How to Get Business Licenses in Virginia | A Comprehensive Guide

by
Virginia Business License

Starting a new business is an exciting venture, but it’s essential to understand the various licenses required to operate legally within Virginia. Forming an LLC in Virginia requires licenses, as different industries and locations have specific regulations. This article will provide a comprehensive guide to Virginia Business Licenses, helping you navigate the process and ensure your new venture complies with all necessary requirements. By understanding the permitting landscape in Virginia, you can ensure that your business is fully prepared to succeed while avoiding potential legal pitfalls.

Webinarcare Editorial Team will help you easily obtain a business license in Virginia. You must be guided by all the factors gathered in this article.

How to Get a Business License in Virginia

What is a Business License in Virginia?

A business license is a legal authorization, permit, or document that allows a business to operate within a specific jurisdiction, such as a city, county, or state. Virginia business licenses are issued by Virginia Secretary of State and ensure businesses comply with applicable laws, regulations, and standards in their respective industries.

A business license protects public health, safety, and welfare by ensuring businesses operate responsibly and lawfully. Acquiring a business license often involves registering the business, paying applicable fees, and meeting specific requirements or qualifications for the type of business.

Business licenses can vary greatly depending on the location and nature of the business. Some common types of business licenses include:

1. General Business License: This is a basic license required for most businesses to operate within a specific jurisdiction, such as a city or county.

2. Professional and Occupational Licenses: These licenses are specific to certain industries or professions, such as healthcare, construction, real estate, or cosmetology, and are typically issued by state licensing boards or agencies.

You must have a professional and occupational license to form Virginia General Partnership and offer your service. 

Here are some examples of Professional and Occupational Licenses:

  • Medical License: Physicians, surgeons, and other healthcare professionals must obtain a medical license to practice medicine in a specific state. The Virginia medical board issues this license after verifying the applicant’s education, training, and examination results.
  • Realtor License: To become a realtor in Virginia, you must obtain a real estate license to buy, sell, or lease properties on behalf of clients. Virginia has its own real estate commission or board responsible for issuing licenses and regulating the industry.
  • Contractor License: General contractors, electricians, plumbers, and other construction professionals must often have a contractor license to work in Virginia. 
  • Cosmetology License: Professionals in the beauty industry, such as hairstylists, estheticians, and nail technicians, must obtain a cosmetology license to provide services. Virginia Boards of Cosmetology oversee licensing and regulations for this industry.
  • Certified Public Accountant (CPA) License: Accountants who wish to become a CPA in Virginia must designate and provide specific services, such as auditing financial statements and obtaining a CPA license from Virginia’s Board of Accountancy.
  • Architect License: Architects must obtain a license to practice architecture in Virginia. This typically involves meeting education and experience requirements and passing the Architect Registration Examination (ARE).
  • Attorney License: Virginia Business Attorneys must obtain a license to practice law in a particular jurisdiction, typically by passing the state’s bar examination and meeting other requirements set by the Virginia bar association.

3. Health and Safety Permits: Virginia businesses involved in food service, hospitality, or other industries directly impacting public health and safety may require specific permits from local health departments or regulatory agencies.

4. Environmental Permits: Virginia businesses that involve activities that may impact the environment, such as waste disposal, air or water emissions, or hazardous materials handling, may require permits from local, state, or federal environmental agencies.

5. Sales Tax License: Virginia businesses that sell goods or services may be required to collect sales tax from customers and remit it to the appropriate tax authority. A sales tax license is typically required to collect and remit sales tax legally.

Virginia business owners must research the specific licensing requirements for their business in their jurisdiction and obtain all necessary licenses and permits to operate legally and avoid potential fines, penalties, or legal troubles.

Requirements For Getting Business Licenses in Virginia

If you start an LLC or any other type of business, you must wait until your Virginia business registration is complete. Once you have completed the necessary steps to register your business in Virginia, you must be prepared with the required documents to apply for business licenses.

  • Name of your company
  • Phone number and company address
  • Employee Identification Number (EIN)
  • Your company’s legal structure (Corporation, Partnership, or LLC)
  • Your business strategy, which includes revenues and costs

Recommended: Empowering your entrepreneurial journey, LegalZoom’s business license service simplifies the process of obtaining a business license in Virginia, allowing you to focus on what you do best, running your business. Thet’s why we recommend –

– LegalZoom – Starts at $99.99

How to Get a Business License in Virginia

To get a business license, you must follow the guidelines below, including determining if your Virginia business requires a license or permit, identifying the appropriate licensing agencies, researching license and permit requirements, completing and submitting license applications, and maintaining license and permit requirements.

