10 Best Proposal Software of 2024 (Updated)

Steve Bennett
Business Formation Expert  |   Fact Checked by Editorial Team
Last updated: 
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Proposal Software is one of the most important software you currently need. We know!

Today’s Proposal Softwares are incredibly versatile, and because of strong competition, have remained a relatively low-cost investment for most.

Currently, with dozens of options available for Proposal Software in the market – finding the right Proposal Software of 2024 can be tricky.

So we spent dozens of hours researching and testing everyone we could get my hands on.

Based on our experience with the apps, here are 10 Best Proposal Software. Click on any app to learn more about why we chose it, or keep reading for more context on Proposal Software.

What is Proposal Software?

For sales operations, proposal software is designed to streamline and automate the proposal and request for proposal RFP process. Sales professionals benefit from proposal software features like the ability to quickly generate documents in multiple file formats share documents through multiple channels and track the impact of RFP and proposal documents on the sales success Proposals can be the first important step in a business relationship which means that salespeople need to include valuable and consistent content that is personalized to customer profiles and needs CRM software, CPQ software, e signature software, and accounting software are all popular connectors for proposal tools that are used to aid sales or partnerships. A product must meet certain criteria to be considered for the Proposal category. Create a repository of documents and templates that may be used to create proposals rapidly. Integrate with CRM and CPQ solutions to gather product and customer data. Provide functionality to quickly and efficiently build and submit proposals. Allow for adjustments and feedback during the proposal process. Include analytics to analyze the proposal process’ efficiency.

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10 Best Proposal Software


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PandaDoc empowers more than 30,000 growing organizations to thrive by taking the work out of document workflow. PandaDoc provides an all-in-one document workflow automation platform that helps fast scaling teams accelerate the ability to create, manage, and sign digital documents including proposals, quotes, contracts, and more. For more information, including pricing and product features, visit us at www.pandadoc.com.

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Proposify is the online proposal software that gives you control and visibility into the most important stage of your sales process. The close. From deal design to sign-off, get the confidence and flexibility to dominate deals. Create impressive sales documents that stay consistent and error-free. Receive the insights to scale your process, make timely engagements, and accurately forecast. Deliver a seamless sign-off experience for your customers and prospects. Features include a flexible and user-friendly design editor, electronic signatures, CRM integrations, data-driven insights, interactive pricing, content management, approvals, and so much more. If you’re ready to give your sales team the competitive edge, visit our website or book a demo at https://www.proposify.com. .

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RFPIO is the leading RFP response software and the industry’s first AI-enabled RFP software, trusted by some of the world’s smartest companies to manage responses to RFPs, RFIs, Security Questionnaires, and DDQs. Through robust and bi-directional integrations, with an open API, teams can connect their people and improve content quality and accessibility — enabling collaboration without boundaries. More than 200,000 users trust RFPIO to digitally transform their response process, share knowledge, and collaborate without borders. .

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Dropbox DocSend helps business professionals like you to securely share and control the content that drives your business forward. Dropbox DocSend’s powerful link-based system makes it easy to set security preferences for each stakeholder, receive notifications each time someone views your file, analyze content performance on a page-by-page basis, and create modern virtual deal rooms. Join over 25,000 companies that rely on Dropbox DocSend to share and manage sensitive information..

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All-in-one platform providing video messaging, document tracking and analytics, proposal creation, contract management and e-signature. Used by sales, HR, customer success, enablement and development teams in over 9500 companies all over the world. Use cases include: Sales : Create video prospecting messages, send trackable sales decks and case studies, engage prospects in real time via live chat, uncover the name and email of all viewers, approval workflows before the documents reach the client and capture e-signatures Enablement: Track changes being made to content by sales reps, administer coaching based on the health of closed won and closed lost opportunities, facilitate training supported by video whilst using analytics to monitor adoption and centrally manage and update all critical content & collateral HR: Send offer letters, candidate surveys, circulate CVs with video interviews, deliver internal onboarding/training and receive secure signatures on confidential legal documents Customer Success: Facilitate contract renewals, send trackable quarterly business reviews and deliver onboarding/training to customers Developers: Use our API to build intelligent workflows for your organization around critical documents with extensive documentation and flexibility for testing Double your close rate by taking control of the end of your sales process. .

