Business Name Search in Washington | A Comprehensive Guide

by
Conduct a Business Name Search in Washington

Conducting a business name search in Washington is an essential step for entrepreneurs and business owners in starting an LLC in Washington. A business name search helps you identify whether a desired business name is already in use or if it’s unique and available for registration. Additionally, it allows you to gather information on existing businesses, such as their registration details, legal status, and contact information.

Webinarcare Editorial Team will help you conduct a business name search in Washington. You must be guided by all the factors gathered in this article.

How to Conduct a Business Name Search in Washington

What is a Business Name Search?

Business name search in Washington is an essential step for entrepreneurs who want to start a Limited Liability Company (LLC). This search helps them to ensure that the name they have chosen is unique, available, and compliant with state laws. The process of searching for a business name in Washington involves using the Washington business registration system, which allows users to search for registered business names and check for name availability.

Additionally, entrepreneurs also need to check that their chosen name does not infringe on any existing trademarks or copyrights. Conducting a thorough name search helps to prevent legal and branding issues as well as build a strong brand image. In Washington, taking the time to properly search for a business name or trademark can help entrepreneurs to set their businesses up for future success. We reviewed some of the Trademark Services in Washington that will help you with your business name search.

LLC Service

Rating & Price

Top Features

Learn More

#1 Recommendation

$599 + Federal Fee

  • Trademark Search

  • Trademark Registration

  • Trademark monitoring

Learn More

$239.99/year

  • Single Subscription

  • Trademark Registration

  • Attorney service for Trademark

Learn More

How to Conduct a Business Name Search in Washington

Before knowing why a business name is necessary, you should now conduct a business name search in Washington. Even in any different business structure, conducting a business name search takes time. However, with the help of the information listed in this article, you will get an easier option in finalizing your business name.

Step 1: Access the Business Entity Search Tool

The Washington Secretary of State website has a Business Center Search Tool to help you choose a name for your business. This tool can help you determine the uniqueness and availability of a name. Also, keeping a list of backup names is helpful so you can choose a last name after a few repetitions. You can also check out the Washington Secretary of State Corporations and Charities Filing System to access the entity search tool.

Step 2: Perform the Search

On the Washington website, check the availability of the proposed business name. The search result will display information about similar businesses if the desired business name is already used. While searching, you can exclude using identifiers such as “LLC” to get more results from different business structures operating under the same name. Conduct extensive research using the provided filters before filing the name with the government.

If you want to register a Trademark in Washington, you can also conduct a trademark search on the United States Trademark Database. Check with the Patent and Trademark Office to see if the chosen name is already in use by someone else.

Choosing a Business Name in Washington

You now conducted a business search in Washington. With what you have searched and listed, you will choose the most suitable business name for your Washington business. When searching for a potential business name, follow these steps:

  1. Brainstorm Ideas: Begin by brainstorming a list of potential names that convey your business’s goals and values, and appeal to your target audience. Consider names that are easy to pronounce, spell, and remember.
  2. Be Descriptive But Not Limiting: Choose a name that gives an idea of what your business does or offers without being too specific or limiting future growth. For example, avoid using a specific location or product type in the name if you plan to expand your business or diversify your offerings.
  3. Check for Availability: Use the Washington Secretary of State’s business name search tool available at the link provided to check if your desired name is already in use by another registered business entity. Remember that the name should be distinguishable from others to avoid potential legal disputes and confusion.
  4. Consider Domain Name Availability: If you plan to have an online presence, check if the desired domain name is available for your website. Ideally, your domain name should match or closely resemble your business name for consistency and easy online recognition.
  5. Conduct a Trademark Search: To avoid infringing on any existing trademarks or intellectual property rights, conduct a thorough trademark search using the United States Patent and Trademark Office’s (USPTO) Trademark Electronic Search System (TESS). This will help you identify any potential conflicts with registered or pending trademarks. You can access the Washington Trademark Search for more detailed information about trademark searches.
  6. Verify Name Requirements: Ensure your chosen name meets the specific naming requirements for your business type, such as including words like “LLC,” “Corp,” or “Ltd.,” if applicable. Refer to your Washington’s business naming guidelines for specific rules and restrictions.

By following these steps and considering the various factors in choosing a business name, you can create a distinct, memorable, and legally compliant name.

Meantime, In Washington, if you do not wish to file your business right away but want to hold the name that you have decided on, then you can reserve your business name for 180 days. You must file a name reservation application in the Washington Secretary of State by mail or online filing to keep the name.

