Starting a Security Company in Florida | A Step-by-Step Guide

by
Florida Security Company

Starting a security company can be a lucrative business opportunity in Florida, especially in today’s world, where the demand for security services is rising. However, Florida requires careful planning, a thorough understanding of the industry, and diligent execution to ensure success. This article will provide a comprehensive guide on how to Start a Security Company in Florida and help you navigate the various steps involved in setting up your own Limited Liability Company.

Webinarcare Editorial Team will help you gain knowledge through thorough research and market study. Before starting your Florida security company, all the steps in this article must guide you.

How to Start a Security Company in Florida

What is a Security Company in Florida

A security company in Florida is a business organization providing varying protection services to individuals and other businesses. These services can range from personal protection, akin to bodyguard services, to security systems for large corporations. Such companies aim to safeguard their clients’ assets by mitigating potential threats and breaches. State laws regulate them; they must obtain appropriate licenses and certifications before starting their operations.

To start a security company in Florida, one may form a Limited Liability Company (LLC). Setting up an LLC in Florida adds credibility to the business, protects personal assets, and often simplifies tax filing processes. With an LLC, the company’s assets and liabilities are separate from those of its owners. Therefore, the owner’s personal property cannot cover the company’s debts.

Consider the Best LLC Services in Florida to start an LLC for your security company.

LLC Service

Rating & Pricing

Top Features

Learn More

#1 Recommendation

$0 + State fee

  • Free LLC Formation

  • Legal Support

  • Highly Reputed Company

Learn More

$299 + State fee

  • Single LLC formation package

  • Flat price for all services

  • Legal consultation

Learn More

How to Start a Security Company in Florida

To form an LLC for a security company, there are various steps you need to be aware of, especially if you will form it in Tallahassee. Here are the necessary steps and proper guidelines for starting a security company. 

Step1: Research the Market and Competition

Before starting a security company, studying the market and competition in Florida is essential. This will give you a better understanding of the existing security companies, their services, and their target clients. You can use various resources such as the internet, local business directories, and networking with security professionals in your area.

While researching the market, focus on identifying the demand for various security services, such as armed or unarmed security guards, alarm monitoring, and security systems installation. This will help you determine the type of services your company will offer and the target audience.

Step 2: Develop a Business Plan

A well-thought-out business plan is crucial for starting a security company in Florida. The business plan should outline your company’s goals, target market, services, marketing strategies, and financial projections. It should also include an analysis of the competition and potential challenges your company might face.

A solid business plan will help you stay organized and focused on your objectives and will also be required when seeking financing or investment for your security company.

Step 3. Choose a Business Structure

When starting a security company in Florida, you must choose a business structure that best suits your needs and meets the legal requirements. Here are the most common business structures to consider:

Sole Proprietorship

This is the simplest business structure, where you, as the owner, have full control over the business and are personally responsible for all debts and liabilities. This may be suitable for small security businesses with minimal risk exposure.

Partnership

Starting a limited partnership or general partnership in Florida is also an ideal business structure since it is owned by two or more individuals who share the profits, losses, and responsibilities. This can be a good option if you’re starting a security company with a partner and want to share decision-making and financial responsibilities.

Limited Liability Company (LLC)

An LLC combines a corporation’s and a partnership’s benefits. Owners, called members, have limited personal liability for the company’s debts and actions while also enjoying flexible management options. This is a popular choice for small to medium-sized security companies, as it provides some protection for personal assets.

Corporation

A corporation is a separate legal entity owned by shareholders. It provides the most protection from personal liability but also involves more regulations, paperwork, and costs to set up and maintain. Corporations in Florida are typically more suitable for larger security companies with multiple employees and substantial assets.

When starting a security company in Florida, consult with a Business Attorney in Florida to determine the most suitable business structure for your specific needs and goals. We recommend to start an LLC since it offers limited liability protection for your business.

– WEBINARCARE EDITORIAL TEAM

Step 4: Register Your Business

Once you’ve chosen a business structure, register your security company with the Florida Secretary of State. This typically involves filing the necessary paperwork and paying a registration fee. Here are the things you need to apply for or hire to register your Florida security company.

