Changing Your Business Name in Oregon | A Step-by-Step Guide

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Change Oregon Business Name

In Oregon, change is inevitable in today’s dynamic business environment. One such change that a business may undergo is a change in its name. A business owner might change their name for numerous reasons, even when starting an LLC in Oregon. Whatever the reason, changing a business name in Oregon can be a complicated process. Still, it’s essential to do it right to avoid potential legal issues and ensure a smooth transition. This comprehensive guide will walk you through the steps to successfully Change a Business Name in Oregon.

Webinarcare Editorial Team will help you change your business name when necessary. You must be guided by all the factors gathered in this article.

How to Change a Business Name in Oregon

Before Changing Your Business Name in Oregon

Before you embark on the process of changing your business name, there are several considerations to keep in mind:

  • Research: Ensure that your new business name in Oregon is unique and not already in use by another company in Oregon. To avoid potential trademark infringement, you can conduct a preliminary search using the United States Patent and Trademark Office (USPTO) database.
  • Notify Stakeholders: Inform your employees, customers, suppliers, and other stakeholders about the upcoming name change to avoid confusion and ensure a smooth transition.
  • Update Marketing Materials: Revise your marketing materials, such as your website, business cards, signage, and social media profiles, to reflect the new Oregon business name.
  • Consider the Impact on Existing Contracts and Agreements: Review your existing contracts and agreements to determine if they will be affected by the name change. You may need to renegotiate these contracts or obtain new ones under the new Oregon business name.

You should also amend the Oregon Articles of Organization and the operating agreement once you have changed your business name. The information should be up to date so your Oregon business won’t have any legal problems in the future. Check out the Best Trademark Services in Oregon to know whether your desired business name is available.

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How to Change a Business Name in Oregon

Depending on the kind of business entity you have, several processes may be involved in changing your business name in the Oregon. Here is a detailed explanation of each business structure:

Changing your company name in Oregon is relatively easy. Before we go into the steps, you should know that some rules must be followed when naming a business in Oregon. The name conventions may change depending on the type of corporate structure. The business must adhere to the following rules while changing the company name:

  • It should be possible to utilize the name.
  • Any other businesses do not use the name.
  • If the new entity is a limited liability company, the name must include “LLC.“
  • The name should be distinct from any governmental agency or institution, including banks and treasuries.

If you decide to start an LLC, read about the Oregon Business Name Search to check if your desired business name is available. Let’s now examine the procedures for changing the company name:

It is suggested that you speak with a legal professional before you begin changing your business name. They’ll understand what’s best for you and your company. To have an easy process for naming your LLC, you can alwasy hire the Best LLC Services for your business.

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Step 1: Choose a New Name For Your Business

You must decide on a new name before officially changing your business name in Oregon. Conduct thorough research to ensure the new name is unique, memorable, and represents your company’s values and services. You should also ensure that another business in Oregon does not already use the new name to avoid legal issues and customer confusion.

Some tips for choosing a new business name include:

  • Brainstorm a list of potential names and ask for feedback from friends, family, employees, and customers.
  • Consider the potential impact of the new name on your existing customers, partners, and vendors.
  • Research the availability of relevant domain names and social media handles to ensure a consistent online presence.

Before proceeding with the name change process, ensuring your chosen name is available in Oregon is essential. You must conduct a name search through the Oregon Secretary of State Business Name Search to do this.

If your desired name is already in use or too similar to an existing business name in Oregon, you must choose another name and repeat the search process. However, you can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for a DBA (doing business as) in Oregon. In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in three methods, online, by mail, and in person filing.

However, before filing a DBA, you should know that you need to renew your DBA for up to two years, which costs $50.

In Oregon, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Oregon Secretary of State to keep the name. 

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Step 2: Prepare Documents to File the Articles of Amendment

After choosing a new business name in Oregon, you must begin putting together the Articles of Amendment as soon as you are prepared with the new Oregon business name. You must send the following information with the name change form: 

  • Current company name
  • New company name
  • Members’ (LLC) or Shareholders’ signatures (Corporation)
  • Oregon filing fee for amendments
  • The business’s entity number, as provided by the state of Oregon
  • Board of Directors expression of approval (for corporations)
  • Details about shares (if applicable)

When registering a new business name with the Oregon Secretary of State, you must provide the list of information indicated above. Ensure the information you offer for the Amendment corresponds to the initial filing materials. Please do so to avoid the registration being canceled.