The Washington Secretary of State will review your application and approve the name if it is available and not too similar to any other existing business name. If the name is approved, you will receive a reservation number and an approval letter. When filing the Certificate of Formation in Washington, to form your LLC, you must include the reservation number.

After reserving an LLC name, you must still form the LLC by filing the Certificate of Formation with the Washington Secretary of State. The LLC name, contact information, the names of the LLC’s members, and the name and address of the LLC’s Registered Agent must all be included in the Certificate of Formation.

File your Certificate of Formation online on the Washington Secretary of State Online Services page. You may also download the offline file of the name reservation form and submit it with the processing fee to Washington Secretary of State – Secretary of State, Corporations Division. P.O. Box 40234.

If you are planning to start an LLC in Washington, make sure that you choose a business name that is suitable for your business. It is best to hire a legal expert or an LLC Services that will guide you through the process.

– WEBINARCARE EDITORIAL TEAM

How to File a DBA?

Filing Washington DBA (Doing Business As), a fictitious business name, trade name, or assumed name, allows you to operate your business under a different name than your legal name. The process for filing a DBA varies depending on the state or county of your business. You can select a unique and appropriate name for your business that complies with your Washington naming guidelines. Ensure the name is not misleading or confusingly similar to other businesses in your area. Afterward, you must search your Washington business name database to ensure another business does not already use your desired DBA name. Once you have confirmed the availability of your desired name, you will need to register your DBA with the appropriate Washington Secretary of State. 

The registration process typically involves completing an application form, providing the required information about your business, and paying a filing fee. The required information may include your legal business name, address, ownership structure, and the desired DBA name. Washington requires you to publish a notice of your DBA registration in a local newspaper to inform the public about your new business name. After the notice has been published for the required time, you may need to provide proof of publication to the Washington Secretary of State where you registered your DBA.

In Washington, there are three methods, online, by mail, and in person filing, which costs around $24.

After registering your DBA, update your business records, marketing materials, contracts, and other documents to reflect your new business name. Don’t forget to consult your state or county’s specific DBA filing process, as requirements and procedures may vary.

Recommended: Embark on your entrepreneurial journey confidently and affordably with LegalZoom’s DBA service, the beacon that guides businesses to credible branding and comprehensive compliance. Discover how effortless success can truly be!

– LegalZoom – ($99 + Filling Fees)

Importance of Business Name Search in Washington

Before researching how to conduct Washington business name search, you must know why having a business name is important. 

A business name is important for several reasons:

  • Legal Identity: The business name is the official legal identity of your Washington LLC, which distinguishes it from other businesses. It is a requirement when registering your Washington LLC with the Washington Secretary of State. This legal identity allows your Washington LLC to enter into contracts, open bank accounts, and engage in business activities under its own name.
  • Liability Protection: One of the primary purposes of forming an LLC is to separate the business’s liabilities from its owners’ personal assets. A distinct business name helps establish this separation, reinforcing the limited liability protection the Washington LLC structure provides.
  • Brand Identity and Recognition: A unique and memorable business name is crucial for building a strong brand identity and presence in the market. It helps customers recognize and remember your products or services and differentiate your Washington LLC from competitors.
  • Legal Compliance: When registering an LLC, you must ensure that another registered entity within your jurisdiction does not already use the business name. Choosing a unique and available name is essential for legal compliance and avoiding potential disputes with other businesses.
  • Professionalism and Credibility: A well-chosen business name can convey professionalism and credibility, boosting customer trust and confidence in your products or services. An unprofessional or confusing name, on the other hand, can have the opposite effect and deter potential customers.
  • Marketing and Advertising: Your Washington LLC’s business name plays a significant role in your marketing and advertising efforts. A catchy, memorable name can make your advertising campaigns more effective and increase the likelihood of word-of-mouth referrals.
  • Online Presence and SEO: A chosen business name can improve your Washington LLC’s online presence and help customers find you more easily through search engines. A strategic business name can contribute to better online visibility and higher search rankings by incorporating relevant keywords and optimizing your website for search.

The importance of a business name search lies in ensuring its uniqueness and legal compliance and avoiding potential conflicts with other businesses. This process helps to establish a distinctive brand identity, protect intellectual property rights, and maintain a professional reputation in the market.

Is it Possible for Two Businesses to Have the Same Name?

Under certain conditions, two businesses that do not compete with each other may share the same name. However, you may be trying to impose on the trademark of the other competing business if either of the following occurs:

  • The company operates in the same geographical area, or
  • The company name is federally registered.

