How to Change LLC Address in Hawaii | A Step-by-Step Guide

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Change LLC Address in Hawaii

When you form a Limited Liability Company (LLC) in Hawaii, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Hawaii LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Resident Agent.

Changing your Hawaii LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Hawaii LLC’s address, ensuring that you remain compliant with Hawaii regulations.

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Hawaii Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Hawaii will update the public record with the new address.

In Hawaii, the change of registered address can also be related to the address of the LLC’s Resident Agent. A Resident Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Resident Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Hawaii LLC’s operating agreement and the specific administrative rules and requirements of Hawaii in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Hawaii, if you wish to protect your personal assets from business debts.

WEBINARCARE EDITORIAL TEAM

Reasons to Change Hawaii LLC Address

Changing the address of an LLC in Hawaii can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Resident Agent changes its address, the company must also change its registered address since the Resident Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Hawaii, it’s important to update the Hawaii Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Resident Agent.

How to Change Hawaii LLC Address

To change your Hawaii LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Hawaii LLC’s address, it’s essential to determine whether a change is indeed necessary. In Hawaii, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Hawaii or changing your Resident Agent, you will need to update this address. Changing your Resident Agent is one of the reasons why you need to change your Hawaii LLC address because a Resident Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Hawaii; a Resident Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Hawaii business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Hawaii, you will likely need to file an address change form with the Hawaii Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Hawaii Secretary of State‘s website to download the necessary form for changing your Hawaii registered office address. This form may be called “Hawaii Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Hawaii LLC must obtain a Certificate of Good Standing from the Hawaii Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Hawaii.

2. Your Hawaii LLC must conduct a name search on Hawaii Business Express to ensure that its desired name is available for use in the state of Hawaii. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the Hawaii Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Hawaii DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in several methods, online, fax, email, by mail, or in-person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $50.

3. Your Hawaii LLC should prepare and file the Articles of Domestication with the Hawaii Secretary of State, providing information about its existing Hawaii LLC, its desired Hawaii LLC name, and its new registered office address in Hawaii.

4. Your Hawaii LLC has designated a Resident Agent with a physical address in Hawaii and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Hawaii, your Resident Agent must:

  • Be a resident of Hawaii or a business entity authorized to do business in Hawaii
  • Have a physical address in Hawaii (P.O. boxes are not acceptable)

Choosing a reliable and responsible Resident Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Resident Agent or appoint a friend, family member or hire the Best Hawaii Resident Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Hawaii LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Resident Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Hawaii Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Hawaii for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Hawaii Secretary of State is $25.00 for conversion.
  • Dissolution of Hawaii LLC: The fee for filing the Hawaii Articles of Dissolution with the Hawaii Secretary of State is $25.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Hawaii Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Hawaii LLC’s principal place of business address in Hawaii, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Hawaii Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Hawaii licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Hawaii Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Hawaii LLC’s address with the Hawaii Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Hawaii LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Hawaii LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Hawaii Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Hawaii, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Resident Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Hawaii. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Hawaii Secretary of State, along with any necessary filing fees. The fee for the amendment is $50.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Hawaii, so it’s always a good idea to consult with a professional or refer to the Hawaii Secretary of State website for accurate information.