Step 3: File the Articles of Amendment

Once you’ve confirmed that your new business name is available, you must file the necessary paperwork with the Oregon Secretary of State’s office to change your business name officially. This process typically involves filing an amendment to your company’s Articles of Incorporation for a corporation or Articles of Organization for an LLC, depending on your business structure.

To file the amendment, you’ll need to:

  1. Obtain the appropriate amendment form from the Oregon Secretary of State.
  2. Fill out the form with the required information, including your current business name, new business name, and any other required details.
  3. Pay the filing fee, which may vary depending on your business structure and Oregon regulations. In Oregon, amendment cost is $100.
  4. Submit the completed form and payment to the Oregon Secretary of State’s office, either by mail or online, depending on your Oregon’s filing options.

Once your amendment has been processed and approved, your business name will officially be changed in Oregon.

Things to do After Filing the Articles of Amendment

Additional considerations in filing the Articles of Amendment in Oregon.

After changing your business name, there are a few additional steps you may need to take:

  • Update your EIN: If your business has an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), you may need to notify the IRS of the name change. You can do this by writing a letter to the IRS or completing and submitting Form 8822-B.
  • Update your Business License: If your business operates with a business license, you must update the license with the new business name. You can do this by filing Oregon business license and paying an application fee ranging from $50 – $300.
  • Notify the Oregon Department of Labor and Workforce Development: If your business has employees, you will need to notify the Oregon Department of Labor and Workforce Development of the name change.
  • Update your Local Tax and Business Registrations: Depending on your local jurisdiction, you may need to update your local tax and business registrations with the new business name.

Why Change Your Business Name?

There are various reasons why a  business owner might want to change their business name. These can include:

  • Rebranding: If your current Oregon business name no longer reflects your products or services, rebranding can help revitalize your company’s image and attract new customers.
  • Expanding or Refocusing: Your business may have evolved over time, and the original name may no longer accurately represent the scope of your operations.
  • Merger or Acquisition: If your business merges with another company or is acquired, a name change might be necessary to reflect the new owner or combined services.
  • Legal Issues: If your business name infringes on a trademark or is too similar to another company’s name, you may need to change it to avoid legal disputes.
  • Improved Marketability: A new business name in Oregon can be more memorable, easier to pronounce, or better suited to your target audience.

How Long Does Changing The Business Name Take?

The time it takes to change a business name can vary depending on factors such as the Oregon’s processing times, the method of submission (online or by mail), and whether all necessary information and fees have been submitted correctly. Generally, once you have submitted the required paperwork and fees to the Oregon Secretary of State, it can take a few days to several weeks for the name change to be processed and approved.

What Happens If I Don’t Update the Website or Stationery?

If you change your business name in Oregon but do not update your website, stationery, or other marketing materials, you may face several potential issues:

  • Customer Confusion: Your customers may need clarification about the change in the business name and may not recognize that your company is the same one they have previously done business with. This confusion could lead to a loss of trust and potentially a loss of customers.
  • Inconsistency in Branding: When your business name is inconsistent across all platforms, including your website and stationery, it can negatively impact your brand image. Not updating your marketing materials may make your company appear unprofessional or disorganized, which could harm your reputation.
  • Legal Issues: Depending on Oregon regulations, you may be legally required to update your marketing materials with your new business name. Failure to do so could result in penalties or fines. Additionally, if you use a trading name or DBA (Doing Business As) name, you may need to register that name separately with the appropriate government authority to avoid legal issues.
  • Communication Problems: Please update your website and stationery with your new Oregon business name to avoid issues. Clients, vendors, and other partners may not recognize the new name and may not associate it with your company, leading to missed opportunities and potential misunderstandings.

To avoid these potential issues, updating your website, stationery, and all other marketing materials as soon as possible after changing your Oregon business name is essential. This ensures that your customers know the change, maintains consistency in your branding, and helps prevent legal or communication.

If I Have a Foreign LLC, Can I Change the Name Aside from the Original Name?

Yes, if you have a foreign LLC in Oregon (a limited liability company formed in one state but doing business in another state), you can change the name of the foreign LLC. 