Step 1: Determine The Required License or Permit

The first step in obtaining a business license is determining if your business needs one. Some businesses may not require a license or permit, while others may need multiple licenses depending on their industry and location. Some businesses typically require some form of licensing or permit:

  • Professional services, such as medical, legal, and accounting
  • Food establishments, including restaurants, bars, and catering businesses
  • Retail businesses, including stores, shops, and online retailers
  • Construction and contracting companies
  • Manufacturing and industrial businesses

State Licenses

The licenses that you must get first are the licenses within the state. Virginia state licenses require individuals or businesses to engage in certain activities or professions legally. The state government issues these licenses and serves as proof that the license holder has met certain qualifications and standards set by the state. The types of licenses vary depending on the profession or activity, including but not limited to healthcare professionals, contractors, real estate agents, and drivers.

State licenses assure the public that the license holder has undergone the necessary training and education to perform their duties safely and competently.

Federal Licenses

Federal licenses in Virginia are granted by federal agencies and are required for certain activities and industries that fall under federal jurisdiction. These licenses ensure compliance with federal laws and regulations and are necessary for individuals or businesses engaged in the following services.

  • Agriculture: License issued by The U.S. Department of Agriculture
  • Aviation: License issued by The Federal Aviation Administration
  • Alcohol & Tobacco: License issued by The Alcohol and Tobacco Tax and Trade Bureau
  • Ammunition, Explosive, & Firearms: License issued by The Bureau of Alcohol, Tobacco, Firearms, and Explosives.
  • Commercial Fisheries: License issued by The National Oceanic and Atmospheric Administration Fisheries Service
  • Mining & Drilling: License issued by The Bureau of Safety and Environmental Enforcement
  • Nuclear Energy: License issued by The U.S. Nuclear Regulatory Commission
  • Radio & Television (Broadcast): License issued by The Federal Communications Commission
  • Transportation by Sea: License issued by The Federal Maritime Commission
  • Wildlife & Fisheries: License issued by The U.S. Fish and Wildlife Service

Obtaining a federal license in Virginia involves meeting specific criteria and adhering to federal laws and regulations, which can vary depending on the activity or industry.

City-Based License

City-based licenses in Virginia are granted by local municipalities and are required for certain activities or businesses operating within the city limits. These licenses ensure businesses comply with local regulations and ordinances and typically cover business operations, health and safety, zoning, and permits.

City-based licenses vary depending on the location and the nature of the business, but examples may include restaurant licenses, liquor licenses, taxi licenses, and street vendor licenses. Obtaining a city-based license in Virginia involves submitting an application, paying the necessary fees, and meeting specific requirements set by the local government.

Home-Based License

Home-based licenses in Virginia are required for individuals or businesses that operate from their residential property. These licenses regulate and permit activities conducted within a residential setting, such as home-based businesses or rental properties. Home-based licenses ensure these activities comply with local regulations, building codes, zoning requirements, and health and safety standards.

The specific requirements for obtaining a home-based license in Virginia can vary depending on the type of activity and the local municipality but typically involve submitting an application, paying any necessary fees, and meeting specific criteria set by the local government.

Professional License

Professional licenses in Virginia are mandatory for individuals pursuing specific careers or professions that require specialized knowledge, skills, and expertise. The state government grants these licenses and serves to regulate and ensure the competency and ethical practice of professionals in fields such as law, medicine, engineering, teaching, and accounting.

To obtain a professional license in Virginia, individuals must meet education, experience, and examination requirements specific to their profession. These licenses assure the public that they receive services from qualified professionals and protect consumers from potential harm or malpractice.

Step 2: Identify the Virginia Licensing Agencies

Once you’ve determined that your business requires a license or permit, you must identify the appropriate Virginia agencies responsible for issuing these documents. In Virginia, numerous agencies oversee licensing and permitting, including:

  • Virginia Secretary of State: This office is responsible for issuing licenses for many professional services, including legal, medical, and accounting.
  • Virginia Department of Health: Food establishments, healthcare providers, and other businesses related to health and safety may require licenses from this department.
  • Virginia Department of Taxation: If your business sells goods, you may need a sales tax license or permit from this department.
  • Virginia Department of Labor: Businesses that involve construction or contracting may need licenses from this department.
  • Local City or County Governments: Depending on your business’s location, you may also need to obtain licenses or permits from your local government.

