the address of your Virginia LLC if it is part of a larger business entity.
Can I file the Certificate of Amendment online?
No, you cannot file the Certificate of Amendment online.
Can I change the address of my Virginia LLC if it is currently involved in litigation?
Yes, you can change the address of your Virginia LLC if it is currently involved in litigation.
Will changing the address of my Virginia LLC affect my federal identification number?
No, changing the address of your Virginia LLC will not affect your federal identification number.
Can I change the address of my Virginia LLC if it is in default with the state?
Yes, you can change the address of your Virginia LLC if it is in default with the state.
Can I change the address of my Virginia LLC during its annual report filing period?
Yes, you can change the address of your Virginia LLC during its annual report filing period.
How do I change my LLC address in Virginia?
To change your LLC address in Virginia, you must file a change of registered office/agent with the State Corporation Commission (SCC).
Can I change my LLC address online in Virginia?
Yes, you can file your change of registered office/agent online through the SCC’s website.
How long does it take to change an LLC address in Virginia?
The processing time for a change of registered office/agent in Virginia can vary, but it typically takes around 2-3 business days.
Can I also change my LLC mailing address in Virginia at the same time?
Yes, you can include a change of mailing address in the same form you file to change your LLC’s registered office/agent address.
Do I need to provide any documents when changing my LLC address in Virginia?
No, you only need to complete and submit the change of registered office/agent form provided by the SCC.
How much does it cost to change my LLC address in Virginia?
There is a $10 filing fee when you change your LLC’s registered office/agent address in Virginia.
Do I need to change my LLC’s address with any other government agencies in Virginia?
You may need to update your LLC address with other Virginia government agencies such as the Virginia Department of Taxation and the Virginia Department of Labor and Industry.
Will changing my LLC’s address affect my tax obligations in Virginia?
You may need to update your LLC’s tax registration information with the Virginia Department of Taxation when you change your LLC address.
What if I want to change my LLC’s address to a PO box in Virginia?
You can use a PO box as your LLC’s mailing address, but you must have a physical street address in Virginia as your registered office/agent address.
Can I use my home address as my LLC’s registered office/agent address in Virginia?
Yes, you can use your home address or any other physical street address in Virginia as your LLC’s registered office/agent address.
Am I required to notify customers or vendors of my LLC’s address change in Virginia?
It is not a legal requirement, but it may be a good practice to notify customers and vendors of your LLC’s new address in Virginia.
Can I change my LLC’s address to another state from Virginia?
No, changing your LLC’s registered office/agent address to another state requires forming a foreign LLC in that state.
How often can I change my LLC’s address in Virginia?
There is no limit to how often you can change your LLC’s registered office/agent address in Virginia.
What if I fail to update my LLC’s address with the SCC in Virginia?
If you fail to update your LLC’s registered office/agent address with the SCC in Virginia, you may miss important legal notifications and face penalties for non-compliance.
Is a business license required to change an LLC address in Virginia?
No, a business license is not required to change your LLC’s registered office/agent address in Virginia.
Do I need to have a registered agent in Virginia to changes my LLC’s address?
Yes, your LLC must have a registered agent located in Virginia to file a change of registered office/agent form and maintain compliance.
How do I find a registered agent for my Virginia LLC?
You can hire a professional registered agent service in Virginia or designate an individual member or legal agent for your LLC.
Can I change my LLC’s address at any time during the year in Virginia?
Yes, you can change your LLC’s registered office/agent address in Virginia at any time.
Is there a deadline for changing my LLC’s address in Virginia?
No, there is no deadline for changing your LLC’s registered office/agent address in Virginia.
Do I need to provide a reason for changing my LLC’s address in Virginia?
No, you do not need to provide a reason for changing your LLC’s registered office/agent address in Virginia.
Can I change my LLC’s address in Virginia while my business is inactive?
Yes, you can file a change of registered office/agent form with the SCC even if your LLC is inactive.
How do I know if my LLC’s new address has been approved in Virginia?
You can check the Virginia SCC’s business entity database or contact their office to confirm your LLC’s address change has been processed.
Do I need to update my LLC’s address on all my legal documents when I change it in Virginia?
Yes, you should update your LLC’s address on all legal documents, contracts, and agreements to avoid confusion.
Can I use an address outside of Virginia as my LLC’s mailing address?
Yes, you can use an address outside of Virginia as your LLC’s mailing address.
Will my LLC’s new address be available to the public in Virginia?
Yes, your LLC’s new registered office/agent address will be on public record with the Virginia SCC.
Can I change a foreign LLC’s address to a Virginia address?
Yes, you can file a foreign LLC registration statement with the Virginia SCC and change the registered office/agent address to a Virginia address.
Do I need to provide any proof of my new address when changing my LLC’s address in Virginia?
No, you do not need to provide proof of your new address when changing your LLC’s registered office/agent address in Virginia.
Can I request a copy of my LLC’s address change form in Virginia?
Yes, you can request a copy of your change of registered office/agent form from the Virginia SCC.

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Conclusion

Changing your LLC’s address in Virginia can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Virginia regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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