How to Change LLC Address in Ohio | A Step-by-Step Guide

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Change LLC Address in Ohio

When you form a Limited Liability Company (LLC) in Ohio, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your Ohio LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Statutory Agent.

Changing your Ohio LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your Ohio LLC’s address, ensuring that you remain compliant with Ohio regulations.

How to Change Ohio LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the Ohio Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, Ohio will update the public record with the new address.

In Ohio, the change of registered address can also be related to the address of the LLC’s Statutory Agent. A Statutory Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Statutory Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the Ohio LLC’s operating agreement and the specific administrative rules and requirements of Ohio in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in Ohio, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change Ohio LLC Address

Changing the address of an LLC in Ohio can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Statutory Agent changes its address, the company must also change its registered address since the Statutory Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in Ohio, it’s important to update the Ohio Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Statutory Agent.

How to Change Ohio LLC Address

To change your Ohio LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your Ohio LLC’s address, it’s essential to determine whether a change is indeed necessary. In Ohio, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in Ohio or changing your Statutory Agent, you will need to update this address. Changing your Statutory Agent is one of the reasons why you need to change your Ohio LLC address because a Statutory Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in Ohio; a Statutory Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your Ohio business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in Ohio, you will likely need to file an address change form with the Ohio Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the Ohio Secretary of State‘s website to download the necessary form for changing your Ohio registered office address. This form may be called “Ohio Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your Ohio LLC must obtain a Certificate of Good Standing from the Ohio Secretary of State, confirming that it has complied with all filing and tax obligations in the state of Ohio.

2. Your Ohio LLC must conduct a name search on Ohio Secretary of State Business Search to ensure that its desired name is available for use in the state of Ohio. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for some time. You must file a name reservation application with the Ohio Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for Ohio DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs varies by county.

3. Your Ohio LLC should prepare and file the Articles of Domestication with the Ohio Secretary of State, providing information about its existing Ohio LLC, its desired Ohio LLC name, and its new registered office address in Ohio.

4. Your Ohio LLC has designated a Statutory Agent with a physical address in Ohio and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In Ohio, your Statutory Agent must:

  • Be a resident of Ohio or a business entity authorized to do business in Ohio
  • Have a physical address in Ohio (P.O. boxes are not acceptable)

Choosing a reliable and responsible Statutory Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Statutory Agent or appoint a friend, family member or hire the Best Ohio Statutory Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your Ohio LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Statutory Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the Ohio Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in Ohio for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the Ohio Secretary of State costs $0. The original LLC must be dissolved to form a new one with a $99.00 filing fee.
  • Dissolution of Ohio LLC: The fee for filing the Ohio Articles of Dissolution with the Ohio Secretary of State is $50.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the Ohio Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your Ohio LLC’s principal place of business address in Ohio, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the Ohio Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated Ohio licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the Ohio Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your Ohio LLC’s address with the Ohio Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your Ohio LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your Ohio LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • Ohio Insurance companies
  • Relevant industry associations or organizations

Update the Articles of Organization

When changing the address of your LLC in Ohio, one of the pertinent requirements could be updating your Articles of Organization, which is the document initially filed to establish your business entity officially.

The Articles of Organization includes various pieces of information about the LLC, such as its name, primary place of business, and Statutory Agent information. When you change the business address, it’s critical to ensure that the details on the Articles of Organization reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Articles of Organization in Ohio. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the Ohio Secretary of State, along with any necessary filing fees. The fee for the amendment is $99.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in Ohio, so it’s always a good idea to consult with a professional or refer to the Ohio Secretary of State website for accurate information.

Advantages of Changing Ohio LLC Address

Changing the address of an LLC in Ohio could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in Ohio, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of Ohio LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the Ohio Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

