How to Change LLC Address in New Jersey | A Step-by-Step Guide

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Change LLC Address in New Jersey

When you form a Limited Liability Company (LLC) in New Jersey, you are required to provide a registered office address. This address is the official location where legal documents, such as the service of process, can be delivered. As your business grows, you may find it necessary to change your New Jersey LLC’s address for various reasons, such as moving to a larger space, expanding to multiple locations, or simply changing your Registered Agent.

Changing your New Jersey LLC address may seem daunting, but it can be simple and straightforward with the right information and guidance. In this article, Webinarcare Editorial Team will walk you through the necessary steps to change your New Jersey LLC’s address, ensuring that you remain compliant with New Jersey regulations.

How to Change New Jersey LLC Address

What is a Limited Liability Company?

A Limited Liability Company (LLC) is a specific form of a private limited company that combines aspects of partnership and corporate structures. It is a legal form of a company that provides its owners with limited liability. This means the owners are not personally liable for the company’s debts and liabilities beyond their investments in the company.

When it comes to changing the registered address of the LLC, the responsibility typically falls on the managers or members of the LLC, depending on the company’s structure.

The process is often as follows:

  1. The LLC must approve the change of address. This may happen at a members’ or managers’ meeting.
  2. Once approved, the appropriate form or document to effect the change of address must be filed with the New Jersey Secretary of State.
  3. The filing often includes a small processing fee. After accepting the filing, New Jersey will update the public record with the new address.

In New Jersey, the change of registered address can also be related to the address of the LLC’s Registered Agent. A Registered Agent is a person or entity appointed by the LLC to receive legal papers and service of process on its behalf. This is another crucial role in the LLC that might be involved in the address change, especially if the Registered Agent’s address is used as the business’s official address.

It’s important to note that the specifics of this process can vary quite a bit depending on the New Jersey LLC’s operating agreement and the specific administrative rules and requirements of New Jersey in which the LLC is registered.

Before you change your LLC address, it is advised that you consult with a legal expert. They will be aware of what’s best for you and your business. You can always start an LLC in New Jersey, if you wish to protect your personal assets from business debts.

– WEBINARCARE EDITORIAL TEAM

Reasons to Change New Jersey LLC Address

Changing the address of an LLC in New Jersey can be prompted by several reasons, each distinctive to the business’s circumstances and goals. Here are several common reasons:

  1. Relocation of Business: The main reason for changing an LLC address is the relocation of the business. This could be related to business expansion, more space, or moving to a more convenient location.
  2. Convenience or Strategy: Sometimes, an LLC might change its primary address for convenience or strategic reasons. For instance, the business might move closer to its customer base or an area with favorable economic benefits.
  3. Legal Requirements: If an LLC’s legal or Registered Agent changes its address, the company must also change its registered address since the Registered Agent’s location is where all legal correspondences are sent.
  4. Rental Issues: If the tenant agreement — such as a lease — expires or faces problems, it might compel an LLC to change addresses. Landlord disputes can also lead to a change of address.
  5. Management Changes: If the management or owner of the business changes and the old address is no longer feasible or relevant for the new management, a change of address becomes necessary.
  6. Privacy Concerns: Some LLC owners change their addresses for privacy reasons to separate their personal lives from their business activities.
  7. Cost Reduction: Sometimes, a business may change its address to move to a less expensive area to cut costs.
  8. Disaster Recovery: In the unfortunate event of a natural disaster or other unforeseen circumstances, such as a fire outbreak or civil disturbance, changing the LLC’s address might be necessary.
  9. Image and Branding: The business address can sometimes be part of the company image, particularly if the business is in an industry where location matters. An LLC may change addresses in such cases as part of a rebranding effort.

Remember, if your business operates as an LLC in New Jersey, it’s important to update the New Jersey Secretary of State or other relevant state agency whenever you change your business address. It helps to keep your business in good standing and to ensure that all official documents, notifications, and legal correspondences reach you or your Registered Agent.

How to Change New Jersey LLC Address

To change your New Jersey LLC address, you must follow the guidelines that include determining whether you need to change your LLC’s address, update your registered office address, update your principal place of business address, notify the IRS, and inform other relevant parties due to the amendment of your LLC address. 

Step 1: Determine If You Need to Change Your LLC’s Address

Before you begin the process of changing your New Jersey LLC’s address, it’s essential to determine whether a change is indeed necessary. In New Jersey, there are two primary addresses associated with your LLC:

Registered Office Address

This is the official address where legal documents and official correspondence will be delivered. If you are starting a business in New Jersey or changing your Registered Agent, you will need to update this address. Changing your Registered Agent is one of the reasons why you need to change your New Jersey LLC address because a Registered Agent should have a primary address in the state your LLC is registered. 