Advantages of Changing Hawaii LLC Address

Changing the address of an LLC in Hawaii could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Hawaii, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Hawaii LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Hawaii Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address of my LLC in Hawaii?
You can change the address of your LLC in Hawaii by filing an amendment to your Articles of Organization with the Hawaii Department of Commerce and Consumer Affairs.
Can I change my LLC’s address online in Hawaii?
Yes, you can change your LLC’s address online in Hawaii using the Hawaii Business Express website.
What is the fee for changing an LLC’s address in Hawaii?
The fee for changing an LLC’s address in Hawaii is $50.
How do I submit payment for changing my LLC’s address in Hawaii?
You can submit payment for changing your LLC’s address in Hawaii by check or credit card.
Can I have a PO Box as my LLC’s address in Hawaii?
Yes, you can have a PO Box as your LLC’s address in Hawaii, but you must also provide a physical address for the LLC.
Do I need to provide proof of my LLC’s new address when I file for a change in Hawaii?
No, you do not need to provide proof of your LLC’s new address when you file for a change in Hawaii.
How long does it take for a change of address to be processed for an LLC in Hawaii?
It can take up to 2 weeks for a change of address to be processed for an LLC in Hawaii.
Can I change my LLC’s address in Hawaii to another state?
No, you cannot change your LLC’s address in Hawaii to another state. You will need to form a new LLC in the state where you want your LLC to be located.
Can I change my LLC’s mailing address without changing my physical address in Hawaii?
Yes, you can change your LLC’s mailing address without changing your physical address in Hawaii.
Will changing my LLC’s address in Hawaii affect my business licenses or permits?
Depending on your county, changing your LLC’s address in Hawaii may require additional notifications to applicable government agencies to include obtaining and submitting updated business licenses and permits, voter registration, state ID, payroll tax accounts, and state employee retirement system.
What if I need to change my LLC’s address in Hawaii due to a postal error?
If you need to change your LLC’s address in Hawaii due to a postal error, you can add special directions to the Hawaiian DMV (DRIVE) request form – explain the error, identify the LLC and provide its current correct physical and postal address, write “URGENT” on your correspondence and select notice of action in less than 30 days.
I formed my LLC in Hawaii but never used it; Can I change my LLC’s address in Hawaii too?
Yes, you can change your LLC’s address in Hawaii, even if you have never used it; you will just need to complete and file the appropriate form for changing the mailing or mail-to-address.
Do I have to change my LLC’s address in Hawaii if I move out of state?
Yes, if you move out of state while maintaining your business entity in Hawaii you should file a change of address amendment to reflect an LLC’s current mailing and/or principal office.
Can I file for expedited service for my change of address for Hawaii LLC?
Yes, an expedited service for the change of address to your LLC in Hawaii is available for an additional fee.
Can changing my LLC’s address in Hawaii affect my existing contracts or contractual obligations?
A change of an LLC’s principal office within Hawai or its mailing address may potentially affect pre-existing or new contracts which require updates once the amendement has been registered with the state.
Will submitting a change of address amendment on behalf of my LLC in Hawaii have any impact on the LLC’s tax status or compliance requirements or deadlines related to licensing?
Yes, filing the change of address amendment in Hawaii for your LLC may implicate licenses, taxes, and other compliance items associated with the registered business returning under state or county jurisdiction.
If I made an error while filing for a change of address for my LLC in Hawaii, how can I correct that?
Typos, amendments, counter-edits, or mistakes while reflecting an address, filing the update form, or general correspondence with Hawai DBEDT – should provide quickly amended change instructions sent via fax or e-file.
Is it mandatory to display my LLC’s actual physical location publicly after I change my LLC’s location in Hawaii?
Yes, statutory provisions require that information defining your LLC’s physical as well as a mailing address be publicly displayed in connection with the business identity and any official notices or filings.
Do I need prior public notice of a change of address for my Hawaii LLC?
No prior public notice is required outside of updating a DMA database via remote assistance granted through drivehawaii.gov system use.
How can we update our need for a virtual or alternate physical office space when registering an LLC in Hawaii or Filing the annual report?
Agent party participation and relocating office centers to indicate liability, service robustness, seasonal formats, message integration, search engine associated collaborations or cutting centers across islands may be tasks conducted at the same time as filing any admission particulars.
Do towns and counties have different rules for updating LLC change of an address in Hawaii?
The DBEDT – regulates LLC behavior and can provide insight into any town law regulatons (it may differ between each county).
Can you change your LLC’s address in Hawaii using an incorporation doing business as Hawaii?
Only foreign entities is such concern – and can forget about changing the small fish address location via resolution given its inclusion or statement changes giving an appeals address or other procedural rule changes relied upon.
