Changing Your Business Name in Ohio | A Step-by-Step Guide

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Change Ohio Business Name

In Ohio, change is inevitable in today’s dynamic business environment. One such change that a business may undergo is a change in its name. A business owner might change their name for numerous reasons, even when starting an LLC in Ohio. Whatever the reason, changing a business name in Ohio can be a complicated process. Still, it’s essential to do it right to avoid potential legal issues and ensure a smooth transition. This comprehensive guide will walk you through the steps to successfully Change a Business Name in Ohio.

Webinarcare Editorial Team will help you change your business name when necessary. You must be guided by all the factors gathered in this article.

How to Change a Business Name in Ohio

Before Changing Your Business Name in Ohio

Before you embark on the process of changing your business name, there are several considerations to keep in mind:

  • Research: Ensure that your new business name in Ohio is unique and not already in use by another company in Ohio. To avoid potential trademark infringement, you can conduct a preliminary search using the United States Patent and Trademark Office (USPTO) database.
  • Notify Stakeholders: Inform your employees, customers, suppliers, and other stakeholders about the upcoming name change to avoid confusion and ensure a smooth transition.
  • Update Marketing Materials: Revise your marketing materials, such as your website, business cards, signage, and social media profiles, to reflect the new Ohio business name.
  • Consider the Impact on Existing Contracts and Agreements: Review your existing contracts and agreements to determine if they will be affected by the name change. You may need to renegotiate these contracts or obtain new ones under the new Ohio business name.

You should also amend the Ohio Articles of Organization and the operating agreement once you have changed your business name. The information should be up to date so your Ohio business won’t have any legal problems in the future. Check out the Best Trademark Services in Ohio to know whether your desired business name is available.

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How to Change a Business Name in Ohio

Depending on the kind of business entity you have, several processes may be involved in changing your business name in the Ohio. Here is a detailed explanation of each business structure:

Changing your company name in Ohio is relatively easy. Before we go into the steps, you should know that some rules must be followed when naming a business in Ohio. The name conventions may change depending on the type of corporate structure. The business must adhere to the following rules while changing the company name:

  • It should be possible to utilize the name.
  • Any other businesses do not use the name.
  • If the new entity is a limited liability company, the name must include “LLC.“
  • The name should be distinct from any governmental agency or institution, including banks and treasuries.

If you decide to start an LLC, read about the Ohio Business Name Search to check if your desired business name is available. Let’s now examine the procedures for changing the company name:

It is suggested that you speak with a legal professional before you begin changing your business name. They’ll understand what’s best for you and your company. To have an easy process for naming your LLC, you can alwasy hire the Best LLC Services for your business.

– WEBINARCARE EDITORIAL TEAM

Step 1: Choose a New Name For Your Business

You must decide on a new name before officially changing your business name in Ohio. Conduct thorough research to ensure the new name is unique, memorable, and represents your company’s values and services. You should also ensure that another business in Ohio does not already use the new name to avoid legal issues and customer confusion.

Some tips for choosing a new business name include:

  • Brainstorm a list of potential names and ask for feedback from friends, family, employees, and customers.
  • Consider the potential impact of the new name on your existing customers, partners, and vendors.
  • Research the availability of relevant domain names and social media handles to ensure a consistent online presence.

Before proceeding with the name change process, ensuring your chosen name is available in Ohio is essential. You must conduct a name search through the Ohio Secretary of State Business Search to do this.

If your desired name is already in use or too similar to an existing business name in Ohio, you must choose another name and repeat the search process. However, you can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for a DBA (doing business as) in Ohio. In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA for up to five years, which costs varies by county.

In Ohio, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for some time. You must file a name reservation application with the Ohio Secretary of State to keep the name. 

