How to Obtain a Certificate of Existence in Washington | 2023 Guide

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Obtain a Certificate of Existence in Washington

Have you been seeking to expand your Washington LLC or to expand your activities there? The Certificate of Existence is one important document you’ll want in such situations. A Certificate of Existence is an official document issued by the Washington Secretary of State’s office. It proves that a business entity is duly registered, authorized to transact business, and compliant with all state regulations and requirements. This certificate is essential for businesses in various situations, such as opening a bank account, obtaining financing, registering a foreign entity to do business in Washington, and engaging in business transactions. 

This article will provide an in-depth guide on How to Obtain a Certificate of Existence in Washington, outlining its eligibility requirements, the application process, usage, and frequently asked questions.

Webinarcare Editorial Team will help you understand how to obtain a Certificate of Existence in Washington. You must be guided by all the factors gathered in this article.

What is a Certificate of Existence in Washington?

A Certificate of Existence is a document issued by the Secretary of State’s office in a specific state, such as Washington. This certificate confirms that Washington Corporation, LLC, or other business entity is legally registered and authorized to conduct business within the state. It also verifies that the entity has complied with all state requirements, such as filing annual reports and paying necessary fees. The Certificate of Existence is often required when a business wants to register or qualify to do business in another state, obtain financing or insurance, or enter into certain contracts.

Eligibility Requirements for Washington Certificate of Existence

To obtain a Certificate of Existence, a business entity must meet specific eligibility requirements. These requirements vary depending on the type of business entity type and compliance with Washington regulations.

Entity Types

The following entity types can obtain a Certificate of Existence in Washington:

Corporations

A corporation is a legal entity that is separate and distinct from its owners, known as shareholders. It is created under a state’s laws and given certain rights, privileges, and liabilities. The formation and operation of a corporation are governed by corporate law, which varies depending on the jurisdiction where the corporation is established. Corporations can be classified as S-Corporation, C-Corporation, and Non-profit Corporations.

Limited Liability Companies (LLCs)

An LLC, or Limited Liability Company, is a type of business structure that combines the flexibility and simplicity of a partnership with the limited liability protection of a corporation. 

Non-Profit Organizations

A non-profit organization (NPO) is a type of organization that operates for a purpose other than generating profit for its owners or shareholders. Instead, the primary objective of a non-profit is to serve the public interest or support a particular social, educational, religious, or charitable cause. 

Limited Partnerships (LPs)

A Limited Partnership (LP) is a type of business structure comprising two or more partners with different levels of liability and involvement in business management. There are two types of partners in a limited partnership:

  • General Partners: These partners have unlimited personal liability for the debts and obligations of the partnership, and they are responsible for managing the business’s day-to-day operations. 
  • Limited Partners: These partners have limited liability, meaning their personal assets are generally protected, and their financial responsibility is limited to their investment in the partnership. 

Compliance with State Regulations

A business must be in good standing with the Washington Secretary of State’s office. This means that the entity has complied with all state regulations and requirements, including:

  • Submitting annual reports and fees on time
  • Maintaining a Registered Agent with a physical address in Washington. If you want to hire a Registered Agent for your Foreign LLC, you should know more about Washington Registered Agent Services.
  • Having the necessary licenses and permits to operate in Washington

How to Obtain a Certificate of Existence

In obtaining the Certificate of Existence in Washington, there are things that you should consider, including getting and submitting the form, paying for the filing fee, and receiving the Certificate of Existence.

Step 1: Get and Submit the Form

The first thing you need to do is get the form and submit the form for your Certificate of Existence. The form is available on the Washington Secretary of State website. You can download the form and mail it or submit it online. 

Online Application Process:

  1. Visit the Washington Secretary of State website: In Washington, they offer an online portal for business services, which includes the option to request a Certificate of Existence.
  2. Register an account: You may need to create an account or log in to your existing account to access the application process.
  3. Provide required information and documentation: The online application typically requires basic information about your business, such as the entity name, identification number, and business type. You may also need to upload supporting documents. 

Paper Application Process:

  1. Download and complete the appropriate forms: Visit the Washington Secretary of State website to download the required application forms for a Certificate of Existence. Complete the forms, ensuring all information is accurate and up-to-date.
  2. Provide required documentation: In Washington, you may need to include copies of your registration documents, Certificate of Formation, annual reports, or other supporting materials.
  3. Mail or deliver the application: Once you have completed the forms and gathered the necessary documents, mail or deliver the application package to the Secretary of State, Corporations Division. P.O. Box 40234, along with the required fees.