FAQs

How do I change my business name in Oregon?
You can change your business name in Oregon by filing Articles of Amendment with the Secretary of State.
Can I change my business name without registering for a new LLC or corporation in Oregon?
Yes, you can change your business name without registering for a new LLC or corporation, by filing the Articles of Amendment.
Do I need to notify anyone else about the name change of my business in Oregon?
You will need to notify the Oregon Department of Revenue, the Oregon Employment Department, and other relevant state offices after changing your business name.
How long does it take to change my business name in Oregon?
After submitting the Articles of Amendment and other required documents, it usually takes around 5-7 business days to receive the updated Certificate of Amendment.
Can I change my business name in Oregon online?
Yes, you can change your business name in Oregon online by completing the Articles of Amendment form on the Secretary of State’s website.
What is the fee for changing my business name in Oregon?
The fee for changing your business name in Oregon is $50.
Do I need to get a new EIN after changing my business name in Oregon?
No, you do not need to obtain a new EIN (Employer Identification Number) after changing your business name in Oregon as long as your business structure is not changing.
What if my Oregon business name change involves a DBA or assumed business name?
You will need to file an Assumed Business Name Amendment through the Oregon Office of Small Business Assistance.
What happens to my existing contracts and agreements after changing my business name in Oregon?
You will need to review and update all your existing contracts, agreements, and business licenses after changing your business name in Oregon.
Can I revert back to my old business name in Oregon after I change it?
Yes, you can revert back to your old business name in Oregon as long as it is not being currently used by another business.
If I change my business name in Oregon, do I need to update my business licenses and permits?
You will need to update your business licenses and all relevant permits after changing your business name in Oregon.
Will changing my business name in Oregon affect my business credit score?
No, changing the name of your business in Oregon generally will not affect your business credit score.
What documents do I need to provide when changing my business name in Oregon?
You will need to provide a “Certificate of Amendment of Articles of Organization” form to the Secretary of State’s office, along with payment of the filing fee.
How do I make sure my business name change in Oregon is legal and complete?
You should use a professional business attorney or tax professional to help you with your business name change in Oregon.
Can I change the business name of my LLC, C-Corporation, or S-Corporation in Oregon?
Yes, you can change the business name of an LLC, C-Corporation, or S-Corporation in Oregon.
Can my Oregon business change its name to one that’s already in use?
It is not advisable to change your business name in Oregon to one that’s already in use and could infringe on the other business’s trademark or brand.
Is there a waiting period before my new business name is legally recognized in Oregon?
After receiving a Certificate of Amendment from the Secretary of State, which validates the new business name, the recognition of your new business name is immediate.
How can I ensure that my new business name is distinguishable in relation to other Oregon businesses?
You should conduct a name availability search to determine the uniqueness of your new business name in relation to other Oregon businesses.
Do I need to publish a notice or make an advertisement about changing my Oregon business name?
No, you do not need to announce your business name change through a publication or advertisement.
Can I change the domain name for my Oregon business website after I change my business name?
Yes, you can change your Oregon business’ domain name after you change the business name.
Will my existing business insurance policies need to be updated after changing my business name in Oregon?
You will need to update your business insurance policies in Oregon after changing your business name.
Can I change my business name and entity type at the same time in Oregon?
Yes, but you will need to file articles of conversion, which requires additional documentation.
Who should notify my customers and suppliers about my business name change in Oregon?
You should notify your customers and suppliers about your business name change after receiving the Certificate of Amendment from the Secretary of State’s office.
Can I change the mailing address for my Oregon business at the same time as changing the business name?
No, you will need to file a separate form to change your business’s mailing address in Oregon.
Do I need to change my checks, bank accounts, and credit cards after I change my business name in Oregon?
Yes, you will need to change your endorsements and business names on all financial accounts and cards used for your business.
Can the state of Oregon reject my request for changing my business name?
Yes, the state can reject your request for a name change, especially if the new name does exist or it’s too similar to an existing name/business.
Can I complain if someone else has a name similar to my new business in Oregon?
Yes, you can file a complaint if another business has a similar name to yours and may be causing brand confusion or infringement on your business.
Can I change my business name without filing any documents in Oregon?
No, you cannot change your business name in Oregon without filing a Business Name Amendment Form.
How much does it cost to change a business name in Oregon?
It costs $100 to change a business name in Oregon.
Is it possible to change a business name in Oregon online?