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Step 2: Prepare Documents to File the Articles of Amendment

After choosing a new business name in Ohio, you must begin putting together the Articles of Amendment as soon as you are prepared with the new Ohio business name. You must send the following information with the name change form: 

  • Current company name
  • New company name
  • Members’ (LLC) or Shareholders’ signatures (Corporation)
  • Ohio filing fee for amendments
  • The business’s entity number, as provided by the state of Ohio
  • Board of Directors expression of approval (for corporations)
  • Details about shares (if applicable)

When registering a new business name with the Ohio Secretary of State, you must provide the list of information indicated above. Ensure the information you offer for the Amendment corresponds to the initial filing materials. Please do so to avoid the registration being canceled.

Step 3: File the Articles of Amendment

Once you’ve confirmed that your new business name is available, you must file the necessary paperwork with the Ohio Secretary of State’s office to change your business name officially. This process typically involves filing an amendment to your company’s Articles of Incorporation for a corporation or Articles of Organization for an LLC, depending on your business structure.

To file the amendment, you’ll need to:

  1. Obtain the appropriate amendment form from the Ohio Secretary of State.
  2. Fill out the form with the required information, including your current business name, new business name, and any other required details.
  3. Pay the filing fee, which may vary depending on your business structure and Ohio regulations. In Ohio, amendment cost is $50.00.
  4. Submit the completed form and payment to the Ohio Secretary of State’s office, either by mail or online, depending on your Ohio’s filing options.

Once your amendment has been processed and approved, your business name will officially be changed in Ohio.

Things to do After Filing the Articles of Amendment

Additional considerations in filing the Articles of Amendment in Ohio.

After changing your business name, there are a few additional steps you may need to take:

  • Update your EIN: If your business has an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), you may need to notify the IRS of the name change. You can do this by writing a letter to the IRS or completing and submitting Form 8822-B.
  • Update your Business License: If your business operates with a business license, you must update the license with the new business name. You can do this by filing Ohio business license and paying an application fee ranging from $50 – $300.
  • Notify the Ohio Department of Labor and Workforce Development: If your business has employees, you will need to notify the Ohio Department of Labor and Workforce Development of the name change.
  • Update your Local Tax and Business Registrations: Depending on your local jurisdiction, you may need to update your local tax and business registrations with the new business name.

Why Change Your Business Name?

There are various reasons why a  business owner might want to change their business name. These can include:

  • Rebranding: If your current Ohio business name no longer reflects your products or services, rebranding can help revitalize your company’s image and attract new customers.
  • Expanding or Refocusing: Your business may have evolved over time, and the original name may no longer accurately represent the scope of your operations.
  • Merger or Acquisition: If your business merges with another company or is acquired, a name change might be necessary to reflect the new owner or combined services.
  • Legal Issues: If your business name infringes on a trademark or is too similar to another company’s name, you may need to change it to avoid legal disputes.
  • Improved Marketability: A new business name in Ohio can be more memorable, easier to pronounce, or better suited to your target audience.

How Long Does Changing The Business Name Take?

The time it takes to change a business name can vary depending on factors such as the Ohio’s processing times, the method of submission (online or by mail), and whether all necessary information and fees have been submitted correctly. Generally, once you have submitted the required paperwork and fees to the Ohio Secretary of State, it can take a few days to several weeks for the name change to be processed and approved.

What Happens If I Don’t Update the Website or Stationery?

If you change your business name in Ohio but do not update your website, stationery, or other marketing materials, you may face several potential issues:

  • Customer Confusion: Your customers may need clarification about the change in the business name and may not recognize that your company is the same one they have previously done business with. This confusion could lead to a loss of trust and potentially a loss of customers.
  • Inconsistency in Branding: When your business name is inconsistent across all platforms, including your website and stationery, it can negatively impact your brand image. Not updating your marketing materials may make your company appear unprofessional or disorganized, which could harm your reputation.
  • Legal Issues: Depending on Ohio regulations, you may be legally required to update your marketing materials with your new business name. Failure to do so could result in penalties or fines. Additionally, if you use a trading name or DBA (Doing Business As) name, you may need to register that name separately with the appropriate government authority to avoid legal issues.
  • Communication Problems: Please update your website and stationery with your new Ohio business name to avoid issues. Clients, vendors, and other partners may not recognize the new name and may not associate it with your company, leading to missed opportunities and potential misunderstandings.