Step 2: Filing Fee and Processing Time

The fees for obtaining a Certificate of Existence cost around $20, vary depending on the type of business entity. Some states also offer expedited processing for an additional fee. Check the Washington Secretary of State website for the most up-to-date fee schedule.

The Certificate of Existence’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Certificate of Existence in Washington.

Step 3: Receive the Certificate of Existence

Your forms begin processing once the form and the required filing fee are submitted. The procedure might take a long time. You can ask the Washington Secretary of State whether they provide expedited filing if you don’t want to wait. The Certificate of Existence document may take many months to arrive in Washington.

Using Washington Certificate of Existence

Washington Certificate of Existence is an essential document for businesses in various situations, such as:

  • Business Transactions: When entering into contracts, partnerships, or other transactions, other parties may require proof that your business is in good standing with the state. A Certificate of Existence serves as this verification.
  • Opening a Bank Account: Financial institutions often require a Certificate of Existence to open a business bank account or line of credit. Opening a bank account for your Washington business is essential for maintaining a clear separation between your personal and business finances. This separation helps preserve the limited liability protection offered by the LLC structure. You can check out the Best Banks in Washington, which offers the best fees, services, and convenience for your business needs.
  • Registering a Foreign Entity to Do Business in Washington: If your business is registered in another state but wishes to operate in Washington, you may need to provide a Certificate of Existence from your home state as part of the registration process. Aside from that, you also need to hire a Registered Agent to file for your Certificate of Existence in the Washington Secretary of State office.
  • Obtaining Financing or Loans: Lenders may require a Certificate of Existence to verify that your business is in good standing before approving financing or loans. You can check out the Best Small Business Loans for your Washington business.

It is essential to note that Washington Certificate of Existence has a limited validity period, usually between six months and one year, depending on the state. As a result, businesses should ensure they keep their Certificate of Existence up-to-date by renewing or updating it as necessary.

Difference Between a Certificate of Status, Certificate of Good Standing, and Certificate of Existence

While the terms may vary by state, they generally refer to the same document. A Certificate of Status, Good Standing, or Existence proves that a business is authorized to transact in the state and has complied with all state regulations and requirements.

How Long Does it Take to Obtain a Certificate of Existence?

The processing time for a Certificate of Existence can vary depending on the state and the application method. Online applications are typically processed more quickly, often within a few business days. Paper applications may take longer, with processing times ranging from one week to several weeks.

Can I Transfer a Certificate of Existence From One State To Another?

A Certificate of Existence  is specific to the state in which it is issued. If you are registering a foreign entity to do business in Washington, you will need to obtain a Certificate of Existence  from your home state, in addition to meeting any other registration requirements in Washington.

Consequences of Not Having a Valid Certificate of Existence

Operating a business without a valid Certificate of Existence  can have serious consequences, such as fines, penalties, and even the suspension or revocation of your business’s authorization to operate. Additionally, you may need help when attempting to engage in business transactions, open bank accounts, or obtain financing.

