Email Archiving Statistics 2024 – Everything You Need to Know

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Are you looking to add Email Archiving to your arsenal of tools? Maybe for your business or personal use only, whatever it is – it’s always a good idea to know more about the most important Email Archiving statistics of 2024.

My team and I scanned the entire web and collected all the most useful Email Archiving stats on this page. You don’t need to check any other resource on the web for any Email Archiving statistics. All are here only 🙂

How much of an impact will Email Archiving have on your day-to-day? or the day-to-day of your business? Should you invest in Email Archiving? We will answer all your Email Archiving related questions here.

Please read the page carefully and don’t miss any word. 🙂

On this page, you’ll learn about the following:

Best Email Archiving Statistics

☰ Use “CTRL+F” to quickly find statistics. There are total 49 Email Archiving Statistics on this page 🙂

Email Archiving Latest Statistics

  • It is predicted that the [1] Email archiving is an automated process for preserving and protecting all inbound and outbound email messages so they can be accessed at a later date should the need arise. [0]
  • If you are archiving to the local disk, the disk quota for all the archiving accounts cannot exceed 80% of the total mail partition. [1]
  • If this quota is met, or 95% of the total disk space is used, FortiMail will automatically remove the oldest email archive folder in order to make space for the new archive. [1]
  • But the local quota for a single archive account is limited with the valid range from 1GB to 80% of the total mail partition. [1]
  • The average professional spends 28% of the work day reading and answering email, according to a McKinsey analysis. [2]
  • In fact, only 11% of customers/clients and 8% of coworkers expect a response in less than an hour. [2]
  • But about 40% of people expect a response in about an hour. [2]
  • On average, professionals have more than 200 emails in their inbox and receive 120 new ones each day but respond to only 25% of them. [2]
  • Because professionals delay replying 37% of the time, finding messages that we’ve already read is a big part of the work of email processing. [2]
  • But this approach — clicking on folders to find what you need — is 9% slower than searching with keywords, or 50% slower when compared with searches using common operators. [2]
  • Roughly 10% of the total time people spend on email is spent filing messages they want to keep, a process that involves two phases deciding where the emails should go and then moving them to the selected folders. [2]
  • According to data from Saneboxopens 20% of “permission mailers” and spends 15 20 seconds reading each of these emails, consuming more than four minutes per day. [2]
  • It’s easy to check the status of the most likely culprits by using the mailboxes view in the new EAC. [3]
  • According to recent research from IRONSCALES, 81% of organizations around the world have experienced an increase in email phishing attacks since March 2020. [4]
  • In fact, according to Verizon’s 2021 DBIR, around 25% of all data breaches involve phishing and 85% of data breaches involve a human element. [4]
  • According to IBM, one in five companies that suffered a malicious data breach in 2021 was infiltrated due to lost or stolen credentials, while 17% were breached via a direct phishing attack. [4]
  • These include video conferencing platforms (44%), workforce messaging platforms (40%), cloudbased file sharing platforms (40%) and SMS (36%). [4]
  • The biggest category of phishing, according to a study by APWG, is targeted towards webmail and Softwareasa Service users; these types of attack are responsible for 34.7% of phishing attempts. [4]
  • The same study reported an increase in the number of BEC attacks sent from free webmail providers, from 61% to a staggering 72%, and found that over half of these attacks used Gmail as their delivery method. [4]
  • According to the results of Terranova Security’s 2020 Gone Phishing Tournament, almost 20% of all employees are likely to click on phishing email links and, of those, a staggering 67.5% go on to enter their credentials on a phishing website. [4]
  • That means that 13.4% of employees are likely to submit their password on a fraudulent phishing page. [4]
  • According to research from KnowBe4, the most common subject lines to real life phishing emails in Q3 of 2021 were as follows. [4]
  • Speaking of staying in touch, LinkedIn phishing messages make up 47% of social media phishing attempts, making faux LinkedIn messages by far the most common social media phishing subject. [4]
  • According to Check Point, Microsoft is the most impersonated brand globally when it comes to brand phishing attempts, holding the majority with 43. [4]
  • Microsoft is followed by DHL (18%), LinkedIn (6%) and Amazon (5%). [4]
  • A recent study by INKY also found Microsoft to be the most impersonated brand, with Microsoft related phishing emails accounting for almost 70% of brand impersonation phishing attempts in 2020, followed by Zoom, Amazon, Chase Bank and RingCentral. [4]
  • The same report indicates that brand impersonation incidents are largely associated with brands in the technology sector (71.8%). [4]
  • Even more shockingly, 21% said that their own employees had been behind the fraud. [4]
  • The top industries at risk of a phishing attack, according to KnowBe4. [4]
  • According to IBM, the average cost of a data breach is 4.24 million dollars. [4]
  • And the majority of that cost is split between detecting and escalating the breach (29%), and lost business cost (38%). [4]
  • Further to this, IBM found that customers’ personally identifiable information was both the most commonly compromised type of data—involved in 44% of all breaches—and the most costly. [4]
  • 80% of breached organizations reported a loss of customer PII in 2020, and breaches that suffered PII loss cost on average four dollars more per lost or stolen record than those that hadn’t. [4]
  • This spike is mirrored by research from Abnormal Security, which reports a huge increase in COVID 19 themed attacks starting in Q1, with the weekly volume of campaigns further increasing by 389% between Q1 and Q2. [4]
  • Throughout Q3, the number of invoice and payment fraud BEC attacks increased by 81%. [4]
  • IBM also report an 11% increase in the number of BEC attacks in Q2, as hackers took advantage of unfamiliar remote work scenarios. [4]
  • As a result of this, 76% of business owners say that they feel more exposed to fraud since the beginning of the pandemic, and 66% say that they’re concerned about being targeted by scammers as we move further into 2021. [4]
  • Microsoft’s New Future of Work report shows similar results, stating that 80% of security professionals have experienced an increase in security threats since shifting to remote work. [4]
  • Of this 80%, 62% say that phishing campaigns have increased more than any other type of threat. [4]
  • Cofense’s study, which analyzed millions of results from their own simulated phishing campaigns, found that 82% of trained employees reported a simulated phish within an hour of receiving it, 52% reported it within 5 minutes, and 19% within 30 seconds. [4]
  • The success of awareness training is further supported by research from KnowBe4, which found that, after completing one year of phishing awareness training, the average improvement rate across all industries and organization sizes was 87%. [4]
  • Most organizations are planning to increase spending on archiving (61%) and eDiscovery solutions (55%). [5]
  • A large portion of budgets will be allocated to Software as a Service archiving solutions (88.9%) and eDiscovery solutions (73.9%). [5]
  • In fact, the work that is being outsourced is being moved from law firms ( 5%) to legal service providers (+7%). [5]
  • While the majority (92%) of respondents claim to be satisfied with current solutions, most are still evaluating and replacing (90%). [5]
  • Archive Shuttle has two journal migration options, each fully compliant, and both ensure the 100% preservation of email content. [6]
  • A report by IDC revealed that 60% of business critical information is stored in email. [7]
  • With 60% of critical business information stored in email, email archiving is great for any business who needs to quickly and efficiently retrieve any information transmitted over email – in a matter of minutes. [7]
  • While service providers strive for 100% up time, disasters are rarely predictable and a small amount of downtime is sometimes a fact of life. [7]