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XaitPorter is a cloud based document co-authoring and automation solution. XaitPorter has a built on workflow, is built on a database to making reuse of information easier and automatically takes care of formatting, layout and numbering. Xait with XaitPorter has 50,000+ users globally. Xait has majority of the larger oil service and engineering companies globally, and 50+ oil companies as clients. In addition, Xait have clients in the CRO industry, ITC, Engineering, construction, and more. XaitPorter is used for a wide variety of documents such as tenders, contracts, license applications, field development plans, well reports, annual reports and more. XaitPorter is built for complex documents with high value and high impact, and make it easy to manage teams collaborating on business critical documents. XaitPorter automatically takes care of formatting, layout and numbering. In addition, as XaitPorter is built on a database, XaitPorter ensure that our clients can more efficiently manage, maintain and leverage their content. .

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DealHub’s award-winning Revenue Platform offers the most complete and connected revenue workflow for your organization. The zero-code platform empowers sales teams to move leads down the funnel together with closing new and subscription businesses from anywhere. The DealHub Platform includes: * Configure-Price-Quote (CPQ) * Subscription Management * Contract Management * Digital DealRoom * Real-time Buyer Intent Insights * eSign All powered by our Guided Sales Playbook and integrated with Salesforce, Microsoft Dynamics, and Freshworks CRM. Open API to all CRMs. .

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RELAYTO is the #1 Document Experience platform that transforms your static content into engaging interactive experiences, enabling viewers to choose their own path and self-educate. Check out our own RELAYTO-powered buying experience >> https://rla.to/pitch << It started as a conventional presentation. Simply import your PDFs and presentations (and add any supporting content, text, web/social content, images, video, and audio) into our intuitive builder to assign interactive elements and publish to your team for instant viewing on desktop and mobile screens. With RELAYTO, you can create an unlimited number of public and private interactive experiences equipped with security, permissions and user management to control who has access to your content. Metrics deliver insights on 360 digital body language, activity and intent, summarizing when & where viewers spent their time, so you can prioritize your outreach efforts… and keep improving your content. From e-books and white papers to pitches and proposals RELAYTO is the simplest way to make your existing content captivating and insightful. .

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Loopio is the leading RFP Response Management software that helps businesses supercharge and scale their response process for RFPs, RFIs, Security Questionnaires, and more. It all starts with our unique approach to content management, which not only gives your team on-demand access to the information they need to respond to RFPs, but also keeps it up-to-date, organized, and built to scale with your business. Our Intelligent Automation tools eliminate the tedious tasks that slow you down. With a single click of the mouse, our Magic feature begins completing your RFP for you, automatically taking a first pass at answering common questions. Our platform is thoughtfully constructed and beautifully designed, making it the easiest RFP Response solution to use on the market. The proof is in the numbers—Loopio delivers results: ■ 37% increase in the number of responses they complete ■ 10% decrease in sales cycle time ■ 35% decrease in time spent on crafting responses Over 1000 of the world’s best companies use Loopio to respond faster, improve response quality, and win more business. We’d love for you to be one of them. Request a demo at www.loopio.com/demo to see how you can start streamlining your response process. .

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Create the perfect proposal, pitch, sales quote and more. Every Qwilr Page you send has outstanding visual polish, together with intelligent tracking, automation and analytics. Say goodbye to your static PDFs and hello to the impressive sales power of Qwilr. With Qwilr, you can: – Stand out from the crowd: with our easy to use page builder, extensive image and video library, designer-created templates and more, send amazing looking documents that get noticed. – Tell your own branded story: highlight your brand with a custom subdomain, easy addition of custom imagery and videos, and our brand editor that applies your fonts and colors to every page. Our document design team are here to help you get it 100% perfect. – Integrate with your favorite business tools: cut the busywork and connect directly to Salesforce, HubSpot, Slack, Xero and more. Automate your communications and track engagement, payments, and more. – Move conversations forward faster: With page notifications, see when your page is viewed, which sections they focused on, and when they come back for a second look. Analytics help you tailor your content and follow up at the right time. – Create an efficient sales team: scale your outreach and eliminate the copy-and-paste. Set up your library of documents, all ready to customize for each new prospect in a few clicks. Enable real-time teamwork with easy collaboration and commenting features. – Add instantly-editable quotes, e-sign and more: give your clients a quote that’s flexible, interactive and adaptable to their needs. Your clients can select items and sign off on the project, right inside the Qwilr document. Qwilr is the smart document builder that brings the latest in design, web-based technology, and automation to your customer communications. Loved by thousands of businesses around the world, see what they have to say in our G2 reviews. .

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What is the Best Proposal Software?

Here are our top picks for the Best Proposal Software to try this year.

How to Choose Best Proposal Software?