FAQs

What is a Certificate of Existence and why do I need it in Washington?
A Certificate of Existence is a document issued by the Washington Secretary of State’s office that confirms a business entity’s legal existence and compliance with state requirements. You might need it to qualify for financing or licenses, or to execute legal contracts.
Who can obtain a Certificate of Existence in Washington?
You need to have formed your business entity in Washington and completed its annual report and fees. This applies to corporations, limited liability companies, limited partnerships, and nonprofit organizations.
How long does it take to get a Certificate of Existence in Washington?
You can obtain a Certificate of Existence online, and the processing time is immediate if you have complied with all requirements and paid the fee with a credit or debit card. Otherwise, you might experience delays if you chose other payment methods or if there is any missing or incorrect information.
How can I apply for a Certificate of Existence in Washington?
You can apply for a Certificate of Existence online through the Washington Secretary of State’s Corporations and Charities Division website using a Master Business Application account, selecting the “Request Certified Copy/ Certificate of Existence” service, and submitting payment online.
What information do I need to provide to apply for a Certificate of Existence in Washington?
You need to provide your business entity’s name, UBI number, type, status, and contact information, plus your full name and the purpose of the request.
What is the cost of a Certificate of Existence in Washington?
The cost is $20 per Certificate of Existence if you pay with a credit or debit card online.
When I request a Certificate of Existence in Washington, will I receive an original or a copy?
You will receive an original Certificate of Existence in the mail.
Can I expedite the delivery of a Certificate of Existence in Washington?
Yes, you can pay an additional $50 for expedited processing and/or special handling services for certified copy requests, and up to $100 for return shipping via FedEx or UPS.
Can I request a replacement Certificate of Existence in Washington?
Yes, you can request a replacement copy of an original Certificate of Existence as long as you meet the same requirements and pay the same fee.
How long is a Certificate of Existence valid in Washington?
A Certificate of Existence is valid at the moment of issuance in which the business entity s was in good standing with the Washington Secretary of State, but it does not guarantee future compliance or validate its authority to conduct business in other states or jurisdictions.
Can I get a Certificate of Good Standing in Washington?
Yes, the Washington Secretary of State no longer offers a Certificate of Good Standing, but it provides a Certificate of Existence that serves the same purpose.
Do I need a Certificate of Existence even if I am not doing business in Washington?
No, you are not required to have a Certificate of Existence if your business entity is not registered in Washington or does not conduct significant activities in the state. However, other jurisdictions might require you to verify your legal existence and good standing.
What if my business entity is inactive or dissolved in Washington?
If your business entity is inactive, you need to submit an annual report and the associated fee to the Washington Secretary of State’s office to maintain the status of the entity. If your entity has been dissolved, you need to first reinstate it by filling out appropriate forms available online.
What if there is a mistake in my Certificate of Existence in Washington?
You should contact the Washington Secretary of State’s office promptly if there is an error, omission, or inconsistency in your Certificate of Existence. It may require you to provide additional information or documentation to correct the mistake.
Can I use a Certificate of Existence in place of other documents in Washington?
A Certificate of Existence is usually required as an addendum to other documents for legal, financial, or regulatory purposes in Washington.
Should I keep a copy of my Certificate of Existence in case I lose the original?
Yes, you should keep a copy of your Certificate of Existence in a secure and accessible place in case you lose, damage, or need to provide additional copies.
Can someone else request a Certificate of Existence on behalf of my business entity in Washington?
Yes, a third party can request a Certificate of Existence with the business entity’s authorization and consent, but they need to provide proof of identity and authority.
How can I check the validity of a Certificate of Existence in Washington?
You can check the authenticity of a Certificate of Existence through the Washington Secretary of State’s website, supporting documentation, and featured security features.
How long can the Washington Secretary of State take to issue a Certificate of Existence?
Certificates of Existence are usually issued immediately upon successful payment via online application.
What payment methods are accepted for a Certificate of Existence in Washington?
Credit and debit cards are the preferred payment options allowed via online applications.
Can I file an annual report and request a Certificate of Existence at the same time in Washington?
Yes, the filing for an annual report and requesting a Certificate of Existence at the same time can be achieved through the Washington Secretary of State’s promptings online.
Will a business entity that has withheld an annual fee or is delinquent in providing annual reports qualify for a Certificate of Existence in the state of Washington?
Business entities are not qualified for a Certificate of Existence until an annual report is filed by the entity with back-paying for forfeitures, penalty and interest fees to be paid.
Can the Washington State secretary of state deem it necessary to alter certificate of existence requests from my business entity?
Yes, the Washington State secretary of state could make modifications on a Certificate of Existence or delayed issuance with reasonable explanations anytime requested.
How is my Certificate of Existence for D.C compared to Washington state?
In the Disctict of Columbia, a business entity must submit a Certificate of Good Standing rather than a Certificate of Existence.
How long do I have to wait to receive Governor signature enabled certificate of existence requests in Washington?
Governor signature enabled certificate of existence requests are usually available for pickup within 48 hours or slower operations may need more time for issuance of the certificate.
Is a Certificate of Existence from Washington applicable to other states/jurisdictions?
A Certificate of Existence certificate is only applicable to the state of Washington.
Do specific companies like LLC’s appreciate the incorporation certificates over Certificate of Existence forms in Washington?