Step 3: Research License and Permit Requirements

After identifying the appropriate agencies, research the specific requirements for each license or permit your business needs. This may involve reviewing the Virginia agency’s website, contacting their office directly, or consulting a legal or business professional. Some common requirements for obtaining a business license or permit include:

  • Completing an application form
  • Providing proof of insurance or bonding
  • Passing background checks or inspections
  • Paying application fees

Some licenses or permits may have ongoing requirements, such as annual renewals, inspections, or reporting.

Step 4: Complete and Submit License Applications

Once you’ve gathered all the necessary information and documents, complete the application forms for each required license or permit. Be sure to carefully follow the instructions provided by each Virginia agency, as incomplete or incorrect applications can lead to delays or denials.

In addition to the application forms, you may also need to submit supporting documentation, such as:

Proof of Business Registration

You can find it on the Virginia Secretary of State’s website. There should be a search feature specifically for businesses. This will often be labeled “Virginia State Corporation Commission Entity Search “. In the search feature, enter the name of the business you are looking for, and once it appears, you will now have proof of your business registration.

Employer Identification Number (EIN)

Aside from opening a bank account, you must have an Employer Identification Number in Virginia to file and submit for a business license. An EIN, also known as a Federal Tax Identification Number, is used by the Internal Revenue Service (IRS) to identify your business for tax purposes. You’ll need an EIN to open a business bank account, file taxes, and hire employees. 

The application of an EIN in Virginia can be through the following:

  • Apply Online- The online EIN application is the preferred method for customers to apply for and obtain an EIN.
  • Apply by Fax- Taxpayers can fax the completed Form SS-4 application to the appropriate fax number), after ensuring that the Form SS-4 contains all of the required information.
  • Apply by Mail- The EIN application Form SS-4 can be filed via mail. The processing time frame to receive the mail is four weeks.
  • Apply by Telephone-International Applicants – International applicants may call 267-941-1099 (not a toll-free number) from 6 a.m. to 11 p.m. (Eastern Time) Monday through Friday to obtain their EIN.

Recommended: Professional services have the EIN included in their LLC formation package. We recommend using –

LegalZoom – ($0 + State Fee for LLC formation)
Proof of Insurance, Bonding, or Worker’s Compensation Coverage

To have a business license, you need proof of insurance, bonding, or worker’s compensation. You need to obtain a certificate or policy document as additional documents for your proof of insurance. Also, there is a database of businesses with worker’s compensation coverage or require businesses to register their insurance or bonding information. Visit your Virginia Department of Labor, Department of Insurance, or another relevant agency website for information about the business’s coverage.

Professional Certifications or Licenses

As I have mentioned, if you will form a general partnership and offer your service, you must have professional certifications or licenses. 

Submit your completed applications and the Virginia business license fee, which ranges from $50 – $300. The processing times for license and permit applications can vary, so plan accordingly and allow ample time for approval.

Step 5: Maintain License and Permit Compliance

Once you’ve obtained the necessary licenses and permits for your Virginia business, it’s essential to maintain compliance with all requirements. This may include:

  • Keep your Virginia licenses and permits current by renewing them on time, typically annually.
  • Reporting any changes to your business, such as a changing Virginia LLC address. You may amend your Virginia Articles of Organization if you change anything in your Virginia business.
  • Maintaining proper insurance, bonding, or worker’s compensation coverage.
  • Complying with any inspection, reporting, or record-keeping requirements.

Failing to maintain compliance with your Virginia business licenses and permits can result in fines, penalties, or even the loss of your license. Hiring the Best Registered Agent Services in Virginia is better if you plan to start an LLC and maintain your licenses. They won’t just help you with the formation of your business but also the compliance. We reviewed some of the services for you to check out.