Choosing the right proposal software is vital to the success of your business. The right software is easy to use, has a short learning curve, and is equipped with the features you need to make your proposals stand out. Popular features include e-signature capabilities and professional templates. Regardless of which option you choose, you’ll find it useful to learn more about the pros and cons of each one before you purchase it.

While you’ll need a system that allows you to customize proposals to meet your specific requirements, a great proposal software will offer templates that are tailored to your industry. Whether you’re creating a single proposal for a large company or working on several, you’ll want to choose software that works well with your sales CRM. You’ll also want to consider how flexible and customizable your proposals are before purchasing it.

You can find a free proposal software that allows you to save and share drafts with other users. Its interface is easy to use and does not seem heavy on the corporate side. It’s good for freelancers and small businesses alike. You’ll also find it easy to customize and use. You can create unlimited proposals and use your account without paying a monthly fee. You’ll also appreciate that most of the software’s features are fully-integrated with Google Drive, Dropbox, and Box.

The platform you choose should offer you a high degree of customization. Many of these platforms allow you to upload documents from your website and integrate them into your own system. Its integration capabilities will allow you to save time on administrative work. You’ll also enjoy a seamless onboarding experience with these systems. You can even share documents between departments. So, if you’re a small firm or a one-person company, the best proposal software is the one that’s easy to use.

When choosing a proposal software solution, you’ll need to decide how you’ll integrate the program with your other programs. Ideally, your proposal software will be able to connect to your existing CRM. You’ll also need to choose a CRM solution that integrates with your proposal software. Then, you’ll have a better chance of closing the sale. Moreover, you’ll get the opportunity to manage your sales processes through a simple interface.

The best proposal software for a nonprofit or small business should be easy to use. It should be easy to use and incorporate with your other applications. If you’re using it for business, it should be compatible with your current workflow. It should be able to support a variety of languages. It should also have an API. A CRM can help you to integrate different systems and data. There are some benefits to both of these options.

Choosing the best proposal software is important for your business. Depending on the needs of your business, you’ll need to choose a program that offers the features you need. Try out different options and see which ones work for you. There are many options available, so make sure you choose a plan that works for your organization. If you need a comprehensive, cloud-based system, make sure you consider a solution with multiple functions.

There are many types of proposal software for small businesses, and the best one depends on the needs of your business. Using a comprehensive solution will help you create the most effective proposals in a short period of time. You should look for a program that is easy to learn and use. Moreover, the right proposal software for small business will be customizable and adaptable to your business’s needs. A good tool should be easy to integrate with other programs.

The best proposal software should allow you to input custom variables and create templates. Besides, a program with custom variables will help you create your proposals in a way that meets your clients’ requirements. Most top-rated solutions should allow you to add custom variables that are relevant to your business and industry. Its user-friendly interface should allow you to customize its contents. The best proposal software will also automate the drafting and formatting of your proposals.

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What Is Proposal Software?

Proposal software is a type of software used to create proposals. It can be used to create proposals for a variety of purposes, such as bidding on a project, applying for a grant, or trying to get funding for a business.

Are There Any Free Proposal Software?

The first thing you need to do is write a proposal. This is the most crucial piece of the puzzle. You need to be able to clearly communicate your idea to the company you’re pitching. The best way to do this is to use proposal software.

Is Proposal Software Easy To Learn?

Proposal software is a great way to streamline the proposal process. It can help you save time in the long run, and you can also use it to save time on proposals that are similar to one you have done in the past. It is important to note that there are some drawbacks to using proposal software.

Is Proposal Software Worth It?

I’m a wedding planner and I can’t tell you how many times I’ve heard the same question.”Is proposal software worth it?”It’s a question that is a lot more common than you might think.

What Can Proposal Software Do?

Proposal software is a great way to help you get your proposal or business plan ready for that big meeting.It can help you create a professional document that will make your ideas shine. You can also use it to make your proposal or business plan look great on the screen.

How To Use Proposal Software Effectively?

It’s important to use proposal software effectively to maximize the chances of winning a proposal. Here are a few tips to help you make the most of your proposal software.1) Make sure your proposal is worded in a clear, concise and professional manner.

I know you want to use Proposal Software, thus we made this list of best Proposal Software. We also wrote about how to learn Proposal Software and how to install Proposal Software. Recently we wrote how to uninstall Proposal Software for newbie users. Don’t forgot to check latest Proposal statistics of 2024.

Effective communication is essential for any successful business venture. Proposal software revolutionizes how businesses communicate their ideas and value propositions to clients. These tools enable professionals to create visually appealing proposals that captivate the attention of the readers, helping the sender to stand out from the competition. Features like drag-and-drop customization, the integration of multimedia elements, and adaptive formatting options bring proposals to life, making them engaging and memorable.