Choose a Name

Choosing a name for your Florida security company is important in establishing your brand identity and reflecting your services. Here are some tips and suggestions to help you choose a name:

  • Keep it Simple and Memorable: Choose a name that is easy to pronounce, spell, and remember. This will make it easier for potential clients to find and remember your company.
  • Incorporate Keywords: Including words related to security, safety, or protection in your company name can help potential clients understand what services you provide. Some examples of keywords are “guard,” “patrol,” or “surveillance.”
  • Reflect on Your Niche: If your Florida security company focuses on a specific niche, such as residential, commercial, or event security, consider incorporating this into your company name.
  • Consider Using Your Location: Incorporating the name of your Florida or a specific city or region can help potential clients identify your company as a local business and establish a connection to your service area.
  • Check for Availability: Before settling on a name, ensure it is not already used by another security company in your area or registered as a trademark. You can check the availability of a name by searching the Florida Department of State Division of Corporations‘s website and the United States Patent and Trademark Office (USPTO) website.

Based on these tips, here are some sample names for a security company in Florida:

  1. Florida SecureGuard Services
  2. Florida Sentinel Protection
  3. SafeShield Security Florida
  4. Florida Premier Patrol
  5. Florida Homeland Security Solutions
  6. Florida Watchtower Security Services

Remember to choose a name that reflects your company’s values, services, and target market while being unique and memorable. There is a complete guide on Florida Business Name Search for you to have a proper Florida security company name. 

In Florida, if you do not wish to file your security company right away but want to hold the name that you have decided on, then you can reserve your security company name for 120 days. You must file a name reservation application with the Florida Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available. Once you have chosen a name, you can submit an application for Florida DBA (doing business as). 

Recommended: Embark on your entrepreneurial journey confidently and affordably with LegalZoom’s DBA service, the beacon that guides businesses to credible branding and comprehensive compliance. Discover how effortless success can truly be!

– LegalZoom – ($99 + Filling Fees)

Hire a Registered Agent

In forming a security company in Florida, the role of a Registered Agent is crucial for ensuring compliance with state regulations and maintaining a line of communication with the state government. A Registered Agent is a person or entity responsible for receiving important legal documents, and government notices on behalf of your security company. Here are some key roles and responsibilities of a Registered Agent in Florida:

  • Legal Document Reception: A Registered Agent receives legal documents, including lawsuits (also known as service of process), subpoenas, and other official correspondence related to your business. They promptly inform you of legal actions or requirements affecting your security company.
  • Government Correspondence: A Registered Agent receives official notices, correspondence, and documentation from the state government, such as Annual Report notifications, tax notices, and other compliance-related information.
  • Compliance Assistance: A Registered Agent will help your security company maintain good standing in Florida by promptly notifying you of legal and compliance-related matters. This can be crucial for avoiding penalties, fines, or even the dissolution of your business.
  • Maintaining a Physical Address: A Registered Agent must have a physical street address (not a P.O. Box) within Florida, where they are available during normal business hours to receive legal documents and government notices. This is particularly important for businesses that do not have a physical office location in the state or for out-of-state business owners.
  • Record-Keeping: A Registered Agent may also offer additional services, such as maintaining and organizing your business records, tracking filing deadlines, and assisting with annual report submissions. 

You can serve as your Registered Agent, appoint a friend or family member, or hire the Best Florida Registered Agent Services.

Recommended: Professional services will ensure your business gets legal notices and critical mail. With LegalZoom’s Registered Agent Services, they offer peace of mind and expert support for businesses, ensuring compliance and seamless communication with state authorities. That’s why we recommend using –

LegalZoom – $249/year

File The Articles of Organization 

If you form an LLC for your security company, you must file the Florida Articles of Organization, which costs $100. It is crucial to provide accurate and complete information on this document, as errors or omissions may result in delays or rejection of your filing.

Create an Operating Agreement

An Operating Agreement in Florida is a legal document outlining the ownership structure, management, and operating procedures of a Limited Liability Company (LLC). While not always required by law, having an operating agreement is highly recommended for security companies in Florida to ensure clear communication and expectations among the owners.

Recommended: Creating an Operating Agreement is like having a personal legal guide at hand; it’s efficient, thorough, and ensures the smooth and compliant operation of your business. With LegalZoom’s operating agreement, it will protect your rights as an owner, keeping misunderstandings at bay and your business on the path to success. That’s why we recommend using –

LegalZoom – Starts at $99

Obtain an Employer Identification Number

You must first obtain an Employer identification number (EIN) in Florida from the IRS if you will open a bank account or hire an employee for your Florida security company. 