An example is having a Foreign LLC in New Jersey; a Registered Agent should have the same address as your registered Foreign LLC.

Principal Place of Business Address

This is where your New Jersey business operates. If you are moving your business, expanding to multiple locations, or changing your business structure, you must update this address. 

In some cases, you may need to update both addresses. Be sure to evaluate your specific situation to determine which addresses need to be updated.

Step 2: Update Your Registered Office Address

If you need to change your registered office address in New Jersey, you will likely need to file an address change form with the New Jersey Secretary of State. Below is an outline of the steps:

Obtain the Appropriate Form

Visit the New Jersey Secretary of State‘s website to download the necessary form for changing your New Jersey registered office address. This form may be called “New Jersey Statement of Change of Registered Office” or something similar.

For you to update the registered office address, you need to have the following;

1. Your New Jersey LLC must obtain a Standing Certificate from the New Jersey Secretary of State, confirming that it has complied with all filing and tax obligations in the state of New Jersey.

2. Your New Jersey LLC must conduct a name search on New Jersey Division of Revenue & Enterprise Services to ensure that its desired name is available for use in the state of New Jersey. However, if you do not wish to file your LLC right away but want to hold the name that you have decided on, then you can reserve your LLC name for 120 days. You must file a name reservation application with the New Jersey Secretary of State to keep the name. 

You can register your business under a different legal name if your preferred name isn’t available.  Once you have chosen a name, you can submit an application for New Jersey DBA (doing business as). In this manner, you can choose any name you desire for your business. A DBA allows a company to operate under the name of the person or entity who owns it. If you have decided to file for a DBA, you can file it in two methods, by mail and in person.

However, before filing a DBA, you should know that you need to renew your DBA every five years, which costs $50.

3. Your New Jersey LLC should prepare and file the Articles of Domestication with the New Jersey Secretary of State, providing information about its existing New Jersey LLC, its desired New Jersey LLC name, and its new registered office address in New Jersey.

4. Your New Jersey LLC has designated a Registered Agent with a physical address in New Jersey and is available during regular business hours to receive legal and official documents on behalf of the LLC.

In New Jersey, your Registered Agent must:

  • Be a resident of New Jersey or a business entity authorized to do business in New Jersey
  • Have a physical address in New Jersey (P.O. boxes are not acceptable)

Choosing a reliable and responsible Registered Agent is essential, as failure to receive and respond to legal documents can seriously affect your business. 

You can serve as your own Registered Agent or appoint a friend, family member or hire the Best New Jersey Registered Agent Services.

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Complete the Form

Carefully fill out the form, providing all required information, including your New Jersey LLC’s name, current registered office address, and new registered office address. You may also be required to provide the name and address of your new Registered Agent if you are changing agents.

Submit the Form

Once the form is completed, please submit it to the New Jersey Secretary of State, along with any required filing fees. You can usually submit your form online, by mail, or in person.

The fees in New Jersey for this process are as follows:

  • Articles of Domestication: The filing fee for Articles of Domestication with the New Jersey Secretary of State is $125.00 for conversion.
  • Dissolution of New Jersey LLC: The fee for filing the New Jersey Articles of Dissolution with the New Jersey Secretary of State is $100.

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Confirm the Change

After submitting your form and other required documents, you should receive a confirmation from the New Jersey Secretary of State that your address change has been processed. Keep this confirmation as proof that you have updated your registered office address.

Step 3: Update Your Principal Place of Business Address

If you need to change your New Jersey LLC’s principal place of business address in New Jersey, you may need to update your business license or other permits, depending on your specific situation. Here are some general steps to follow:

  • Contact Local Agencies: Contact the New Jersey Secretary of State that issued your business licenses or permits to determine their specific requirements for changing your address. Depending on your business type and location, this may include city, county, or state agencies.
  • Keep Records: Retain copies of any updated New Jersey licenses, permits, or other documents as proof that you have changed your principal place of business address. This may be necessary for future filings, audits, or compliance requirements.
  • Update your Licenses and Permits: Follow the instructions provided by the New Jersey Secretary of State to update your business licenses and permits with your new principal place of business address. 