To avoid these potential issues, updating your website, stationery, and all other marketing materials as soon as possible after changing your Ohio business name is essential. This ensures that your customers know the change, maintains consistency in your branding, and helps prevent legal or communication.

If I Have a Foreign LLC, Can I Change the Name Aside from the Original Name?

Yes, if you have a foreign LLC in Ohio (a limited liability company formed in one state but doing business in another state), you can change the name of the foreign LLC. 

FAQs

How do I change my business name in Ohio?
To change your business name in Ohio, you must file a form with the Secretary of State’s office.
How much does it cost to change a business name in Ohio?
It costs $25 to file a name change for a business in Ohio.
Do I need to obtain a new EIN for my Ohio business if I change the name?
No, you do not need to obtain a new EIN for your Ohio business if you change the name.
Can I change the name of my Ohio business without registering it as a new business?
Yes, you can change the name of your Ohio business without registering it as a new business.
How long does it take to change the name of a business in Ohio?
It usually takes 3-5 business days to process a business name change in Ohio.
What is the difference between a trade name and a business name in Ohio?
In Ohio, a trade name is the name a business uses to conduct business in the state. A business name is the name used to identify a business for legal purposes.
Can I change my Ohio LLC’s operating agreement when changing the business name?
Yes, you can change your Ohio LLC’s operating agreement when changing the business name.
Do I need to publish my new business name in a newspaper in Ohio?
No, you do not need to publish your new business name in a newspaper in Ohio.
Can I change the registered agent when changing my business name in Ohio?
Yes, you can change the registered agent when changing your business name in Ohio.
How many times can I change the name of my Ohio business?
There is no limit on the number of times you can change the name of your Ohio business.
Do I need to notify the IRS if I change my business name in Ohio?
Yes, you should notify the IRS if you change your business name in Ohio.
Can I change my Ohio business name to a name that is already in use?
No, you cannot change your Ohio business name to a name that is already in use by another business.
Can I change the name of my Ohio sole proprietorship?
Yes, you can change the name of your Ohio sole proprietorship.
Can I change my Ohio business name online?
Yes, you can change your Ohio business name online through the Ohio Secretary of State’s business portal.
How do I change my trade name in Ohio?
To change your trade name in Ohio, you must file a form with the Ohio Secretary of State’s office.
Will I receive a new certificate of business registration after changing my business name in Ohio?
Yes, you will receive a new certificate of business registration after changing your business name in Ohio.
Can I change the name of my Ohio corporation?
Yes, you can change the name of your Ohio corporation.
Can I change the name of my Ohio nonprofit corporation?
Yes, you can change the name of your Ohio nonprofit corporation.
Do I need to file a name reservation before changing my Ohio business name?
No, you do not need to file a name reservation before changing your Ohio business name.
Can I change the name of my Ohio partnership?
Yes, you can change the name of your Ohio partnership.
Can I change the name of my Ohio limited partnership?
Yes, you can change the name of your Ohio limited partnership.
Can I change the business name and registered agent at the same time in Ohio?
Yes, you can change the business name and registered agent at the same time in Ohio.
Does changing the name of my Ohio business affect my taxes?
No, changing the name of your Ohio business does not affect your taxes.
How do I know if my new business name is available in Ohio?
You can check the availability of a new business name in Ohio through the Ohio Secretary of State’s business search tool.
Can I change the name of my Ohio LLC if it’s in bad standing?
Yes, you can change the name of your Ohio LLC if it’s in bad standing.
Can an Ohio business change its name without the approval of its partners or shareholders?
No, an Ohio business cannot change its name without the approval of its partners or shareholders.
Can I change the name of my Ohio business without changing the legal structure?
Yes, you can change the name of your Ohio business without changing the legal structure.
Can I trademark my new business name after changing it in Ohio?
Yes, you can trademark your new business name after changing it in Ohio.
Can I use my old business name after changing it in Ohio?
No, you cannot use your old business name after changing it in Ohio.
How can I change my business name in Ohio?
You can change your business name in Ohio by filing a Certificate of Amendment with the Ohio Secretary of State.