Furthermore, suppose a company name is considered famous or well-known, for example, Dior or Chanel. In that case, it has broader protection, and no other business, regardless of industry or location, can usually use the mark.

It’s best to avoid using another company’s name to avoid future legal issues. 

Can I Sell or Buy Someone Else’s Trademark?

Before selling your trademark, you must incorporate it into a business. A trademark cannot be sold if it is only registered as a placeholder for future use. The trademark must be visible on all products you sell.

You can buy another person’s trademark (known as “trademark assignment”), but the process is legally complex and costly. To purchase an existing trademark, you must purchase all company assets, product lines, or the entire business associated with the trademark.

What Should I Do If My Desired Business Name Is Already In Use?

If your desired business name is already in use, consider modifying it to make it unique and distinguishable from the existing business. You can also explore alternative names that still convey the essence of your business and comply with state naming requirements.

What Should I Do After Finding an Available Business Name?

After finding an available business name, you can proceed with the necessary steps to register your business with Washington Secretary of State office. This may include filing formation documents, such as Certificate of Formation or Articles of Incorporation, and paying the required filing fees. Additionally, consider registering your business name as a trademark to protect your brand and prevent others from using a confusingly similar name.

FAQs

How do I conduct a business name search in Washington?
You can search for a business name using the Washington State Business Search Tool.
Can I search for business names by specific county in Washington?
Yes, you can narrow your search to a specific county on the Washington State Business Search Tool.
Are there any fees associated with conducting a business name search in Washington?
No, there are no fees associated with searching for a business name in Washington.
Can I reserve a business name in Washington before registering my business?
Yes, you can reserve a business name in Washington before registering your business.
How long does a business name reservation last in Washington?
A business name reservation in Washington lasts for 180 days.
Can I change my reserved business name in Washington?
Yes, you can change your reserved business name in Washington.
Is a business name reservation required in Washington?
No, a business name reservation is not required in Washington.
Can I file my Washington business registration online?
Yes, you can file your Washington business registration online.
How much does it cost to register a business in Washington?
The cost to register a business in Washington varies depending on the type of entity and other factors.
How long does it take to register a business in Washington?
The processing time for a business registration in Washington can vary, but most applications are processed within 7-10 business days.
What types of businesses need to register with the State of Washington?
Most types of businesses need to register with the State of Washington.
Do I need to obtain a business license in addition to registering my business in Washington?
Yes, most businesses need to obtain a business license in addition to registering with the State of Washington.
Can I register my business with the Washington Secretary of State’s office?
No, you cannot register your business with the Washington Secretary of State’s office. You need to register with the Washington State Business Licensing Service.
What information do I need to provide when registering my business in Washington?
You will need to provide your business name, business address, owner information, entity type, and other relevant details.
What is a Unified Business Identifier (UBI) in Washington?
A Unified Business Identifier (UBI) is a unique nine-digit number assigned to businesses by the State of Washington.
Do I need a UBI number to register my business in Washington?
Yes, you need a UBI number to register your business in Washington.
Can I find my UBI number online in Washington?
Yes, you can find your UBI number online by using the Washington State Business Search Tool.
Can I operate under a different business name than my registered name in Washington?
Yes, you can operate under a different business name than your registered name in Washington, but you need to register the different name as a trade name or DBA.
What is a trade name or DBA in Washington?
A trade name or DBA (Doing Business As) is an alternate business name that you can use besides your registered business name.
Do I need to renew my trade name or DBA registration in Washington?
Yes, you need to renew your trade name or DBA registration in Washington every five years.
How do I dissolve a business in Washington?
You can dissolve a business in Washington by filing Articles of Dissolution with the Washington Secretary of State’s office.
What is the Washington Business Information Center?
The Washington Business Information Center is a resource for businesses seeking assistance with starting, operating, and expanding their business in Washington.
Is it necessary to use a lawyer when registering a business in Washington?
No, it is not necessary to use a lawyer when registering a business in Washington.
What is the difference between registering for a business name and registering for a business license in Washington?
Registering for a business name is the first step towards starting a business in Washington. You also need to obtain a business license before operating your business.
What is the Washington State Business Licensing Service?
The Washington State Business Licensing Service is the organization responsible for issuing and managing business licenses in Washington.
How can I file an appeal related to a business registration decision in Washington?
You can file an appeal related to a business registration decision in Washington within 30 calendar days of the decision. Contact the Business Licensing Services at [email protected] or call 360-705-6741 ext. 3.