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Step 4: Notify the IRS of Your Address Change

In addition to updating your New Jersey LLC’s address with the New Jersey Secretary of State and local agencies, you should also notify the Internal Revenue Service (IRS) of your address change. To do this, follow these steps:

  • Complete Form 8822-B: Download and complete IRS Form 8822-B, “Change of Address or Responsible Party – Business.” This form informs the IRS of your LLC’s new address.
  • Mail the Form: Mail the completed Form 8822-B to the IRS at the address specified in the form’s instructions. There is no filing fee associated with this form.
  • Update your EIN: If your New Jersey LLC has an Employer Identification Number (EIN), you should also update the address associated with your EIN by contacting the IRS via phone, mail, or fax. The specific contact information and instructions can be found on the IRS website.

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Step 5: Inform Other Relevant Parties of Your Address Change

To ensure that your New Jersey LLC remains in good standing and that you continue to receive important correspondence, you should also inform the following parties of your address change:

  • Banks and financial institutions
  • Vendors and suppliers
  • Customers and clients
  • Utility providers
  • New Jersey Insurance companies
  • Relevant industry associations or organizations

Update the Certificate of Formation

When changing the address of your LLC in New Jersey, one of the pertinent requirements could be updating your Certificate of Formation, which is the document initially filed to establish your business entity officially.

The Certificate of Formation includes various pieces of information about the LLC, such as its name, primary place of business, and Registered Agent information. When you change the business address, it’s critical to ensure that the details on the Certificate of Formation reflect this modification.

The process usually involves the following steps:

  1. Obtain the Proper Form: The LLC must get the right form to amend the Certificate of Formation in New Jersey. This information is typically available on the state’s Secretary of State website or other relevant state agencies.
  2. Complete the Form: Fill out the form according to the instructions provided.
  3. Submit and Pay Fees: Once the form is completed, submit it to the New Jersey Secretary of State, along with any necessary filing fees. The fee for the amendment is $125.
  4. Record Keeping: Keep a copy of the amendment or change of address form for the company’s records.

Remember that the process and requirements for changing an LLC address may vary based on the regulations in New Jersey, so it’s always a good idea to consult with a professional or refer to the New Jersey Secretary of State website for accurate information.

Advantages of Changing New Jersey LLC Address

Changing the address of an LLC in New Jersey could bring several advantages, depending on the specific circumstances and reasons behind the move:

  • Business Growth and Expansion: If the change of address is due to the need for more space, the LLC is growing and expanding, which is a positive outcome.
  • Access to Resources: Moving to a new location could provide better access to essential resources, such as proximity to suppliers, customers, or a skilled labor pool, enhancing the company’s operation and potential profitability.
  • Strategic Benefits: The LLC might move to an advantageous business environment with strategic benefits such as a more favorable regulatory climate, lower taxes, or business-friendly policies.
  • Improved Professional Image: Moving to a prestigious business district or a well-known commercial area could enhance the professional image of the LLC and make it more attractive to clients or investors.
  • Lower Operating Costs: Changing the address could lower costs if the new location has cheaper rent, utility, or other operational expenses.
  • Improved Work Environment: A new address could mean a better work environment for employees, boosting morale, productivity, and, ultimately, the bottom line.
  • Enhanced Privacy: If an LLC owner uses a home address as the registered address, moving to a new, separate business address can help maintain privacy and separate personal life from business matters.

While these potential benefits can be compelling, it’s important to remember that changing an LLC’s address also involves informing the relevant government bodies in New Jersey, updating business contacts, and possibly revising marketing materials. LLC owners should factor these considerations into their decision-making process.

Can Form 882-B Be Used to Change the LLC Name? 

Form 8822-B, titled “Change of Address or Responsible Party — Business,” informs the Internal Revenue Service (IRS) of an address change for a business or a change in the responsible party. It cannot be used to change the name of an LLC.

To change the name of New Jersey LLC, you must follow the appropriate process in the state where your LLC is registered. This typically involves filing Articles of Amendment or a similar document with the New Jersey Secretary of State. After the name change has been approved at the state level, you should inform the IRS by following the instructions on your tax return or by sending a signed letter to the IRS office where you filed your return.