What information do I need to change my Ohio LLC address?
To change your Ohio LLC address, you will need to have both your old and new addresses on hand, as well as your Ohio LLC’s Business ID number.
How do I change my Ohio LLC’s address?
To change your Ohio LLC’s address, you will need to file a change of address form with the Ohio Secretary of State’s Office.
Are there any fees associated with changing an Ohio LLC’s address?
Yes, Ohio LLCs are required to pay a $25 fee to change their address.
How long does it take to change the address for my Ohio LLC?
The Ohio Secretary of State’s Office generally processes change of address requests within 5-7 business days.
Can I change the address for my Ohio LLC online?
Yes, Ohio LLCs can change their addresses online through the Ohio Secretary of State’s website.
What happens if I don’t notify the Ohio Secretary of State’s Office of a change in address?
If you fail to notify the Ohio Secretary of State’s Office of a change in address, your LLC may miss important notifications and documents.
Can I change both my Ohio LLC’s physical and mailing addresses at the same time?
Yes, you can change both the physical and mailing addresses for your Ohio LLC at the same time.
Is there a time limit for notifying the Ohio Secretary of State’s Office of a change in address?
Ohio LLCs are required to notify the Secretary of State’s Office within 30 days of any address changes.
Do I need to provide proof of residency for changing an Ohio LLC address?
No, proof of residency is not required to change an Ohio LLC address.
Can I change my Ohio LLC’s address to an out-of-state address?
No, Ohio LLCs must maintain a physical address within the state of Ohio.
What are the consequences of not updating an Ohio LLC’s address with the Secretary of State’s Office?
Failure to update your Ohio LLC’s address with the Secretary of State’s Office can result in missing important notices and potentially facing penalties and fines.
Can I change the address for my Ohio LLC at any time?
Yes, Ohio LLCs can change their address at any time by filing a change of address form with the Secretary of State’s Office.
Can I hire a service to change my Ohio LLC’s address for me?
Yes, there are many companies that offer registered agent services for Ohio LLCs, which can include addressing change services.
How long is an Ohio LLC address change valid?
An Ohio LLC address change is valid until another change of address form is filed with the Secretary of State’s Office.
Can I change the address for more than one Ohio LLC at the same time?
No, each Ohio LLC must file their own separate change of address form.
When should I expect confirmation of my Ohio LLC address change?
You should receive confirmation of your Ohio LLC address change within 5-7 business days of submitting your change of address form.
Can I change the address for my Ohio LLC over the phone?
No, Ohio LLC address changes must be filed using a Change of Address form, submitted either online or in paper form.
What should I do if I have changed my Ohio LLC address and have additional pending business filings with the Ohio Secretary of State’s Office?
Notify the Secretary of State’s Office about the change of address as soon as possible, so that all documents will be properly submitted to the new address.
What is a registered agent for a LLC in Ohio?
A registered agent is a person or entity designated by a LLC to accept service of process and other important state and tax documents on behalf of the LLC.
Can the registered agent of my Ohio LLC also change the LLC’s address on my behalf?
Yes, the registered agent of an Ohio LLC can file a change of address on behalf of the LLC.
What if I’m late to file my Ohio LLC change of address form?
There is no late fee penalty for Ohio LLCs submitting address changes late because there is no deadline to change/modification, but you have to face any penalties which come with it.
What type of address change my Ohio LLC can request?
Ohio LLC can request any of following address changes- new principal office address, new mailing address, new resident agent address.
What happens if the physical location of my Ohio LLC moves outside of the applicable jurisdiction?
If your Ohio LLC moves outside of the applicable jurisdiction, you may need to file dissolution and form a new LLC in the new jurisdiction if it’s best suitable.
What is the form number for changing or correction of an Ohio LLC address?
The form number for Change/Correction of Ohio LLCS is Form 532A.
How may I get the LLC business id number?
Ohio LLC business id can see from Ohio Secretary of State’s website by Business Recap.
Can I submit a Change of Address form for my Ohio LLC via email or fax?
No, Change of Address forms for Ohio LLCs must be submitted either online or in paper form by mail or reached by hand.
Are nonprofits in Ohio related to LLC registration?
No. LLC(generally for-profit state registration) and non-profit registration have no relation in Ohio because of their distinct functions.
Is it essential to file the annual report with the Secretary of State of Ohio after changing Ohio LLC address?
Yes, LLC should peremptorily file annual reports even after addressing changes every two years; otherwise, it will result in administration cessation.
How do I change the address of my LLC in Ohio?
You can file a Form 534A to change the address of your LLC in Ohio.
Can I change the address of my LLC in Ohio online?