LLC Service

Rating & Pricing

Top Features

Learn More

#1 Recommendation

$299 Per Year

  • Free LLC Formation

  • RA service in all states

  • Legal consultation

Learn More

$125 Per Year

  • Flat price for RA service

  • LLC formation package

  • Fast service

Learn More

Additional Considerations

In addition to the steps outlined above, there are a few additional considerations to keep in mind when navigating the Virginia business licensing process:

  • Licenses and permits are often industry-specific, so research your business type’s requirements.
  • Some businesses may need licenses or permits from multiple agencies at the state and local levels. Be sure to research and comply with all necessary requirements to avoid complications.
  • If your business operates in multiple locations or across state lines, you may need to obtain licenses or permits for each jurisdiction in which you operate. You can form Virginia Foreign LLC. 
  • Stay informed about licensing and permitting requirements changes, as regulations can change over time.

FAQs

What type of business licenses are required in Virginia?
The licenses required in Virginia vary by locality and type of business. Check with your local zoning office for details.
How do I register for a business license in Virginia?
Register your business with the Virginia Department of Taxation or the Virginia Department of Professional and Occupational Regulation.
Is a business license necessary in Virginia?
Yes, virtually every kind of business activity requires a Virginia business license.
How much does a Virginia business license cost?
The fee for a Virginia business license varies by locality and type of business. Contact your local government office for fees.
Can I obtain a Virginia business license online?
In many cases, you can obtain a business license online in Virginia. Check your local government’s website for details.
Do I need to obtain a separate business license for each municipality where my business operates in Virginia?
Yes, you generally need to obtain separate business licenses for each municipality or locality where your business operates in Virginia.
Can I obtain a Virginia business license if I run an online-only business?
Yes, online businesses also must be licensed in Virginia.
Is there a Virginia business license classification system?
Yes, Virginia uses a classification system to categorize businesses for licensing purposes.
What is the difference between a Virginia business license and a permit?
A business license in Virginia allows you to operate it legally while permits are issued by local governments that allow a specific activity in a given location.
Does the federal government issue Virginia business licenses?
No, business licensing in Virginia is handled by state, county, and municipal governments, but not by the federal government.
Once I register for a Virginia business license, do I need to renew it each year?
Yes, most Virginia business licenses must be renewed annually.
Will obtaining a Virginia business license improve my credit score?
No, obtaining a Virginia business license does not affect your credit score.
Are there Virginia business license requirements for home-based businesses?
Yes, you may require a Virginia business license to conduct your business from home.
How soon after filing my Virginia business license application can I start doing business?
Once you submit your license application to the Virginia Department of Professional and Occupational Regulation, it may take up to 90 days to approve.
What happens if I operate without obtaining a Virginia business license?
If you operate your business without a Virginia business license, you may be penalized or fined for non-compliance.
Does Virginia provide any tax incentives or waivers for small businesses?
Yes, Virginia provides tax incentives and waivers to encourage small business expansion.
Am I required to have insurance as part of obtaining a Virginia business license?
No, Virginia does not require you to have insurance as a part of obtaining a business license; however, some localities might.
Can a Virginia business license be obtained without a business name?
No, you need to have a business name to obtain a Virginia business license.
What type of business entity should I have to apply for a Virginia business license?
It depends on the nature and complexity of your business. Some businesses may benefit from being organized as an LLC or corporation before applying.
Do I need to get a Virginia business license if my business doesn’t generate current revenue?
Even if your business is not generating revenue yet, Virginia business licenses may often still required.
Will obtaining a Virginia business license protect my business idea?
No, Virginia business licenses do not protect business ideas. You need to apply for patents or trademarks to obtain legal protection.
Can out-of-state companies apply for a Virginia business license?
Yes, out-of-state companies with business activity present in Virginia need to acquire a business license in Virginia-state.
Can I apply for a Virginia business license if I have bankruptcy in my record?
Yes, you can still apply for a Virginia business license if you have had bankruptcy.
Do I need to apply for separate Virginia business licenses if I am starting a franchise?
No, your franchise parent organization may have already obtained Virginia business licenses, but check with your attorney to be certain.
Can I obtain more than one Virginia business license for different types of businesses?
You need separate business licenses for each separate business and for different types of businesses as well.
How can I verify that another business has obtained a Virginia business license?
You can verify a Virginia business license by using the Virginia Department of Professional and Occupational Regulation.
Are there any penalties for failing to obtain a Virginia business license on time?
Yes, operating without a Virginia business license can result in fines and penalties.
Can I sell my Virginia business license if I no longer want to operate the business?
No, business licenses generally cannot be sold or transferred in Virginia.
What is a business license in Virginia?