The application of an EIN in Florida can be through the following:

  • Apply Online- The online EIN application is the preferred method for customers to apply for and obtain an EIN.
  • Apply by Fax- Taxpayers can fax the completed Form SS-4 application to the appropriate fax number), after ensuring that the Form SS-4 contains all of the required information.
  • Apply by Mail- The EIN application Form SS-4 can be filed via mail. The processing time frame to receive the mail is four weeks.
  • Apply by Telephone-International Applicants – International applicants may call 267-941-1099 (not a toll-free number) from 6 a.m. to 11 p.m. (Eastern Time) Monday through Friday to obtain their EIN.

Recommended: Professional services have the EIN included in their LLC formation package. We recommend using –

LegalZoom – ($0 + State Fee for LLC formation)

Step 5: Obtain Licenses and Permits

Starting a security company in Florida requires obtaining specific licenses and permits. These may vary depending on your location and the services your company will offer. Some of the common licenses and permits needed for a security company include the following:

  • Security Company License: This mandatory license allows you to operate a security company in Florida. The requirements for obtaining this license may vary depending on your location but generally include submitting an application, paying a fee, and passing a background check. The cost of filing a security company license ranges from $50 – $450 (depending on the license type).
  • Security Guard Licenses: If your company employs security guards, they must be licensed in Florida. This typically involves completing a state-approved training program, passing a background check, and paying a licensing fee.
  • Firearms Permit: If your company provides armed security services, you and your employees must obtain firearms permits. The requirements for obtaining a firearms permit in Florida may include completing a training course, passing a background check, and paying a fee.
  • Business License: Florida may require a Business License. The business license fee in Florida ranges from $50 – $300.

Recommended: Empowering your entrepreneurial journey, LegalZoom’s business license service simplifies the process of obtaining a business license in Florida, allowing you to focus on what you do best, running your security company. That’s why we recommend –

– LegalZoom – Starts at $99.99

Step 6: Get Insured

Insurance is crucial to starting a security company in Florida. You’ll need to obtain various types of insurance to protect your business and employees, including:

  • General Liability Insurance: To protect your company from claims of bodily injury, property damage, and personal injury resulting from your services.
  • Workers’ Compensation Insurance: To cover medical expenses and lost wages for employees who are injured on the job.
  • Professional Liability Insurance: To protect your company from claims of negligence or failure to perform professional duties.
  • Commercial Auto Insurance: If your company uses vehicles for business, you’ll need commercial auto insurance to cover accidents or damage.

You can apply for Florida Business Insurance for your Florida security company. 

Step 7: Hire and Train Employees

Hiring and training qualified employees is essential for the success of your security company in Florida. When hiring security guards, look for individuals with previous security experience, military or law enforcement backgrounds, and strong communication skills.

Once you’ve hired your employees, you must provide them with the necessary training to perform their duties effectively. This may include state-approved security guard training programs, firearms training, specialized first aid, crisis management, and customer service courses. In addition, before hiring and training employees for your Florida security company, you must obtain an EIN with the Internal Revenue Service.

Step 8: Invest in Equipment and Technology

Your Florida company must invest in high-quality equipment and technology to provide top-notch security services. Some essential equipment for a security company in Florida includes:

  • Uniforms and badges for your security guards
  • Firearms and non-lethal weapons (e.g., pepper spray, stun guns)
  • Security vehicles
  • Surveillance cameras and alarm systems
  • Communication devices, such as radios or smartphones
  • Computer hardware and software for managing your business operations

Step 9: Market Your Security Company

Effective marketing is essential for attracting clients and growing your security company in Florida. Some marketing strategies include creating a professional website to showcase your services and expertise; printing and distributing business cards, brochures, and flyers; advertising online, in local newspapers, and on radio or television; offering discounts or promotions to attract new clients; networking with local business owners and community organizations; and participating in trade shows and industry events.

Step 10: Provide Excellent Customer Service

Providing excellent customer service is crucial for the success of your security company in Florida. Strive to meet or exceed your client’s expectations by providing high-quality security services, addressing their concerns promptly, and maintaining open communication. You’ll build a strong reputation and encourage repeat business and referrals by consistently delivering exceptional customer service.

