How to Obtain a Certificate of Status in Wisconsin | 2023 Guide

Last Updated on by | Proofread & Edited by Editorial Staff.
Obtain a Certificate of Status in Wisconsin

Have you been seeking to expand your Wisconsin LLC or to expand your activities there? The Certificate of Status is one important document you’ll want in such situations. A Certificate of Status is an official document issued by the Wisconsin Secretary of State’s office. It proves that a business entity is duly registered, authorized to transact business, and compliant with all state regulations and requirements. This certificate is essential for businesses in various situations, such as opening a bank account, obtaining financing, registering a foreign entity to do business in Wisconsin, and engaging in business transactions. 

This article will provide an in-depth guide on How to Obtain a Certificate of Status in Wisconsin, outlining its eligibility requirements, the application process, usage, and frequently asked questions.

Webinarcare Editorial Team will help you understand how to obtain a Certificate of Status in Wisconsin. You must be guided by all the factors gathered in this article.

What is a Certificate of Status in Wisconsin?

A Certificate of Status is a document issued by the Secretary of State’s office in a specific state, such as Wisconsin. This certificate confirms that Wisconsin Corporation, LLC, or other business entity is legally registered and authorized to conduct business within the state. It also verifies that the entity has complied with all state requirements, such as filing annual reports and paying necessary fees. The Certificate of Status is often required when a business wants to register or qualify to do business in another state, obtain financing or insurance, or enter into certain contracts.

Eligibility Requirements for Wisconsin Certificate of Status

To obtain a Certificate of Status, a business entity must meet specific eligibility requirements. These requirements vary depending on the type of business entity type and compliance with Wisconsin regulations.

Entity Types

The following entity types can obtain a Certificate of Status in Wisconsin:

Corporations

A corporation is a legal entity that is separate and distinct from its owners, known as shareholders. It is created under a state’s laws and given certain rights, privileges, and liabilities. The formation and operation of a corporation are governed by corporate law, which varies depending on the jurisdiction where the corporation is established. Corporations can be classified as S-Corporation, C-Corporation, and Non-profit Corporations.

Limited Liability Companies (LLCs)

An LLC, or Limited Liability Company, is a type of business structure that combines the flexibility and simplicity of a partnership with the limited liability protection of a corporation. 

Non-Profit Organizations

A non-profit organization (NPO) is a type of organization that operates for a purpose other than generating profit for its owners or shareholders. Instead, the primary objective of a non-profit is to serve the public interest or support a particular social, educational, religious, or charitable cause. 

Limited Partnerships (LPs)

A Limited Partnership (LP) is a type of business structure comprising two or more partners with different levels of liability and involvement in business management. There are two types of partners in a limited partnership:

  • General Partners: These partners have unlimited personal liability for the debts and obligations of the partnership, and they are responsible for managing the business’s day-to-day operations. 
  • Limited Partners: These partners have limited liability, meaning their personal assets are generally protected, and their financial responsibility is limited to their investment in the partnership. 

Compliance with State Regulations

A business must be in good standing with the Wisconsin Secretary of State’s office. This means that the entity has complied with all state regulations and requirements, including:

  • Submitting annual reports and fees on time
  • Maintaining a Registered Agent with a physical address in Wisconsin. If you want to hire a Registered Agent for your Foreign LLC, you should know more about Wisconsin Registered Agent Services.
  • Having the necessary licenses and permits to operate in Wisconsin

How to Obtain a Certificate of Status

In obtaining the Certificate of Status in Wisconsin, there are things that you should consider, including getting and submitting the form, paying for the filing fee, and receiving the Certificate of Status.

Step 1: Get and Submit the Form

The first thing you need to do is get the form and submit the form for your Certificate of Status. The form is available on the Wisconsin Secretary of State website. You can download the form and mail it or submit it online. 

Online Application Process:

  1. Visit the Wisconsin Secretary of State website: In Wisconsin, they offer an online portal for business services, which includes the option to request a Certificate of Status.
  2. Register an account: You may need to create an account or log in to your existing account to access the application process.
  3. Provide required information and documentation: The online application typically requires basic information about your business, such as the entity name, identification number, and business type. You may also need to upload supporting documents. 