Yes, you can change your business name in Oregon online through the Oregon Secretary of State’s website.
How long does it take to change a business name in Oregon?
It typically takes 7-10 business days for the Oregon Secretary of State to process a Business Name Amendment Form.
Can I reserve a new business name in Oregon before I change my current business name?
Yes, you can reserve a new business name in Oregon for up to 120 days before you change your current business name.
What happens to my EIN when I change my business name in Oregon?
You will need to contact the IRS to notify them of your business name change and obtain a new EIN if necessary.
Do I need to update any other documents besides the Business Name Amendment Form when changing my business name in Oregon?
You may also need to update your business licenses and permits, contracts, and marketing materials to reflect your new business name.
Does changing my business name affect my business structure or legal status in Oregon?
No, changing your business name does not affect your business structure or legal status in Oregon.
Can I change my business name in Oregon if I have pending legal proceedings or debts?
It is recommended that you consult with an attorney before changing your business name if you have pending legal proceedings or debts.
Will the Oregon Secretary of State update my business name with all government agencies?
No, you will need to update your business name with all relevant government agencies, such as the IRS, state tax agencies, and local governments.
Do I need to notify my customers and suppliers of my new business name in Oregon?
It is recommended that you notify your customers and suppliers of your new business name in Oregon to avoid confusion.
Can I change my business name in Oregon if it is similar to another business name?
Oregon law prohibits business names that could cause confusion with another business name, so it is recommended that you conduct a comprehensive search and seek legal advice before attempting to change your business name.
Are there any restrictions on the type of name I can choose for my business in Oregon?
Oregon law restricts the use of certain words and phrases in business names, such as those that suggest the business is a government agency or is engaged in illegal activities.
Can I change my business name in Oregon at any time?
Yes, you can change your business name in Oregon at any time as long as your chosen name is available and meets all eligibility requirements.
How do I check the availability of a business name in Oregon?
You can check the availability of a business name in Oregon through the Oregon Secretary of State’s online Business Registry.
How long does a reserved business name last in Oregon?
A reserved business name in Oregon lasts for 120 days unless the reservation is renewed.
Will changing my business name affect my company’s credit score in Oregon?
Changing your business name may impact your company’s credit score in Oregon, so it is recommended that you update all relevant credit accounts to avoid any negative consequences.
How do I update my DBA record in Oregon after changing my business name?
You can update your Doing Business As (DBA) record in Oregon by filing a Business Name Amendment Form with the Oregon Secretary of State.
Can I trademark my new business name in Oregon?
You can apply for a trademark for your new business name through the United States Patent and Trademark Office (USPTO).
Will I need to change my domain name if I change my business name in Oregon?
If your current domain name includes your old business name, it is recommended that you update your domain name to reflect your new business name.
Can a sole proprietor change their business name in Oregon?
Yes, sole proprietors can change their business name in Oregon by filing a Business Name Amendment Form with the Oregon Secretary of State.
Do I need to publish my new business name in a newspaper in Oregon?
No, there is no requirement to publish your new business name in a newspaper in Oregon.
How do I update my business name with the Oregon Employment Department?
You can update your business name with the Oregon Employment Department by filing a Business Name Amendment Form with the Oregon Secretary of State and notifying the Employment Department.
Do I need to update my Oregon Business Registry if I change my business name?
Yes, you need to update your Oregon Business Registry information when you change your business name, including your registered agent, address, and contact information.
Can I change my business name in Oregon for privacy reasons?
Yes, you can change your business name in Oregon for privacy reasons, as long as your new name meets all eligibility requirements.
Will I be issued a new Oregon business identification number (BIN) when I change my business name?
No, you will keep the same BIN when you change your business name in Oregon.
How do I update my business name with the Oregon Department of Revenue?
You can update your business name with the Oregon Department of Revenue by filing a Business Name Amendment Form with the Oregon Secretary of State and notifying the Department of Revenue.
Can I change my business name in Oregon if I am a limited liability company (LLC)?
Yes, you can change your business name in Oregon if you are an LLC by filing a Business Name Amendment Form with the Oregon Secretary of State.

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Conclusion

Changing your business name in Oregon can be a strategic decision that helps your company evolve and remain competitive. By following the steps outlined in this guide and conducting thorough research, you can ensure that your business name change is completed legally and efficiently. Remember to notify all relevant stakeholders, update your marketing materials, and revise any contracts or agreements to reflect the new business name.

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