FAQs

How do I change the address for my New Jersey LLC?
You can change your LLC’s address in New Jersey by filing a change of address form with the state.
Is there a fee for changing the address of my New Jersey LLC?
Yes, there is a fee to file a change of address form with the New Jersey Secretary of State.
What is the current fee for changing the address of my New Jersey LLC?
The current fee to file a change of address form with the New Jersey Secretary of State is $25.
How long does it take to process a change of address for a New Jersey LLC?
The processing time for a change of address form in New Jersey can vary. It is best to check with the state for the most up-to-date information.
Do I need to obtain a new EIN when changing the address of my New Jersey LLC?
No, you do not need to obtain a new EIN when changing the address of your New Jersey LLC.
Can I use a PO box as the address for my New Jersey LLC?
Yes, you can use a PO box as the address for your New Jersey LLC. However, you must also provide a physical address for the LLC’s registered agent.
What is a registered agent and why is it important for changing the address of my New Jersey LLC?
A registered agent is an individual or company who is designated to receive legal documents on behalf of the LLC. It is important to have an accurate registered agent address when changing the address of your New Jersey LLC.
Do I need to provide proof of my LLC’s new address when filing a change of address in New Jersey?
No, you do not need to provide proof of your LLC’s new address when filing a change of address in New Jersey.
Do I need to notify any other government agencies in New Jersey when changing the address of my LLC?
It is possible that other government agencies in New Jersey will need to be notified, depending on the industry in which your LLC operates. It is best to check with the specific agencies to determine their requirements.
What happens if I forget to change my LLC’s address with the state of New Jersey?
Failure to update your LLC’s address in New Jersey can result in missed legal notifications and other issues. It is important to keep all information up-to-date with the state.
Can I hire a third-party service to help change the address of my New Jersey LLC?
Yes, there are many third-party services that can assist with filing a change of address form for your New Jersey LLC.
Is there a time limit for when I need to change my New Jersey LLC’s address after moving?
There is no specific time limit for changing your New Jersey LLC’s address after moving. However, it is important to update the information as soon as possible to avoid any potential issues.
What if I am planning to move my New Jersey LLC to a different state?
If you are planning to move your New Jersey LLC to a different state, you will need to go through the process of creating a new LLC in the new state and dissolve the New Jersey LLC.
Can I change the address of my New Jersey LLC online?
Yes, you can file a change of address form for your New Jersey LLC online through the state’s website.
What if I need to change the address of my New Jersey LLC in the middle of the year?
You can file a change of address form for your New Jersey LLC at any time during the year.
What happens if I file the change of address form incorrectly?
Filing the change of address form incorrectly can result in delays or rejection of the paperwork. It is important to carefully review the form before submitting it to the state.
How will I know if my LLC’s address was successfully changed in New Jersey?
You will receive confirmation from the state that the address for your LLC has been changed.
Is there a phone number I can call to get help with changing my LLC’s address in New Jersey?
Yes, you can contact the New Jersey Secretary of State’s business services division for assistance with changing your LLC’s address.
Can I change the address of my New Jersey LLC if I do not live in the state?
Yes, you can change the address of your New Jersey LLC even if you do not live in the state.
What is the process for changing the address of my New Jersey LLC if it is in good standing with the state?
The process for changing the address of your New Jersey LLC is the same whether or not your LLC is in good standing with the state.
Can an attorney or other third party file the change of address form for my New Jersey LLC?
Yes, an attorney or other third party can file a change of address form on behalf of your New Jersey LLC.
What if I want to change the address for multiple LLCs in New Jersey?
You will need to file a separate change of address form for each LLC that you wish to update.
Is there a deadline for filing a change of address form after a change of address occurs?
It is best to file the change of address form as soon as possible after a change occurs, but there is no set deadline for filing the form in New Jersey.
What if my LLC already has pending legal matters at the old address when I change to a new address in New Jersey?
You will need to ensure that all legal matters are properly sorted out when changing your address in New Jersey to avoid any missed notifications or other issues.
What happens if I file a change of address form with incorrect information?
Filing a change of address form with incorrect information can lead to delays, rejection of the paperwork, or even legal issues. It is important to double-check information before submitting the form to the state.
What do I need to include when filing a change of address form for my New Jersey LLC?
When filing a change of address form for your New Jersey LLC, you will need to include the LLC’s current and new addresses, the name and address of the registered agent, and other relevant information. It is important to accurately complete all sections of the form.
Can I file a change of address for my New Jersey LLC by mail?
Yes, you can file a change of address form for your New Jersey LLC by mail.
How do I change my LLC address in New Jersey?
You can change your LLC address in New Jersey by filing a Certificate of Amendment with the State of New Jersey Division of Revenue.