FAQs

How do I start a security company in Florida?
You can register your business with the Florida Department of State.
Do I need a license to start a security company in Florida?
Yes, you need to obtain a Security Officer license from the Florida Department of Agriculture and Consumer Services.
What are the requirements to obtain a Security Officer license in Florida?
The requirements include completing a 40-hour training course, passing a background check, and submitting an application.
How long does it take to obtain a Security Officer license in Florida?
The processing time varies, but typically takes a few weeks to a few months.
Is liability insurance required for a security company in Florida?
Yes, liability insurance is required for all security companies in Florida.
Can I hire anyone to work as a security officer in my company?
No, all employees working as security officers in Florida must have a Security Officer license.
Are there any bonding requirements for a security company in Florida?
Yes, a security company in Florida must have a $10,000 surety bond.
Can a convicted felon work as a security officer in Florida?
No, convicted felons are not eligible to work as security officers in Florida.
Is firearm training required for security officers in Florida?
Yes, security officers who are authorized to carry firearms must complete additional training.
Can a security officer in Florida make arrests?
Yes, a security officer in Florida can make arrests for crimes that occur in their presence.
Does Florida require security companies to have a written contract with its clients?
Yes, a written contract is required between a security company and its clients in Florida.
Are there any requirements for the uniforms worn by security officers in Florida?
All security officers in Florida must wear a uniform that clearly identifies them as a security officer.
Can a resident of another state operate a security company in Florida?
Yes, out-of-state residents can own and operate a security company in Florida.
What is the application fee to obtain a Security Officer license in Florida?
The application fee is $112.00.
How often do security officers in Florida need to renew their license?
Security officers in Florida must renew their license every two years.
Can a security officer in Florida work armed and unarmed security at the same time?
Yes, a security officer in Florida can work both armed and unarmed security.
Are there any continuing education requirements for security officers in Florida?
Yes, security officers in Florida are required to complete 14 hours of continuing education every two years.
Can a security company in Florida provide bodyguard protection services?
Yes, a security company in Florida can provide bodyguard protection services.
Are there any specific insurance requirements for security companies in Florida?
Yes, a security company in Florida must carry general liability insurance and workers’ compensation insurance.
Is it required by law for every security officer in Florida to have a license?
Yes, every security officer in Florida must have a valid Security Officer license.
Would I need to register with the Florida Department of State if I’m planning to operate a security company with my business partner?
Yes, you would need to register with the Florida Department of State if you’re planning to operate a security company with your business partner.
Can a security company advertise services through cold calling in Florida?
There are no restrictions on advertising security services through cold calling in Florida.
Are security companies in Florida required to keep records of their activities?
Yes, security companies in Florida must keep accurate records of all their activities.
How long does the training course for Security Officer Certification in Florida take?
The training course is typically 40 hours in length.
Do security companies in Florida require a permit to operate?
No, security companies in Florida do not require any specific permits to operate.
Are fingerprint records required for obtaining Security Officer Certification in Florida?
Yes, fingerprints are required as a part of the background check process for obtaining Security Officer Certification in Florida.
Are all Security Officer licenses granted by the State of Florida recognized at the federal level?
Yes, Security Officer licenses granted by the State of Florida are recognized at the federal level.
Can I hire security officers from other states to work in my security company in Florida?
Yes, security officers from other states can work in a security company in Florida if they have a valid Security Officer license in Florida.
Is it legal for a person to operate both a private investigation and a security guard company in Florida?
Yes, a person can legally operate both a private investigation and a security guard company in Florida.
What are the requirements to start a security company in Florida?
To start a security company in Florida, you need to be at least 18 years of age, have a high school diploma or its equivalent, and pass a state-approved training course.
How much money do I need to start a security company in Florida?
The cost of starting a security company in Florida will depend on the services you offer, but you should have at least $5,000 to cover the initial licensing fees, insurance, and equipment costs.
What licenses do I need to start a security company in Florida?
To operate a security company in Florida, you will need a Class B Security Agency license and a qualifying agent.
What is a qualifying agent for a security agency in Florida?
A qualifying agent is a licensed individual who serves as the responsible person for a security agency or a security department.
Can a convicted felon start a security company in Florida?
If you have a criminal record, you will have to show evidence of rehabilitation and a fitness of character to get a Class B Security Agency license as a convicted felon.
Do I need insurance for my Florida security company?
Yes, you will need general liability insurance, errors and omissions insurance, and worker’s compensation insurance to protect your security company’s assets and operations in Florida.
Can I use surveillance cameras to start a Florida security company?