Paper Application Process:

  1. Download and complete the appropriate forms: Visit the Wisconsin Secretary of State website to download the required application forms for a Certificate of Status. Complete the forms, ensuring all information is accurate and up-to-date.
  2. Provide required documentation: In Wisconsin, you may need to include copies of your registration documents, Articles of Organization, annual reports, or other supporting materials.
  3. Mail or deliver the application: Once you have completed the forms and gathered the necessary documents, mail or deliver the application package to the State of WI – Dept. of Financial Institutions, P.O. Box 93348, Milwaukee, WI 53293, along with the required fees.

Step 2: Filing Fee and Processing Time

The fees for obtaining a Certificate of Status cost around $10, vary depending on the type of business entity. Some states also offer expedited processing for an additional fee. Check the Wisconsin Secretary of State website for the most up-to-date fee schedule.

The Certificate of Status’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Certificate of Status in Wisconsin.

Step 3: Receive the Certificate of Status

Your forms begin processing once the form and the required filing fee are submitted. The procedure might take a long time. You can ask the Wisconsin Secretary of State whether they provide expedited filing if you don’t want to wait. The Certificate of Status document may take many months to arrive in Wisconsin.

Using Wisconsin Certificate of Status

Wisconsin Certificate of Status is an essential document for businesses in various situations, such as:

  • Business Transactions: When entering into contracts, partnerships, or other transactions, other parties may require proof that your business is in good standing with the state. A Certificate of Status serves as this verification.
  • Opening a Bank Account: Financial institutions often require a Certificate of Status to open a business bank account or line of credit. Opening a bank account for your Wisconsin business is essential for maintaining a clear separation between your personal and business finances. This separation helps preserve the limited liability protection offered by the LLC structure. You can check out the Best Banks in Wisconsin, which offers the best fees, services, and convenience for your business needs.
  • Registering a Foreign Entity to Do Business in Wisconsin: If your business is registered in another state but wishes to operate in Wisconsin, you may need to provide a Certificate of Status from your home state as part of the registration process. Aside from that, you also need to hire a Registered Agent to file for your Certificate of Status in the Wisconsin Secretary of State office.
  • Obtaining Financing or Loans: Lenders may require a Certificate of Status to verify that your business is in good standing before approving financing or loans. You can check out the Best Small Business Loans for your Wisconsin business.

It is essential to note that Wisconsin Certificate of Status has a limited validity period, usually between six months and one year, depending on the state. As a result, businesses should ensure they keep their Certificate of Status up-to-date by renewing or updating it as necessary.

Difference Between a Certificate of Status, Certificate of Good Standing, and Certificate of Existence

While the terms may vary by state, they generally refer to the same document. A Certificate of Status, Good Standing, or Existence proves that a business is authorized to transact in the state and has complied with all state regulations and requirements.

How Long Does it Take to Obtain a Certificate of Status?

The processing time for a Certificate of Status can vary depending on the state and the application method. Online applications are typically processed more quickly, often within a few business days. Paper applications may take longer, with processing times ranging from one week to several weeks.

Can I Transfer a Certificate of Status From One State To Another?

A Certificate of Status  is specific to the state in which it is issued. If you are registering a foreign entity to do business in Wisconsin, you will need to obtain a Certificate of Status  from your home state, in addition to meeting any other registration requirements in Wisconsin.

Consequences of Not Having a Valid Certificate of Status

Operating a business without a valid Certificate of Status  can have serious consequences, such as fines, penalties, and even the suspension or revocation of your business’s authorization to operate. Additionally, you may need help when attempting to engage in business transactions, open bank accounts, or obtain financing.