Yes, you can change the address of your LLC in Ohio online using the Ohio Business Central.
Is there a fee I need to pay to change the address of my LLC in Ohio?
Yes, there is a filing fee of $25 to change the address of your LLC in Ohio.
How long does it take to change the address of my LLC in Ohio?
It usually takes 3-5 business days to change the address of an LLC in Ohio.
Do I need to provide any supporting documents with my application to change the address of my LLC in Ohio?
No, you don’t need to provide any supporting documents with your application to change the address of your LLC in Ohio.
Can I change the registered agent address for my Ohio LLC at the same time as changing its principal address?
Yes, you can change both the registered agent address and the principal address together using the Form 534A to change the address of your LLC in Ohio.
Is it mandatory to change my LLC’s address in Ohio?
No, it is not mandatory to change your LLC’s address in Ohio.
Can my LLC have a virtual address in Ohio?
Yes, your LLC can have a virtual address in Ohio as long as it is a valid, physical address.
Can I use my home address as my LLC’s address in Ohio?
Yes, you can use your home address as your LLC’s address in Ohio, provided you have received proper permission if it is a rented property.
Can I change the address of my foreign LLC in Ohio?
Yes, you can change the address of your foreign LLC in Ohio using the appropriate form.
Can I change the address of my LLC on my own, or do I need a lawyer to do it?
You can change the address of your LLC in Ohio on your own, without the need of a lawyer.
Can I change the address of my Ohio LLC by phone?
No, you can’t change the address of your Ohio LLC by phone.
What is the penalty for not updating the address of my Ohio LLC?
The penalty for not updating the address of your Ohio LLC can attract fines apart from looks suspicious on the company details
Can I change the address on my Articles of Organization at the same time?
No, you can’t change the address on your Articles of Organization at the same time.
Do I need to change the address on my LLC’s bank account if I change my LLC’s address in Ohio?
Yes, you should notify your bank to change your LLC’s address in Ohio, so they will update your accounts.
What are the repercussions of not changing the address of my LLC in Ohio timely?
Apart from fines as often mentioned early, there may be issues with BB and tax compliance and legal difficulties arising along the way if not updated earlier.
When should I notify the Ohio Secretary of State about my LLC’s change of address?
You must notify the Ohio Secretary of State promptly upon the changes.
Can I use a PO Box for my LLC’s address in Ohio?
No, you can’t use a PO Box as your LLC’s address in Ohio.
Can I change my LLC’s principal mailing address for the purpose of receiving legal correspondences from the court?
No, changing your principal mailing address doesn’t change the designated official recipient’s address if specifically mentioned on any legal forms previously.
Do all LLC owners need to sign the form to change the address of the LLC in Ohio?
Only a single authorized LLC member or the LLc owner must sign and submit the form to change the Address of the LLC, except if this provision is mainly mentioned in the LLC operating agreement.
Is there any processing time if the form 534A is submitted by email in Ohio?
There is a usual processing time of 10 working days in case of submission of Form 534A by e-mail.
What happens to my LLC if I submit the wrong address while changing my LLC address in Ohio?
Your LLC mailing may not arrive correctly, crucial data may go missing or end up confused among others; you may renew/resubmit the corrected application as soon as shown to note the appropriate change.
Do I need to be a US citizen to create an LLC in Ohio and possess an LLC address?
No, you don’t need to be a US citizen to create an LLC in Ohio and possess an LLC address.
Who will be notified when I change my LLC’s address in Ohio?
Generally, the Ohio Secretary of State and related government agencies whose responsibility is essential depending on the aim and objective of the LLC.
Can I make urgent amendments or changes with changing my Ohio LLC’s address?
Yes, companies may seek expedited service for addressing amendment at an extra charge specialty provided, not every type of applications qualify under the urgent services subject to discretion.
How will I know if my request to change my LLC’s address in Ohio is processed?
In acknowledgment to the completion of your request to changing addresses, you will receive a reply or an email stipulating the correct details mentioned on the application granting approval.
What will happen if my LLC is operating in more than one county of Ohio, with different registered mailing addresses?
This may depend, especially on the structure and business purpose of LLC, whether multiple change application form shall be filled based on the significance of amendment or treaty among the two counties is in place to define terms.
Who Can I call for support to change my LLC address for Ohio if any issues?
You may contact the Ohio Business Central if stuck anywhere with the process or newly implemented details absorption.

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Conclusion

Changing your LLC’s address in Ohio can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with Ohio regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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