Is there a fee to change my LLC address in New Jersey?
Yes, there is a fee to file a Certificate of Amendment to change your LLC address in New Jersey. The fee is currently $125.
What address do I have to list as my new address on the Certificate of Amendment in New Jersey?
You must list your LLC’s complete new address, including street address, city, state, and ZIP code.
How long does it take to change my LLC address in New Jersey?
It usually takes about 7-10 business days for the state to process a Certificate of Amendment to change your LLC address in New Jersey.
Can I change my LLC address online in New Jersey?
No, you cannot change your LLC address online in New Jersey. You must file a Certificate of Amendment with the State of New Jersey Division of Revenue.
Do I have to notify the IRS of an LLC address change in New Jersey?
Yes, you will need to notify the IRS of your LLC address change in New Jersey. You can do this by filing a Form 8822-B.
Do I have to change my LLC address on my business bank account in New Jersey?
Yes, you should update your LLC address for tax, legal, and banking purposes. You may need to contact your bank and provide them with a Certificate of Amendment.
Can I change my LLC name and address at the same time in New Jersey?
Yes, you can change your LLC name and address at the same time by filing a Certificate of Amendment with the State of New Jersey Division of Revenue.
How do I check the status of my LLC address change in New Jersey?
You can check the status of your LLC address change in New Jersey by contacting the State of New Jersey Division of Revenue.
Can I change the registered agent along with LLC address in New Jersey?
Yes, you can change the registered agent along with your LLC address in New Jersey by filing a Certificate of Amendment.
Do I have to update my LLC address with the New Jersey Business Gateway Services?
Yes, you should update your LLC address with the New Jersey Business Gateway Services, as this is where you file your annual reports.
Is changing an LLC address considered a major change in New Jersey?
No, changing an LLC address is not considered a major change in New Jersey. However, it is important to keep all business information up to date.
Can I appeal a rejected LLC address change application in New Jersey?
Yes, you can appeal a rejected LLC address change application in New Jersey by contacting the State of New Jersey Division of Revenue.
Do I need a lawyer to change my LLC address in New Jersey?
No, you do not need a lawyer to change your LLC address in New Jersey. You can file the Certificate of Amendment yourself.
Where do I send the Certificate of Amendment to change my LLC address in New Jersey?
The Certificate of Amendment should be sent to the State of New Jersey Division of Revenue.
Do I have to provide a reason for changing my LLC address in New Jersey?
No, you do not have to provide a reason for changing your LLC address in New Jersey.
Can I change my LLC address to a PO BOX in New Jersey?
Yes, you can change your LLC address to a PO BOX in New Jersey. However, you must also provide a physical address for your LLC.
Do I have to inform my customers of the LLC address change in New Jersey?
No, you are not required to inform your customers of the LLC address change in New Jersey. However, it is recommended.
Can I change my LLC address while it’s in a pending status in New Jersey?
No, you cannot change your LLC address while it’s in a pending status in New Jersey. You must first wait for it to be approved.
Can I change my LLC address by mail in New Jersey?
Yes, you can change your LLC address by mailing in the Certificate of Amendment form and the required fee to the State of New Jersey Division of Revenue.
Does changing my LLC address in New Jersey affect my tax ID number?
No, changing your LLC address in New Jersey does not affect your tax ID number. You should notify the IRS of the change separately.
How often should I update my LLC address in New Jersey?
You should update your LLC address in New Jersey whenever you move or change locations.
Can I change my LLC address to a different state from New Jersey?
Yes, you can change your LLC address to a different state from New Jersey. You will need to check with the new state’s requirements.
Can I expedite the LLC address change process in New Jersey?
Yes, you can expedite the LLC address change process in New Jersey by paying an additional fee.
Do I have to change my LLC address if I move within the same state in New Jersey?
Yes, you should change your LLC address if you move within the same state in New Jersey.
Can I change my LLC address through a registered agent in New Jersey?
Yes, you can change your LLC address through a registered agent in New Jersey. The registered agent will have access to the necessary forms and requirements.
How do I update the LLC address on my business license in New Jersey?
You should contact the office that issued your business license in New Jersey and provide them with the updated LLC address.
Will changing my LLC address affect my New Jersey tax registration number?
No, changing your LLC address in New Jersey should not affect your tax registration number. But you should confirm with the State of New Jersey Division of Revenue.

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Conclusion

Changing your LLC’s address in New Jersey can be relatively simple if you follow the above steps. By updating your registered office and principal place of business addresses, notifying the IRS, and informing other relevant parties, you can ensure that your LLC remains compliant with New Jersey regulations and continues to operate smoothly.

Remember to keep records of all address changes and any updated licenses, permits, or other documents, as these may be necessary for future filings, audits, or other compliance requirements. And as always, consult with a legal or business professional if you have any questions or concerns about your situation.

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