Yes, you can use surveillance cameras as a tool for starting a security company in Florida, but you will need to follow the state’s regulations for privacy and security surveillance.
What types of security services can I offer customers in Florida as a security company?
You can offer security guard services, alarm systems, security surveillance, bodyguard, and event security services to customers in Florida as a security company.
How can I market my security company in Florida?
You can market your security company in Florida by attending trade shows, using social media, offering referrals to satisfied customers, cold-calling businesses, and creating a website.
What are the challenges of starting a security company in Florida?
The challenges of starting a security company in Florida include stiff competition, high licensing fees, insurance costs, and intense regulation by the Florida Department of Agriculture and Consumer Services, Division of Licensing.
How long does it take to start a security company in Florida?
The timeline for starting a security company in Florida may vary depending on how quickly you get licensed and how well-organized your business plan is. The fastest you may expect is 4 to 5 weeks.
Is there a demand for security services in Florida?
Yes, there is a high demand for security services in Florida, partly because the state is a tourism hub, and many businesses require security services to protect their assets and customers.
Do security companies in Florida have to train their staff?
Yes, security companies in Florida must train their staff to meet the standards set by the state laws, which include training in state and federal regulations, firearms instruction, legal aspects of security, and prevention of terrorism.
Do I need a separate business license to run a security company in Florida?
No, you do not need a separate business license to run a security company in Florida, but you may have to file for an Employer Identification Number with the IRS.
How do I choose the right name for my security company in Florida?
You can choose a name for your security company in Florida that aligns with your brand values, communicates professionalism and inspires trust, and is catchy and easy to remember.
Are there advantages to affiliating your Florida security company with a franchise?
Yes, affiliating your Florida security company with a franchise can help reduce operational costs, get immediate name recognition from customers, and benefit from ongoing support and training from the parent organization.
Do I need website for my Florida security company?
Yes, a website is essential for your security company in Florida as customers tend to search for service providers online and the website can market your brand, services, and contact information to prospective clients.
What financial records should Florida security companies maintain for tax purposes?
Florida security companies should maintain financial records such as income statements, balance sheets, cash flow statements, tax forms, receipts, and general ledgers, among others, as part of their accounting system for tax purposes.
How often should I renew my security license in Florida?
Florida security licenses need to be renewed every two years. You can process renewals online via the Division of Licensing website.
Can I have an office outside Florida to establish my security company in Florida?
Yes, you can have an office outside Florida, but you will need to have a physical presence and a registered agent in Florida stated in a suitable legal agreement.
How many unarmed officers qualify a Florida Class B Security Agency?
A Florida security agency needs a minimum of two unarmed officers or 20 hours of unlicensed security work to qualify for a Class B Security Agency license.
What is the average salary of a security guard in Florida?
According to the Bureau of Labor Statistics, the mean hourly wage of a security guard in Florida is $12.76 per hour as of 2020.
If I speak Spanish and own a security company, can I hire Spanish-speaking guards in Florida?
Yes, you can hire Spanish-speaking guards for your security company in Florida, and that may boost your reputation for effectively communicating with bilingual customers within the area you serve.
How do I obtain permission to arm my guards in Florida?
There are specific requirements for arming Florida security officers; to seek authorization for your officers to carry firearms, firms must obtain additional licensed permits from the Florida Department of Agriculture and Consumer Services and ensure their guards meet certain standards and certifications.
Can I run a Florida security company from my home?
It is possible to run a security company from your Florida home. Its viability depends on a few things, such as a private space, limited foot traffic coming through your house, and a good resource like robust customer management software.
Can I employ part-time security guards for my company in Florida?
Yes, you can employ part-time security guards for your security company in Florida, but they should have a valid Class D Security Officer license for unarmed guards or G licenses for armed guards.
What types of ID do I need to hire security staff in Florida?
You need two acceptable forms of state picture identification issued by a drive licensing or state issuing body and staff certification from a professional organization like BSIS to be sure that there aren’t criminal or other qualifying problems.
Can my security company operate in Miami Beach without a license if I obtain a business tax receipt?
No, if you own a security company in Miami Beach, you need a State License of Class B, unarmed security guard or Class BB-014 security administration beside a Miami Beach Business Tax Receipt and Meeting City Development Regulations to lawfully conduct business.

Also Read

Conclusion

Starting a security company in Florida can be rewarding and profitable. By following the steps outlined in this guide, you’ll be well on your way to establishing a successful security business in your area. Remember to be patient and persistent, as building your client base and reputation may take time. Your security company can thrive in the competitive Florida market with dedication and hard work.

Leave a Comment