This criteria is upto the bank, institution, or regulating authorities to honor either based on their preferences.
Is Certificate of Existence same as doing business as (DBA) forms in Washington worth required after registration?
No, a Certificate of Existence and DBA form serve different purposes.
What is a Washington Certificate of Existence?
A Washington Certificate of Existence is a document that proves that your business is authorized to do business in Washington.
Why do I need a Washington Certificate of Existence?
You may need a Washington Certificate of Existence to verify that your business is authorized to do business in Washington for various reasons, such as obtaining a license, registering for taxes, or securing financing.
How do I know if I need a Washington Certificate of Existence?
You should check with the specific agency or organization that requires the document to confirm if you need a Washington Certificate of Existence.
How do I obtain a Washington Certificate of Existence?
You can obtain a Washington Certificate of Existence by filing a request online, in person, or by mail with the Washington Secretary of State’s office.
How much does a Washington Certificate of Existence cost?
The cost to obtain a Washington Certificate of Existence varies depending on the filing method and processing time.
What types of businesses can obtain a Washington Certificate of Existence?
Any business entity that is authorized to do business in Washington State can obtain a Washington Certificate of Existence.
Can I obtain a Washington Certificate of Existence if I am a sole proprietor?
No. Sole proprietors are not required to file to do business in Washington and thus cannot request a Washington Certificate of Existence.
What types of information do I need to provide to obtain a Washington Certificate of Existence?
The information required to obtain a Washington Certificate of Existence varies depending on the filing method but typically includes the name and address of the business entity, the entity formation date, and the type of entity.
How long does it take to receive a Washington Certificate of Existence?
The processing time for a Washington Certificate of Existence varies depending on the filing method and processing option chosen.
Can I expedite the processing of a Washington Certificate of Existence?
Yes. You can request expedited service for an additional fee.
How long is a Washington Certificate of Existence valid for?
A Washington Certificate of Existence is valid for 60 days from the filing date.
Do I need to renew my Washington Certificate of Existence annually?
No. A Washington Certificate of Existence is a one-time document and does not need to be renewed.
Can I file for a Washington Certificate of Existence on behalf of my business?
Yes. Anyone authorized to file on behalf of the business can apply for a Washington Certificate of Existence.
Will a Washington Certificate of Existence fulfill all of my business’s legal requirements to do business in Washington?
No. A Washington Certificate of Existence only proves your business is authorized to do business in the state; it does not fulfill all legal requirements.
Where can I find more information about how to obtain a Washington Certificate of Existence?
You can find more information on the Washington Secretary of State’s website.
Can I request a Washington Certificate of Existence if my business is not registered in Washington?
No. You must have your business registered with the Washington Secretary of State before you can request a Washington Certificate of Existence.
How do I register my business in Washington?
You can register your business in Washington by filing with the Washington Secretary of State.
How long does it take to register my business in Washington?
The processing time for business registration varies depending on the processing option you choose.
What types of businesses must register with the Secretary of State in Washington?
Businesses required to register with the Secretary of State in Washington include domestic and foreign corporations, limited liability companies, and limited partnerships.
Can I file my registration and request for a Washington Certificate of Existence at the same time?
Yes. You can file the registration and request for a Washington Certificate of Existence at the same time.
Do I need a lawyer to obtain a Washington Certificate of Existence?
No. You do not need a lawyer to obtain a Washington Certificate of Existence.
Can I obtain a copy of a Washington Certificate of Existence for an expired business entity?
Yes. The Washington Certificate of Existence is a public record, and anyone can obtain a copy for any business entity, whether it is currently authorized or expired.
How do I request a copy of a Washington Certificate of Existence for an expired business entity?
You can obtain a copy of a Washington Certificate of Existence for an expired business entity by contacting the Washington Secretary of State’s office.
Can I request a Washington Certificate of Existence online?
Yes. You can request a Washington Certificate of Existence online through the Washington Secretary of State’s website.
Can I obtain a Washington Certificate of Existence if I have a trade name or fictitious name registered for my business?
Yes. You can obtain a Washington Certificate of Existence if you have a trade name or fictitious name registered for your business.
Do I have to submit an original signature to obtain a Washington Certificate of Existence?
No. You can submit a scanned or digital signature to obtain a Washington Certificate of Existence.
What should I do if there is an error in my Washington Certificate of Existence?
If there is an error in your Washington Certificate of Existence, you should contact the Washington Secretary of State’s office to request a correction.
How long does it take to correct an error on a Washington Certificate of Existence?
The processing time to correct an error on a Washington Certificate of Existence varies depending on the type of correction and processing option chosen.
What should I do if I lose my Washington Certificate of Existence?
If you lose your Washington Certificate of Existence, you can request a replacement through the Washington Secretary of State’s office.

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Conclusion

Washington Certificate of Existence  is an essential document for businesses operating within the state. Ensuring that your business remains in good standing with the state by complying with all regulations and requirements and keeping your Certificate of Existence  up-to-date is crucial. Suppose you need assistance obtaining a Certificate of Existence  or have questions about the process. In that case, it is best to consult with the Washington Secretary of State office or seek legal advice from a professional familiar with your state’s business laws.

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