Proposal tracking and analytics are immensely valuable aspects that proposal software brings to the table. Traditionally, it was often challenging to monitor the progress of a proposal once it had been sent. If one was lucky, a simple read receipt would arrive after the recipient had perused the document. Proposal software, on the other hand, allows businesses to track the engagement, measuring factors like the recipient’s time spent on specific sections and highlighting the most viewed pages. This data provides organizations with invaluable insights into their clients’ interests and preferences, allowing them to adapt and fine-tune their proposals to meet specific needs.

Collaboration is another significant issue addressed by proposal software. Previously, collaborating on a proposal involved heaps of scattered emails, back-and-forths, and version control nightmares. Proposal software offers a centralized platform where all the stakeholders can collaboratively work on a proposal, in real-time. Team members can jointly access, edit, and review the documents while maintaining version integrity and minimizing confusion. The collaborative function enables colleagues to provide instant feedback, ensuring that the final proposal synergistically encapsulates the vision and expertise of the entire team.

Lastly, proposal software centralizes and organizes proposal management. All relevant documents and resources are kept in one place, making it effortless to retrieve and revise previous proposals or access reference materials. Additionally, integrating proposal software with a content library allows professionals to leverage on pre-approved templates, case studies, and frequently used content. By recycling and building upon existing resources, businesses can save considerable amounts of time and effort, ensuring consistency and quality in their proposals.

In conclusion, proposal software has become a valuable asset for businesses seeking to excel in today’s competitive landscape. From time-saving efficiency, offering engaging visual appeal, and fostering collaboration, to providing actionable insights through analytics and simplifying proposal management, these tools are rewriting the rules of the proposal game. Seamlessly integrating technology and innovation, proposal software is proving to be an indispensable aid to businesses across industries, powering their successes and helping them secure crucial contracts and partnerships.

Why Proposal Software Are So Important

One of the key benefits of proposal software is its ability to save time and resources. In the past, creating a high-quality proposal often required hours of work and valuable manpower. With proposal software, however, companies can drastically reduce the time and effort it takes to put together a compelling proposal. Templates and pre-formatted content make it easy to produce professional, polished documents in a fraction of the time it would take to create them from scratch. This not only frees up valuable staff resources but also ensures that proposals are consistent in tone and style, enhancing the overall professionalism of the company’s brand.

Another important feature of proposal software is its ability to track and manage responses. By using these platforms, companies can easily monitor the status of their proposals, track which ones have been opened and read, and even see which sections potential clients have spent the most time on. This valuable data can help companies tailor their proposals more effectively to each client’s individual needs, increasing the likelihood of securing new business. Additionally, the ability to easily track responses can help companies stay organized and on top of their proposal pipeline, ensuring that no opportunity falls through the cracks.

Proposal software also offers companies the ability to collaborate more effectively on proposals. With features such as real-time editing and comments, multiple team members can work on a proposal simultaneously, saving time and ensuring that all perspectives are taken into account. This can be especially useful for larger teams or companies with remote staff, as it allows for seamless collaboration regardless of physical location. Additionally, these platforms often offer version control features, ensuring that team members are always working off the most up-to-date proposal document.

Finally, proposal software can help companies stand out from the competition by producing high-quality, visually appealing proposals. Many of these platforms offer customization options that allow companies to tailor their proposals to reflect their brand and style. Features such as customizable templates, branding options, and interactive media can help companies create engaging, visually stunning proposals that grab the attention of potential clients. In today’s crowded marketplace, a well-designed proposal can be the difference between winning a new client and losing out to the competition.

In conclusion, proposal software has become an essential tool for businesses looking to improve their proposal creation process and increase their chances of winning new business. From saving time and resources to tracking and managing responses, these platforms offer a range of benefits that can significantly impact a company’s ability to succeed in today’s competitive marketplace. By utilizing proposal software, companies can streamline their proposal process, collaborate more effectively, and produce high-quality, visually appealing proposals that help them stand out from the competition.

In Conclusion

Choosing the best Proposal Software is not a difficult task when you have all the details and requirements. Most of the above-mentioned Proposal Software have impressive and user-friendly features.

Now, it is up to you which software you’d pick up that meets your requirements.

Consider the effectiveness and efficiency of each Proposal Software, including the features and capabilities. You must also evaluate your objectives, required functions, and budget before choosing the right Proposal Software of 2024. See which will give a great deal.

If you still have questions about choosing the best Proposal Software, leave a comment below. I’d love to assist you.

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