A business license is a legal requirement for individuals, companies, and other entities to engage in certain types of business activities in Virginia.
Who needs a business license in Virginia?
All entities that do business in Virginia are required to have a business license, including corporations, limited liability companies, partnerships, and sole proprietorships.
What are some common types of business licenses in Virginia?
Common types of business licenses in Virginia include local licenses, state licenses, professional licenses, and occupational licenses.
How can I obtain a business license in Virginia?
You can obtain a business license in Virginia by registering with the Virginia Department of Taxation and completing any other required forms and processes.
What fees are associated with obtaining a business license in Virginia?
The fees associated with obtaining a business license in Virginia vary depending on the type of license and the location of the business.
Do I need a separate business license for each location in Virginia?
Yes, you will need a separate business license for each location in Virginia.
What is a “trade name” and do I need one to obtain a business license in Virginia?
A trade name is a name other than your personal name or the name of your business that is used in the course of business. You may need to register your trade name with the State Corporation Commission in order to obtain your business license in Virginia.
What happens if I operate my business without a license in Virginia?
Operating a business without a license in Virginia is considered a violation of state law and can result in civil penalties or other legal action.
Is a Virginia business license the same as a business registration?
In Virginia, a business license is a type of registration required for businesses to operate legally.
Can I obtain a Virginia business license if I have a criminal record?
There is no blanket prohibition against obtaining a business license in Virginia if you have a criminal record. However, it will depend on the nature of your record and the type of business you are operating.
How long does it take to obtain a business license in Virginia?
The processing time for obtaining a business license in Virginia will vary depending on the type of license you are applying for and the processing time of the Virginia Department of Taxation.
Do I need a business license to sell goods or services online in Virginia?
Yes, you will typically need a business license to sell goods or services online in Virginia, just as you would for any other type of business activity.
Can I operate my home-based business without a business license in Virginia?
No, even home-based businesses are required to obtain a business license in Virginia.
What is a zoning permit, and do I need one to obtain a business license in Virginia?
A zoning permit is a permit that specifies what types of businesses can operate in a particular area. You may need to obtain a zoning permit to obtain your business license in Virginia.
Do nonprofit organizations need a business license in Virginia?
Yes, even nonprofit organizations are required to obtain a business license in Virginia as long as they engage in business activity.
Can I operate my business under someone else’s business license in Virginia?
No, each business must have its own separate business license in Virginia.
Are there any special requirements for home health care businesses to obtain a business license in Virginia?
Yes, home health care businesses in Virginia must obtain special business licenses and adhere to specific state regulations.
What is a reseller’s permit and do I need one to obtain a business license in Virginia?
A reseller’s permit allows businesses to purchase goods wholesale without having to pay sales tax, and you may need one to obtain a business license in Virginia depending on the type of business you are operating.
Do I need a business license to operate as a freelancer or independent contractor in Virginia?
Yes, freelancers and independent contractors are required to obtain a business license in Virginia.
What is a home occupation permit and do I need one to obtain a business license in Virginia?
A home occupation permit allows individuals to operate a business out of their home in Virginia as long as they comply with certain zoning regulations.
What if I change my business structure after obtaining my business license in Virginia?
You will need to update your business license and other registration documents with the Virginia Department of Taxation if you change your business structure.
What is a contractor license and do I need one to obtain a business license in Virginia?
A contractor license is a special type of license required for businesses engaged in certain types of construction activity in Virginia.
Are there any online resources available to help me obtain a business license in Virginia?
Yes, the Virginia Department of Taxation website provides extensive information and resources to help businesses obtain the necessary licenses and registrations in Virginia.
Do I need to be a Virginia resident to obtain a business license in Virginia?
No, you do not need to be a Virginia resident in order to obtain a business license in Virginia.
How often do I need to renew my Virginia business license?
Virginia business licenses are typically valid for one year and must be renewed annually.
Do I need a business license to operate a temporary or seasonal business in Virginia?
Yes, you will still need to obtain a business license to operate a temporary or seasonal business in Virginia.
What if I need help or have questions about obtaining a business license in Virginia?
You can contact the Virginia Department of Taxation for assistance or advice on obtaining a business license in Virginia.

Also Read

Conclusion

Obtaining the necessary licenses and permits is crucial in starting a new business in Virginia. Following the steps outlined in this guide and consulting with the appropriate agencies or professionals, you can ensure that your business complies with all state and local requirements. This will protect your business from legal issues and help establish your reputation as a responsible and trustworthy business operator.

Leave a Comment