I know you want to use Email Archiving Software, thus we made this list of best Email Archiving Software. We also wrote about how to learn Email Archiving Software and how to install Email Archiving Software. Recently we wrote how to uninstall Email Archiving Software for newbie users. Don’t forgot to check latest Email Archiving statistics of 2024.

Reference

  1. wikipedia – https://en.wikipedia.org/wiki/Email_archiving.
  2. fortinet – https://docs.fortinet.com/document/fortimail/6.4.4/administration-guide/697233/configuring-email-archiving-accounts.
  3. hbr – https://hbr.org/2019/01/how-to-spend-way-less-time-on-email-every-day.
  4. practical365 – https://practical365.com/microsoft-caps-exchange-onlines-unlimited-archive/.
  5. expertinsights – https://expertinsights.com/insights/50-phishing-stats-you-should-know/.
  6. telemessage – https://www.telemessage.com/top-market-trends-in-enterprise-data-archiving-and-ediscovery/.
  7. quadrotech-it – https://www.quadrotech-it.com/products/quadrotech-archive-shuttle/.
  8. ontech – https://ontech.com/milwaukee-email-archiving-data-backup/.

How Useful is Email Archiving

One of the main advantages of email archiving is the ability to easily retrieve old emails when needed. Whether it’s for compliance purposes, legal reasons, or simply to recall past conversations, having a well-organized archive of emails can save valuable time and effort. Instead of digging through a cluttered inbox or relying on memory to track down a specific email, archiving allows for quick and efficient searching and retrieval of messages.

In addition, email archiving can also serve as a backup system for important information. With the potential for data loss due to hardware failures, accidental deletions, or cyber attacks, having a secure archive of emails can provide peace of mind knowing that important communications are protected and easily recoverable. This can be especially critical for businesses that need to maintain records for compliance or operational purposes.

Furthermore, email archiving can aid in facilitating collaboration and knowledge sharing within organizations. By having a centralized repository of past communications, employees can easily refer back to previous discussions, decisions, and agreements, leading to improved continuity and efficiency in workflows. This can help to prevent misunderstandings, streamline decision-making processes, and ensure that important information is not lost or forgotten over time.

Another benefit of email archiving is its role in promoting data governance and regulatory compliance. Many industries are subject to strict regulations regarding the storage and retention of digital communications, and failure to comply can result in severe penalties. By implementing an email archiving solution, organizations can ensure that they meet legal requirements and demonstrate proper record-keeping practices when needed.

Moreover, email archiving can also aid in security and risk management efforts. By tracking and monitoring email communications, organizations can detect and mitigate potential threats, such as phishing attacks, data breaches, or insider threats. Archiving allows for the reconstruction of events and timelines, providing valuable insight into security incidents and helping to prevent future occurrences.

Overall, the usefulness of email archiving cannot be understated. From facilitating information retrieval and backup to promoting collaboration and compliance, the benefits of maintaining a well-organized archive of emails are numerous and varied. Whether for personal or professional use, email archiving serves as a valuable tool for preserving and protecting digital communications in an increasingly data-driven world.

In Conclusion

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