What is a Certificate of Amendment?
A Certificate of Amendment is a legal document that officially changes the name of your business with the Ohio Secretary of State.
Do I need a lawyer to change my business name in Ohio?
No, you do not need a lawyer to change your business name in Ohio.
How much does it cost to change my business name in Ohio?
It costs $25 to file a Certificate of Amendment to change your business name in Ohio.
How long does it take to change my business name in Ohio?
It can take up to 10 business days for the Ohio Secretary of State to process your Certificate of Amendment and officially change your business name.
Can I change the name of my business at any time in Ohio?
Yes, you can change the name of your business at any time in Ohio.
Do I need to update my EIN if I change my business name in Ohio?
No, you do not need to update your EIN or Employer Identification Number if you change your business name in Ohio.
How do I update my Form SS-4 if I change my business name in Ohio?
You can update your Form SS-4 by calling the IRS Business and Specialty Tax Line.
Do I need to update my business licenses if I change my business name in Ohio?
Yes, you need to update your business licenses if you change your business name in Ohio.
How do I update my business licenses if I change my business name in Ohio?
You need to contact each licensing agency and provide a copy of your new Certificate of Formation with the updated business name.
Do I need to update my DBA if I change my business name in Ohio?
Yes, you need to update your DBA, also known as your “Doing Business As” name, if you change your business name in Ohio.
How do I update my DBA if I change my business name in Ohio?
You need to file a new DBA registration with the Ohio Secretary of State for your new business name.
Can I change my business name without changing my LLC in Ohio?
Yes, you can change your business name without changing your LLC in Ohio.
Can I use a different business name than my LLC name in Ohio?
Yes, you can use a different business name than your LLC name in Ohio, as long as you file a Certificate of Assumed Name with the Ohio Secretary of State.
How much does it cost to file a Certificate of Assumed Name in Ohio?
It costs $39 to file a Certificate of Assumed Name in Ohio.
How long does it take to process a Certificate of Assumed Name in Ohio?
It can take up to 10 business days for the Ohio Secretary of State to process your Certificate of Assumed Name.
Do I need to notify my customers if I change my business name in Ohio?
Yes, you need to notify your customers if you change your business name in Ohio.
How should I notify my customers if I change my business name in Ohio?
You can notify your customers by sending an email or letter explaining the name change and any new contact information.
Can changing my business name impact my credit score or business credit?
No, changing your business name should not impact your credit score or business credit.
Can changing my business name affect my taxes?
No, changing your business name should not affect your taxes.
Can I change my business name if I have outstanding debts or fines?
Yes, you can change your business name if you have outstanding debts or fines, but you are still responsible for them.
Do I need a new EIN if I change my business name and entity type in Ohio?
Yes, you need a new EIN if you change your business name and entity type in Ohio.
Can I change my business name if I have pending legal action in Ohio?
You may need to seek legal advice before changing your business name if you have pending legal action in Ohio.
Do I need to update my business bank accounts if I change my business name in Ohio?
Yes, you need to update your business bank accounts if you change your business name in Ohio.
Can I trademark my new business name in Ohio?
Yes, you can apply for a trademark for your new business name in Ohio.
How do I apply for a trademark in Ohio?
You can apply for a trademark in Ohio through the United States Patent and Trademark Office.
Can someone else use my old business name if I change it in Ohio?
Yes, someone else can use your old business name if you do not take legal action to prevent them from doing so.
What should I do if someone else is using my old business name in Ohio?
You may need to seek legal advice or pursue legal action to stop someone else from using your old business name in Ohio.

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Conclusion

Changing your business name in Ohio can be a strategic decision that helps your company evolve and remain competitive. By following the steps outlined in this guide and conducting thorough research, you can ensure that your business name change is completed legally and efficiently. Remember to notify all relevant stakeholders, update your marketing materials, and revise any contracts or agreements to reflect the new business name.

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