What are the consequences of operating a business without proper registration and licensing in Washington?
Operating a business without proper registration and licensing in Washington can result in fines, legal fees, and other penalties.
Are there any special permits or licenses required for certain types of businesses in Washington?
Yes, there may be special permits or licenses required for certain types of businesses in Washington, such as alcohol or cannabis-related businesses.
What should I do if I change my business address or other contact information in Washington?
You should update your contact information on the Washington State Business Licensing Service website within 30 calendar days of the change.
How do I search for business names in Washington?
You can search for business names in Washington by using the online database provided by the Secretary of State’s office.
How much does it cost to search for a business name in Washington?
The cost to search for a business name in Washington is $5 per search.
What information do I need to conduct a business name search in Washington?
To conduct a business name search in Washington, you will need to know the full or partial business name you are searching for.
Can I obtain a trademark name search in Washington?
Yes, you can obtain a trademark name search through the United States Patent and Trademark Office.
How long does it take to complete a business name search in Washington?
A business name search in Washington can take up to 5-7 business days to process.
Is a business name search required before forming an LLC in Washington?
Yes, you must perform a business name search before forming an LLC in Washington.
Can I use a business name that is already in use in another state?
No, you cannot use a business name that is already in use in another state.
How do I register a business name in Washington?
To register a business name in Washington, you need to submit a Business License Application to the Secretary of State’s Office.
What types of business entities can I search for in Washington?
You can search for sole proprietorships, LLCs, partnerships, corporations or nonprofits in Washington.
Do I need a lawyer to conduct a business name search in Washington?
No, you do not need a lawyer to conduct a business name search in Washington, but it is recommended if you want legal advice.
Can I search for both active and inactive businesses in Washington?
Yes, you can search for both active and inactive businesses in Washington.
Can I search for a business name by its registration number in Washington?
Yes, you can use a business registration number to find a business in Washington.
What is the difference between a trade name and a trademark in Washington?
A trade name is used for branding and marketing purposes while a trademark is used to protect intellectual property.
Can I search for a business name by Industry in Washington?
Yes, you can search for a business name by industry in Washington.
What is a “good standing” certificate in Washington?
A “good standing” certificate is a document that certifies that a business is in compliance with all state reporting requirements and is authorized to do business in Washington.
How many business searches can I perform with a single search fee in Washington?
You can perform one business search per $5 search fee in Washington.
What is an assumed name certificate in Washington?
An assumed name certificate is a document filed with the Secretary of State’s Office that legally allows a business name to be used that is different from the legal name.
Can I conduct a business name search for businesses located outside of Washington?
No, you cannot conduct a business name search for businesses located outside of Washington.
What is the difference between a DBA and a corporation in Washington?
A “doing business as” (DBA) name is a name that a business uses to operate that is different from its legal name or incorporates different owners, while a corporation is a separate legal entity.
How long is a business name search valid in Washington?
A business name search result in Washington is valid for 120 days from the search date.
Can I renew a business name search in Washington?
You can conduct a new business name search in Washington for another $5 search fee.
Can I reserve a business name in Washington?
Yes, you can reserve a business name in Washington for 180 days by filing a Reserved Name Application.
Can I cancel a business name reservation in Washington?
Yes, you can cancel a business name reservation in Washington by filing a Cancelled Name Request.
Can I use a business name that has been abandoned in Washington?
Yes, you can use a business name that has been abandoned in Washington.
What is a trade name in Washington?
A trade name is a name other than the legal name that is used for branding and marketing purposes.
What is a restriction or stigma notation on a business search record in Washington?
A restriction or stigma notation could be placed on a business search record that includes information limiting the amendment abilities of a company.
Can I search for a business name by location in Washington?
Yes, you can search for a business name by location for cities, counties, and zip codes in Washington.
How can I verify a business’s credentials in Washington?
You can verify a business’s credentials on the State of Washington’s business lookup page.
Can an LLC and corporation have the same name in Washington?
No, an LLC and corporation cannot have the same name in Washington.

Also Read

Conclusion

Conducting Washington business name search is essential for entrepreneurs and business owners in establishing a unique and legally compliant business identity. This process not only helps to avoid potential legal disputes and ensure compliance with state regulations but also plays a critical role in building a strong brand presence in the market. By utilizing the available resources, tools, and guidelines provided by the relevant state or county agencies, business owners can effectively choose and register a business name that stands out from the competition, resonates with the target audience, and contributes to long-term business success.

Leave a Comment