FAQs

What is a Certificate of Status in Wisconsin?
A Certificate of Status in Wisconsin confirms that a business entity is authorized to transact business in Wisconsin.
Who can apply for a Certificate of Status in Wisconsin?
Any business entity registered or authorized to do business in Wisconsin can apply for a Certificate of Status in Wisconsin.
How can I obtain a Certificate of Status in Wisconsin?
You can obtain a Certificate of Status in Wisconsin by filling out the required form and submitting it to the Wisconsin Department of Financial Institutions.
What is the cost to obtain a Certificate of Status in Wisconsin?
The cost to obtain a Certificate of Status in Wisconsin is $10.
Can I obtain a Certificate of Status in Wisconsin online?
Yes, you can obtain a Certificate of Status in Wisconsin online through the Wisconsin Department of Financial Institutions website.
How long does it take to obtain a Certificate of Status in Wisconsin?
It takes approximately 10 business days to obtain a Certificate of Status in Wisconsin.
Is a Certificate of Status in Wisconsin required for all businesses operating in Wisconsin?
No, a Certificate of Status in Wisconsin is only required for businesses that are authorized to do business in Wisconsin.
What information is included in a Certificate of Status in Wisconsin?
A Certificate of Status in Wisconsin includes information such as the name, address, and status of the business entity.
Can I fax in my application for a Certificate of Status in Wisconsin?
No, the Wisconsin Department of Financial Institutions requires the application for a Certificate of Status in Wisconsin to be submitted electronically or through the mail.
Can I request expedited service for my Certificate of Status in Wisconsin?
Yes, you can request expedited service for your Certificate of Status in Wisconsin for an additional fee.
What happens if my business entity is no longer authorized to do business in Wisconsin?
If your business entity is no longer authorized to do business in Wisconsin, you will not be able to obtain a Certificate of Status in Wisconsin.
Can I obtain a Certificate of Status in Wisconsin if I have outstanding taxes or fees owed to the state?
No, you will not be able to obtain a Certificate of Status in Wisconsin if you have outstanding taxes or fees owed to the state.
What are the accepted payment methods for obtaining a Certificate of Status in Wisconsin?
The accepted payment methods for obtaining a Certificate of Status in Wisconsin are credit cards and electronic checks.
Do I need to have a Wisconsin tax account to obtain a Certificate of Status in Wisconsin?
No, you do not need to have a Wisconsin tax account to obtain a Certificate of Status in Wisconsin.
How long is a Certificate of Status in Wisconsin valid?
A Certificate of Status in Wisconsin is valid for 90 days from the date of issuance.
Can I apply for a Certificate of Status in Wisconsin if my business entity is based in another state?
Yes, you can apply for a Certificate of Status in Wisconsin if your business entity is based in another state, as long as you are authorized to do business in Wisconsin.
What if I have a change in my business information after I obtain a Certificate of Status in Wisconsin?
If you have a change in your business information after you obtain a Certificate of Status in Wisconsin, you will need to apply for a new Certificate of Status.
Does a Certificate of Status in Wisconsin need to be notarized?
No, a Certificate of Status in Wisconsin does not need to be notarized.
What if I lose my Certificate of Status in Wisconsin?
If you lose your Certificate of Status in Wisconsin, you can request a replacement by contacting the Wisconsin Department of Financial Institutions.
Can I use a Certificate of Status from another state in Wisconsin?
No, you will need to obtain a Certificate of Status in Wisconsin to conduct business in Wisconsin.
Can I use a Certificate of Good Standing instead of a Certificate of Status in Wisconsin?
No, you will need to obtain a Certificate of Status in Wisconsin if you are doing business in Wisconsin.
What if my Certificate of Status in Wisconsin contains an error?
If your Certificate of Status in Wisconsin contains an error, you will need to contact the Wisconsin Department of Financial Institutions to have it corrected.
Can I cancel my application for a Certificate of Status in Wisconsin?
Yes, you can cancel your application for a Certificate of Status in Wisconsin at any time by contacting the Wisconsin Department of Financial Institutions.
Can I obtain a Certificate of Status in Wisconsin if my business is currently suspended or revoked?
No, you will not be able to obtain a Certificate of Status in Wisconsin if your business is currently suspended or revoked.
What if my business entity is registered in another state but has an office in Wisconsin?
If your business entity is registered in another state but has an office in Wisconsin, you will need to obtain a Certificate of Status in Wisconsin to do business in Wisconsin.
How do I know if my business entity is authorized to do business in Wisconsin?
You can check the status of your business entity with the Wisconsin Department of Financial Institutions.
What if I need a Certificate of Status in Wisconsin immediately?
You can request expedited service for an additional fee if you need a Certificate of Status in Wisconsin immediately.
What if I need a certified copy of a Certificate of Status in Wisconsin?