Who is qualified to assistant with the change or physical office assigning an address for your Hawai LLC status classification remission?
Commercial register employees are available for administrative account analysis supporting data aspects updating such as location reconnciliation, DUNS plus and reporting. Credentials will vary between organizations participating in the resolution activity.
Can a franchise tax Board with taxation capabilities file an extension request the same day when you submit your point where you get presented with the change of physical addres for payment extending ycompliance effort then officially reported?
Legally valid addresses will need typical 2 week filings beforesent -if under a franchise, then extend what form materials, business/entity classification, sales etc. that require legislative grants.
What are the requirements to file for an LLC address change in Hawaii?
To change an LLC address in Hawaii, you need to submit Form LLC-12 and pay the filing fee.
What is the processing time for an LLC address change in Hawaii?
It takes about 7 to 10 business days for the Hawaii Department of Commerce and Consumer Affairs to process an LLC address change.
How can I submit my LLC address change in Hawaii?
You can submit your LLC address change in Hawaii via mail, in person, or online.
What is the filing fee for an LLC address change in Hawaii?
The filing fee for an LLC address change in Hawaii is $15.
Can I change the address of my Hawaii LLC online?
Yes, you can change the address of your Hawaii LLC online by accessing the Hawaii Business Express website.
What information do I need to provide to change the address of my LLC in Hawaii?
You need to provide your LLC name, entity number, and the new address.
Can I change the address of my Hawaii LLC without paying the filing fee?
No, the filing fee for a Hawaii LLC address change is mandatory and cannot be waived.
Do I need to notify anyone else about my Hawaii LLC address change?
You must inform the Hawaii Department of Taxation and any other relevant agencies of your Hawaii LLC address change.
What happens if I fail to notify the Hawaii Department of Commerce and Consumer Affairs of my LLC address change?
If you fail to notify the Hawaii Department of Commerce and Consumer Affairs, your notice of correspondence may be directed to your old address.
What is the penalty for a late Hawaii LLC address change?
There is no penalty for a late Hawaii LLC address change, but you may incur charges for mail forwarding from your old address.
Can I change the address of my Hawaii LLC myself or do I need an attorney?
You can change the address of your Hawaii LLC yourself without hiring an attorney.
What are the consequences of providing incorrect information for my Hawaii LLC address change?
Providing incorrect information for your Hawaii LLC address change may result in delayed or rejected processing.
Can I change the address of my Hawaii LLC even if I am not the owner?
No, only the owner or a member with authority can change the address of a Hawaii LLC.
Is there a limit to how many times I can change the address of my Hawaii LLC?
There is no limit to how many times you can change the address of your Hawaii LLC.
Can a post office box be used as an address for a Hawaii LLC?
Yes, a post office box can be used as an address for a Hawaii LLC.
Can I change the address of my Hawaii LLC if it is not a physical location?
Yes, you can change the address of your Hawaii LLC even if it is not a physical location.
Is there a deadline for changing the address of my Hawaii LLC?
No, there is no deadline for changing the address of your Hawaii LLC.
Will my Hawaii LLC address change be publicly available?
Yes, your Hawaii LLC address change will be publicly available on the Hawaii Business Express website.
Can my Hawaii LLC address be a residential address?
Yes, your Hawaii LLC address can be a residential address.
Is there a requirement to update members of an LLC about an LLC address change in Hawaii?
There is no requirement to update members of an LLC about an LLC address change in Hawaii.
Can I change the address of my Hawaii LLC to a foreign address?
Yes, you can change the address of your Hawaii LLC to a foreign address.
Can I change the address of my Hawaii LLC over the phone?
No, you cannot change the address of your Hawaii LLC over the phone.
Do I need to be physically present in Hawaii to change the address of my Hawaii LLC?
No, you do not need to be physically present in Hawaii to change the address of your Hawaii LLC.
Can a member of my LLC change the address of a Hawaii LLC?
Yes, a member of an LLC can change the address of a Hawaii LLC if they have the necessary authority.
What is the difference between a mailing address and a physical address for a Hawaii LLC?
A physical address is the actual location of your Hawaii LLC while a mailing address is where correspondence is delivered.
Can I use a virtual address for my Hawaii LLC?
Yes, you can use a virtual address for your Hawaii LLC.
Can I change the registered agent of my Hawaii LLC at the same time I change the address?
Yes, you can change the registered agent of your Hawaii LLC at the same time you change the address.
What is the best method for changing the address and registered agent for a Hawaii LLC?
The best method for changing an address and registered agent for a Hawaii LLC is to submit Form LLC-12 online.
What documents do I need to submit with my Hawaii LLC address change?
You only need to submit Form LLC-12 when changing the address of your Hawaii LLC.

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Conclusion

Changing your LLC’s address in Hawaii can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Hawaii regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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