You can request a certified copy of a Certificate of Status in Wisconsin from the Wisconsin Department of Financial Institutions.
How do I request a Certificate of Status in Wisconsin?
You can request a Certificate of Status in Wisconsin by mail, online, or in person.
Is there a deadline for requesting a Certificate of Status in Wisconsin?
There is no deadline to request a Certificate of Status in Wisconsin, as long as your business is in good standing with the state.
How much does a Certificate of Status cost in Wisconsin?
The fee for a Certificate of Status in Wisconsin is $20.
How long does it take to get a Certificate of Status in Wisconsin?
It typically takes 5-7 business days to receive a Certificate of Status in Wisconsin.
Can I expedite my Certificate of Status request in Wisconsin?
Yes, you can expedite your Certificate of Status request in Wisconsin for an additional fee of $25.
Can I request a rush delivery of my Certificate of Status in Wisconsin?
Yes, you can request a rush delivery of your Certificate of Status in Wisconsin for an additional fee of $15.
Do I need a Certificate of Status if I’m just starting my business in Wisconsin?
No, you only need a Certificate of Status in Wisconsin if your business is already registered with the state.
Can I get a Certificate of Status for a non-profit organization in Wisconsin?
Yes, you can get a Certificate of Status for a non-profit organization in Wisconsin.
How do I know if my business is in good standing with the state of Wisconsin?
You can check if your business is in good standing with the state of Wisconsin on the Department of Financial Institutions website.
Can I request a Certificate of Status online in Wisconsin?
Yes, you can request a Certificate of Status online in Wisconsin through the Department of Financial Institutions website.
What information do I need to provide to request a Certificate of Status in Wisconsin?
You will need to provide your business name, business address, and business identification number to request a Certificate of Status in Wisconsin.
Can I request a Certificate of Status in person at the Department of Financial Institutions office in Wisconsin?
Yes, you can request a Certificate of Status in person at the Department of Financial Institutions office in Wisconsin.
What forms of payment are accepted for a Certificate of Status in Wisconsin?
You can pay for a Certificate of Status in Wisconsin with a credit/debit card, check or money order.
Can I request a Certificate of Status for a business that is no longer active in Wisconsin?
Yes, you can request a Certificate of Status for a business that is no longer active in Wisconsin, as long as the business was in good standing at the time it was active in the state.
How long is a Certificate of Status valid in Wisconsin?
A Certificate of Status in Wisconsin is valid for one year.
Do I need a Certificate of Status if I’m selling my business in Wisconsin?
Yes, you may need a Certificate of Status when selling a business in Wisconsin depending on the buyer’s needs and the purchase contract requirement.
Does a Certificate of Status provide liability protection in Wisconsin?
No, a Certificate of Status in Wisconsin does not provide liability protection. It is simply proof of registration and good standing with the state.
What should I do if there’s an error on my Certificate of Status in Wisconsin?
You should contact the Department of Financial Institutions in Wisconsin to correct any errors on your Certificate of Status in Wisconsin.
Are copies of a Certificate of Status accepted in Wisconsin?
In most situations, photocopies or a scanned copy of the original Certificate of Status is accepted in Wisconsin.
Can I get a PDF version of my Certificate of Status in Wisconsin?
Yes, you can request a PDF version of your Certificate of Status in Wisconsin when submitting your application online.
Can I verify the authenticity of a Certificate of Status in Wisconsin?
Yes, you can verify the authenticity of a Certificate of Status in Wisconsin by contacting the Department of Financial Institutions.
Can I apply for a Certificate of Status for another business in Wisconsin?
Yes, but you will need written authorization from the business to do so.
Can the Office of the Secretary of State in Wisconsin provide a Certificate of Status?
No, the Office of the Secretary of State in Wisconsin does not provide Certificates of Status.
Can I get a copy of my Certificate of Status in Wisconsin if I lost the original one?
Yes, you can get a copy of your Certificate of Status in Wisconsin if you lost the original by submitting a written request.
Can I use a Certificate of Status to open a bank account in Wisconsin?
Yes, you can use your Certificate of Status in Wisconsin to open a business bank account.
Can I use a Certificate of Status to apply for a loan in Wisconsin?
Yes, you can use your Certificate of Status in Wisconsin as evidence of good standing with the state to apply for a loan.

Also Read

Conclusion

Wisconsin Certificate of Status  is an essential document for businesses operating within the state. Ensuring that your business remains in good standing with the state by complying with all regulations and requirements and keeping your Certificate of Status  up-to-date is crucial. Suppose you need assistance obtaining a Certificate of Status  or have questions about the process. In that case, it is best to consult with the Wisconsin Secretary of State office or seek legal advice from a professional familiar with your state’s business laws.

Leave a Comment